Professional Documents
Culture Documents
8-1
CHAPTER 8
INTERNAL
CONTROL
AND CASH
Accounting Principles, Eighth Edition
Chapter
8-2
Study
Study Objectives
Objectives
1. Define internal control.
2. Identify the principles of internal control.
3. Explain the applications of internal control principles
to cash receipts.
4. Explain the applications of internal control principles
to cash disbursements.
5. Describe the operation of a petty cash fund.
6. Indicate the control features of a bank account.
7. Prepare a bank reconciliation.
8. Explain the reporting of cash.
Chapter
8-3
Internal
Internal Control
Control and
and Cash
Cash
Chapter
8-4
Internal
Internal Control
Control
a. Errors (unintentional)
b. Irregularities (intentional)
Chapter
8-6 LO 1 Define internal control.
Internal
Internal Control
Control
Chapter
8-7 LO 2 Identify the principles of internal control.
Internal
Internal Control
Control
Principles of Internal Control
ESTABLISHMENT OF RESPONSIBILITY
Control is most effective when only one person is responsible
for a given task.
SEGREGATON OF DUTIES
Related duties, including physical custody and record
keeping, should be assigned to different individuals.
DOCUMENTATION PROCEDURES
Companies should use prenumbered documents for all
documents should be accounted for.
Chapter
8-8 LO 2 Identify the principles of internal control.
Internal
Internal Control
Control
Physical
Mechanical
and
Electronic
Chapter
8-9 LO 2 Identify the principles of internal control.
Internal
Internal Control
Control
OTHER CONTROLS
1. Bond employees.
2. Rotate employees duties and require vacations.
3. Conduct background checks.
Chapter
8-10 LO 2 Identify the principles of internal control.
Internal
Internal Control
Control
Chapter
8-11 LO 2 Identify the principles of internal control.
Cash
Cash Controls
Controls
Internal Control over Cash Receipts
Establishment of Documentation Independent Internal
Responsibility Procedures Verification
Only designated Use remittance Supervisors count cash
personnel are advice (mail receipts daily;
authorized to handle receipts), cash treasurer compares
cash receipts register tapes, and total receipts to bank
(cashiers) deposit slips deposits daily
Discussion Question
Q8-3. At the corner grocery store, all sales
clerks make change out of one cash register
drawer. Is this a violation of internal control?
Why?
Chapter
8-14 LO 3 Explain the applications of internal control principles to cash receipts.
Cash
Cash Controls
Controls
Discussion Question
Q8-8. The management of Sewell Company asks
you, as the company accountant, to explain (a)
the concept of reasonable assurance in internal
control and (b) the importance of the human
factor in internal control.
Chapter
8-15 LO 3 Explain the applications of internal control principles to cash receipts.
Cashiers Department
Over-the-Counter
Over-the-Counter Receipts
Receipts
Sales Department
Illustration 8-7
Supervisor
1. reads register totals
2. makes cash counts
3. prepares cash count
sheets Bank Treasurer Accounting
(deposit) (verification) (record)
Chapter
8-16 LO 3 Explain the applications of internal control principles to cash receipts.
Mail
Mail Receipts
Receipts
Control Procedures:
Mail receipts should be opened by two people, a
list prepared, and each check endorsed.
Copy of the list, along with the checks and
remittance advices, sent to cashiers department.
Cashier adds the checks to the over-the-counter
receipts and prepares a daily cash summary and
makes the daily bank deposit.
Copy of list sent to treasurers office for
comparison with total shown on daily cash
summary.
Chapter
8-17 LO 3 Explain the applications of internal control principles to cash receipts.
Cash
Cash Controls
Controls
Review Question
Permitting only designated personnel to handle
cash receipts
is an application of the principle of:
a. segregation of duties.
b. establishment of responsibility.
c. independent check.
d. other controls.
Chapter
8-18 LO 3 Explain the applications of internal control principles to cash receipts.
Cash
Cash Controls
Controls
Discussion Question
Q8-14. Joe Griswold Companys internal
controls over cash disbursements provide for
the treasurer to sign checks imprinted by a
checkwriting machine in indelible ink after
comparing the check with the approved invoice.
Identify the internal control principles that are
present in these controls.
Review Question
The use of prenumbered checks in disbursing
cash is an application of the principle of:
a. establishment of responsibility.
b. segregation of duties.
c. physical, mechanical, and electronic controls.
d. documentation procedures.
Chapter
8-25 LO 5 Describe the operation of a petty cash fund.
Cash
Cash Controls
Controls
E8-8 Lincolnville Company uses an imprest petty cash system. The
fund was established on March 1 with a balance of $100. During
March the following petty cash receipts were found in the petty cash
box.
March 5 Stamp inventory $39
March 7 Freight-out 21
March 9 Miscellaneous expense 6
March 11 Travel expense 24
March 14 Miscellaneous expense 5
The fund was replenished on March 15 when the fund contained $3 in
cash. On March 20, the amount in the fund was increased to $150.
Instructions: Journalize the entries in March that pertain to the
operation of the petty cash fund.
Chapter
8-26 LO 5 Describe the operation of a petty cash fund.
Cash
Cash Controls
Controls
E8-8 The fund was established on March 1 with a
balance of $100.
Chapter
8-27 LO 5 Describe the operation of a petty cash fund.
Cash
Cash Controls
Controls
E8-8 The fund was replenished on March 15 when the
fund contained $3 in cash.
Chapter
8-28 LO 5 Describe the operation of a petty cash fund.
Cash
Cash Controls
Controls
E8-8 On March 20, the amount in the fund was
increased to $150.
Chapter
8-29 LO 5 Describe the operation of a petty cash fund.
Use
Use of
of aa Bank
Bank
Chapter
8-30 LO 6 Indicate the control features of a bank account.
Use
Use of
of aa Bank
Bank
Illustration 8-10
Making Bank Deposits
Authorized employee Bank Code
Numbers
should make deposit.
Reverse Side
Front Side
Chapter
8-31 LO 6 Indicate the control features of a bank account.
Use
Use of
of aa Bank
Bank
Writing Checks Illustration 8-11
Maker
Payee
Payer
Chapter
8-32 LO 6 Indicate the control features of a bank account.
Use
Use of
of aa Bank
Bank
Illustration 8-12
Bank Statements
Debit Memorandum
Bank service charge
NSF (not sufficient
funds)
Credit Memorandum
Collect notes
receivable.
Interest earned.
Chapter
8-33 LO 6 Indicate the control features of a bank account.
Use
Use of
of aa Bank
Bank
Review Question
The control features of a bank account do not
include:
a. having bank auditors verify the correctness of
the bank balance per books.
b. minimizing the amount of cash that must be kept
on hand.
c. providing a double record of all bank
transactions.
d. safeguarding cash by using a bank as a
depository.
Chapter
8-34 LO 6 Indicate the control features of a bank account.
Use
Use of
of aa Bank
Bank
2. Outstanding checks.
3. Errors.
4. Bank memoranda.
Chapter
8-35 LO 7 Prepare a bank reconciliation.
Use
Use of
of aa Bank
Bank
Reconciliation Procedures
Illustration 8-13
Chapter
8-36 LO 7 Prepare a bank reconciliation.
Use
Use of
of aa Bank
Bank
E8-11 The following information pertains to Family Video Company.
1. Cash balance per bank, July 31, $7,263.
2. Cash balance per books, July 31, $7,284.
3. July bank service charge not recorded by the depositor $28.
4. Deposits in transit, July 31, $1,500.
5. Bank collected $900 note for Family in July, plus interest $36,
less fee $20.The collection has not been recorded by Family, and
no interest has been accrued.
6. Outstanding checks, July 31, $591.
Instructions
a) Prepare a bank reconciliation at July 31.
b) Journalize the adjusting entries at July 31 on the books of Family
Video Company.
Chapter
8-37 LO 7 Prepare a bank reconciliation.
Use
Use of
of aa Bank
Bank
E8-11 a) Prepare a bank reconciliation at July 31.
Cash balance per bank statement $7,263
Add: Deposit in transit 1,500
Less: Outstanding checks (591)
Adjusted cash balance per bank $8,172
Chapter
8-38 LO 7 Prepare a bank reconciliation.
Use
Use of
of aa Bank
Bank
E8-11 b) Journalize the adjusting entries at July 31 on
the books of Family Video Company. Dr. Cr.
July 31 Miscellaneous expense 28
Cash 28
July 31 Cash 916
Miscellaneous expense 20
Interest revenue 36
Notes receivable 900
Note: Adjusting journal entry includes only the
adjustments to the cash balance per books.
Chapter
8-39 LO 7 Prepare a bank reconciliation.
Use
Use of
of aa Bank
Bank
Review Question
The reconciling item in a bank reconciliation that
will result in an adjusting entry by the depositor
is:
a. outstanding checks.
b. deposit in transit.
c. a bank error.
d. bank service charges.
Chapter
8-40 LO 7 Prepare a bank reconciliation.
Use
Use of
of aa Bank
Bank
Review Question
Which of the following statements correctly
describes the reporting of cash?
a. Cash cannot be combined with cash equivalents.
b. Restricted cash funds may be combined with
Cash.
c. Cash is listed first in the current assets
section.
d. Restricted cash funds cannot be reported as a
current asset.
Chapter
8-41 LO 7 Prepare a bank reconciliation.
Recording
Recording Process
Process
Discussion Question
Q8-20. Lori Figgs is confused about the lack of
agreement between the cash balance per books and the
balance per the bank. Explain the causes for the lack of
agreement to Lori, and give an example of each cause.
Chapter
8-42 LO 7 Prepare a bank reconciliation.
Reporting
Reporting Cash
Cash
Most liquid asset, listed first in current assets
section of balance sheet.
Illustration 8-16
Cash equivalents
Restricted cash
Compensating balances
Chapter
8-43 LO 8 Explain the reporting of cash.
Copyright
Copyright
Copyright 2008 John Wiley & Sons, Inc. All rights reserved.
Reproduction or translation of this work beyond that permitted
in Section 117 of the 1976 United States Copyright Act
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assumes no responsibility for errors, omissions, or damages,
caused by the use of these programs or from the use of the
information contained herein.
Chapter
8-44