PMP Exam

Preparation
Based On 5th Edition
 PMI (Project Management Institute

Established in 1969 with Global HQ in

Pennsylvania USA
250 chapters in approx 70 countries
Run by a group of volunteers
Promotes Project Mgt best practices
Offers Certifications which have become an
industry standard
 Format of PMP exam

200 MCQs
175 are scored, 25 are not scored
106 correct out of 175 i.e. 61%
Only Pass or Fail
Questions will test knowledge, application &
analysis
4 hours
15 minutes familiarization
Books not allowed
Mobiles not allowed
 PROJECT
MANAGEMENT
FRAMEWORK
.CH 1 & 2
 PM Frame Work
What is the Project?

Project vs Operational Works.

Why Projects?

Life Cycles.

Organization.
What is the project
A project is a temporary endeavor undertaken to create a
unique product, service, or result.

Start
TEMPORAR
Y

END

UNIQUE PROGRESSIVELY
ELABORATED
Projects vs operations

- Resources
- Planning , Execution , M&C
- Goals / Strategy
- Activities

PROJECT . OPERATION.

Temporary. Ongoing.
Unique. Repetitive
What is Project Management?
The application of knowledge, skills, tools, and
techniques to project activities in order to meet
stakeholder needs and expectations.

Managing a project includes:

Establishing Clear and achievable objectives
Balancing the project constrains.
Balancing the stake holders requirments.
What is Project Management?
continue
Areas of Expertise
Effective Project management requires that
project management team understand and
use knowledge and skills of the following
five areas of expertise:
Areas of Expertise
continue
REGULATION
is a government imposed
requirement which specifies
product, process or service
characteristics, including the
applicable administrative
provisions, with which
compliance is mandatory.
Building codes are an example
of regulations.
STANDARD
document established by
consensus and approved by a
recognized body , that provides ,
for common and repeated use,
rules , guidelines, or
characteristics for activities or their
results, aimed at the achievement
of the optimum degree of order in
a given context.
Areas of Expertise
continue

Interpersonal Skills: The management of

interpersonal relationships includes:
Effective communication.
Influencing the organization.
Leadership.
Motivation.
Negotiation and conflict management.
Problem solving.
Project Management Context

If the relation ship

between the project
is only that of a
shared technology or
resources then the
effort should be
managed as a
portfolio rather than
program.
Project Management Office PMO

Providing Support , Training , Format and Template ,

Procedures

PMO Providing Support and follow up the project

Office performance

Providing Project Manager , Support and Manage

the project and be responsible for the project
performance
Project Management Office PMO
continue

Project Manager PMO

Focus on specific project Focus on overall business
objectives
Manages scope, time, Manages overall risk,
resources, budget for a overall opportunities,
specific project interdependencies among
multiple projects
Reports project specific May report on more
information projects & from a
corporate perspective
Stakeholders

+ve /ve Interest.

Not All Equal.

May affect the project while they are not

exist or considered as a stakeholder
WHY PROJECTS?

marked
demand

An
A customer
organizational
.request
need

technological Legal
.advanced .requirement
 Life Cycles
Product life cycle Upgrade

Business
Plan
IDEA

Divestment /
retirement
Prod
PROJECT uct Operation
 Life Cycles
Project life cycle Sequential / Overlapping

Management life cycle

Typical Sequence of Phases in
a Project Life Cycle
Project Life Cycle
Project Management Life Cycle
Forms of Organization

Week Balanced Strong

Functional Organization
Projectized Organization
Weak matrix Organization

Expeditor
Balanced Matrix
Strong Matrix
Composite Organization
Organization Structure versus Project
Characteristics
 Organizational Process Assets

Process And Procedures.

Corporate Knowledge Lesson Learned

Enterprise Environmental Factor

Organization structure , Culture.

Market condition.

Political condition.

Standard and rules.

Available resources.
 OPM 3

Organization Project Management Maturity Module

Continuous Improvement
 PROJECT
MANAGEMENT
Process Group
.CH 3
Project Management Processes
Process Group
Overlapping the Project Management
Processes
PROJECT MANAGEMENT PROCESS
PROJECT MANAGEMENT PROCESS

The project manager, in collaboration with the project team, is

always responsible for determining which process are appropriate
and the appropriate degree of rigor for each process in order to the
success of the project.
QUESTION ?