Google Docs

Step by step to create a form based on Google Docs

Contact
Nuno Nunes
nuno.cesar.nunes@gmail.com
http://www.linkedin.com/in/nunocesarnunes

April 2009
 Agenda
1. Google Docs Overview
Requirements
How to access Google Docs
Functions overview
Google Forms editor

2. Forms overview
Elements overview
Short Text box
Long Text box
Radio button
Check box
Combo box
Radio Button (with scale)

3. Creating a Google Documents Form in 10 steps

1. Google Docs overview

In this section you will be provided a general overview of

accessing and using Google Docs
 1. Google Docs Overview
Requirements
To use Google Docs you have the following requirements:

Computer (basically any computer will be enough, even the oldest ones)

Internet connection

A gmail account

A web browser

A little (but not much) computer experience!

 1. Google Docs Overview
How to access Google Docs
2. Directly via
1. Via your Gmail account http://docs.google.com
 1. Google Docs Overview
Functions overview

Actions

Share files with Folder

Folder friends, colleagues
and coworkers
conten
s and Upload a file you t
Search created in your
computer

Create new
documents
 1. Google Docs Overview
Google Forms Editor

Drag and drop

Add a new
question to
question
Form Title move it up or
Form down in the
introduction form

Question and Edit, Duplicate

Help text or Delete this
question

Does this Question type (view section 2.

Click Done to
question Forms Overview for details
finishing
require an
editing this
answer?
question
URL to preview
form (opens a
new window)
 2. Forms overview

In this section you will be explained how to use and

combine different form elements such as text boxes, radio
buttons, check boxes, combo boxes
 2. Forms overview
Elements overview

Short Text
Box
This form is available in the
following URL:
Long Text Box
http://www.globalevents.ws/Traini
ng/
Radio Button

Check Box

Combo box
 2. Forms overview
Short Text Box
The short text box is used to receive an open
answer from the respondent that only
requires a few characters or words.

Examples: On Google Docs Forms

this element is
First Name, last Name designated:

Mobile Phone TEXT

Email

Name one of your strenghts

 2. Forms overview
Long Text Box
The Long Text Box is used to enable the
respondent to provide a complex open
feedback, such as a sequence of sentences
or a text:
On Google Docs Forms
Examples: this element is
designated:
Paper abstract
PARAGRAPH TEXT
Full address

Explain your motivation to join us

Explain how the decision in the previous

answer was achieved
 2. Forms overview
Radio Button
The Radio Button allows a single choice out
of a list of potential responses. The
respondent can select one and only one of
the options
On Google Docs Forms
Examples: this element is
designated:
Gender (M/F)
MULTIPLE CHOICE
Age (several intervals)

Do you want to receive our newsletter

(Yes/No)
 2. Forms overview
Check Box
The Check Box allows the respondent to
select multiple answers, from a list of
possible responses, by ticking the selected
options
On Google Docs Forms
Examples: this element is
designated:
Areas of interest
CHECKBOXES
Previous work experience

Select the places youve been before

 2. Forms overview
Combo box
The Combo Box illustrates a single choice
question, just like the Radio Button, where
respondents can choose one and only one of
the presented options:On Google Docs Forms
this element is
Examples: designated:

Gender (M/F) CHOOSE FROM A

LIST
Age (several intervals)

Do you want to receive our newsletter

(Yes/No)

Country (choose from a list of countries)

The difference between a Combo Box and a

 2. Forms overview
Radio Button (with scale)
The Radio Button with scale is a particular
application of the Radio Button. respondents
can choose one option on a ranked list of
options:
On Google Docs Forms
Examples: this element is
designated:
Degree of satisfaction
SCALE (1-N)
Level of agreement

Frequency of use

Expected final ranking position

How many appointments did you have this

week?
3. Creating a Google Docs
Form in 10 steps
In this section you will be presented a 10 steps approach on
how to create a Google Docs Form from beggining to end
 3. Creating a Google Docs Form
Step 1: Login to your Google Docs account
Go to http://docs.google.com and login to your Google Docs account, using
your Gmail user settings.
 3. Creating a Google Docs Form
Step 2: Create a new form
Create a new Form. This will open a new window or tab with the Form Edition
view
 3. Creating a Google Docs Form
Step 3: Insert form Title and Introduction

Form Title

Insert the Form Title

and Form
Introduction. You can Form
introduction
also delete the
Question 1 that is Delete
Question 1
created by default
once you start a new
form. A new question
setup will appear
 3. Creating a Google Docs Form
Step 4: Insert questions
Fill the prompted fields to create the first question.

Click Done when the first question is defined

 3. Creating a Google Docs Form
Step 5: Add new question
Click Add question and select the second question type

Insert question details and click done to save the question.

Repeat this step for all the questions you decide to

3. Creating a Google Docs Form
Repeat Step 5
 3. Creating a Google Docs Form
Step 6: edit confirmation message
 3. Creating a Google Docs Form
Step 7: save and preview your form

SAVE

NOTE: this is a
print screen, in
your browser
window the
form should
PREVIEW
appear with a
vertical scroll
bar
 3. Creating a Google Docs Form
Step 8: discover the file in your Google
Your form file will appear in your Google Docs account: Docs folder
Google Docs

Edited today
Items owned
by me
Here are the
two forms
created today

Clicking on the file you

will open the
spreadsheet view of
the form, with all the
questions and
NOTE: In Google Docs you can change the
responses
Form File Name, without changing any
 3. Creating a Google Docs Form
Step 9: edit form properties

The spreadsheet view allows you to Go to form

editor
edit form properties, share the form
Go to live
with coworkers and activate email
form
notifications Activate/Deact
ivate form Access form
summary
Invite
editors

Activate
Share notifications
 3. Creating a Google Docs Form
Step 10: making your form available

Direct URL Embedded

You can make your form available through your Direct URL created by Google
Docs or Embedding your form in another website or portal. The Embedded form
can be done through the URL or an HTML tag. Check your website or portal
administration settings to determine how to do it
 QUESTIONS?
uno.cesar.nunes@gmail.co