O C C U PATI O N A L H E A LTH , S A F ET Y M A N A G E M E N T

SYSTEM [HSMS]

COLOMBO SOUTH CONTAINER TERMINAL PROJECT

 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

KEY FEATURES

1. Base on BS OHSAS 18001:2007 Occupational

Health and Safety Management Requirements

2. Compliance to Factory Ordinance - 1947 [SL] &

Occupational Safety and Health Ordinance 1997
Chapter 509 [HKG] legislative requirements.

3. Guided by best practices of Health and Safety at

Work etc Act 1974 [UK]

4. Fulfilling the contractual OHSE obligations as

employers requirements
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

OHS POLICY
1. CHEC Occupational health and safety
management system certified under
OSHAS 18001-2007 since 15th Nov 2010

2. Senior management commitment and

organizational responsibility

3. Training and development of employees

as well as subcontractors

4. Monitoring, auditing and management

review of OHSE performance

5. Adequately resourced to implement

Occupational health and Safety plan and
top down management leadership
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

CSCTP OHS POLICY STATEMENT

Its intended that Health, Safety and Welfare
shall rank equally with other strategic
objectives of the project

committed to achieving significant and major
improvements in OHS awareness and
performance.

Continually strive to achieve and maintain
best international standards.

Management responsibility defined.

Reasonably practicable is done to prevent

personal injuries and asset losses as result of
the companys activities.

All employees including subcontractors shall

be reminded of their duties and obligations.
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

OCCUPATIONAL HEALTH AND SAFETY PLAN

1. Timely revised and consented by the
engineer

2. Comprised with HSMS tools, Contingency

Management plans, Key performance
Indicators, Safe system of work (SSW) and
customized training tools.

3. Adopted with best international practices,

approved code of practices (ACOP) and
guidance

4. Reasonably practicable in terms of

implementation.
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

Environmental Management Plan

1. Compliance with National Environmental Act
No. 47 of 1980 [SL]

2. Environmental Management Plan addresses the

environmental issues in accordance with
Environmental Impact Analysis (EIA).

3. Timely updated and Consented by the Engineer

and Local legislative authorities (I.e., SLPA,
CCD. CEA & MEPA)

4. Supported by Liquid and Solid waste

management plan and Oil spillages
contingency management plans.
PHILOSOPHY OF TRADITIONAL HEALTH AND SAFETY MANAGEMENT
DOMINO THEORY OF ACCIDENT CAUSATION -
Herbert William Heinrich @ 1940s

Heinrich Law: Injuries are caused by the action of preceding factors. Removal
of the central factor (unsafe act/hazardous condition) negates the action of the
preceding factors and prevents accidents and injuries.

Having long years of experience in construction Industry, we dont believe that

eliminating or controlling the hazards itself will ensure safe construction site.
PHILOSOPHY OF CHEC HEALTH AND SAFETY MANAGEMENT
CUMULATIVE ACT EFFECT (SWISS CHEESE MODEL)

Latent failures of decision making

by top management in recruiting,
purchasing and policy matters
Latent failures of Line management
including lack of
supervision/competencies / control and
co-operation, communication failures,

Active failures
unrealistic targets, lack of risk
Material
assessments and lack and method incompatibilities /
of planning.
instructions/ orientation/ procedures /
practice / knowledge and training/ acute and
Hazard

chronic medical problems / bad weather and

other environmental issues.

Slips / lapses / mistakes.

Deliberate rule breaking /
violations, knowledge base
mistakes. Behavioral issues Etc..

Incident /
Injury and
loss
PHILOSOPHY OF HEALTH AND SAFETY MANAGEMENT
Safety Culture Maturity
CREATING A SAFETY CULTURE WITHIN CONSTRUCTION
INDUSTRY
Generative SAFETY IS HOW THE COMPANY
RUNS ITS BUSINESS, POSSESSES
A HEALTHY SAFETY PARANOIA

The Aim of CSCTP

SAFETY IS MANAGED ON THE
BASIS OF PROCEDURES AND
DOCUMENTATION AND USES
TRAIL INDICATORS

Most of construction companies in Sri Lanka

9
OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
OHSE OBJECTIVES AND KEY PERFORMANCE INDICATORS
Objective Key performance indicator
1. Protect employees from OHS 1. Zero Fatality / No permanent disability
related injuries injuries
2. Maintain all injury rate less than 13 /
1000 workers
3. Maintain IFR below 0.36 / 100,000 man
hours
2. Minimize business risk 1. Zero OHS convictions
2. Zero Suspension Notices
3. Manage fire risk to best practices
3. Contingency plans are in place 1. Emergency response plans are in place
and all employees & sub contractors are
trained
2. Provide adequate First aid facilities
3. Zero non compliance against OHS plan
4. Provide adequate H & S training to 1. All employees and sub- contactors are
all employees and sub- contractors given with H & S induction in agreed
schedule
2. Tool box talks are carried out @ agreed
schedules
5. To achieve continues improvement 1. Achieve 5% reduction in IR and IFR year
plans over year

6. Protect the Environment 1. Observe local legislation

2. No suspension orders
3. No Neighborhood complains
OHSE PERFORMANCE YEAR 2012/2013

HSE Key Performance Indicators -

MPL 2012 2013
Reactive
Number of fatalities / Permanent Disable
injuries
Zero 00 00

No of reportable Occupational Injuries (MTI

+O3DI)
ALARP 11 04

Number of reportable incidents ALARP 13 02

IR = Injury Rate Per 1000 employees) 13 9.17 3.1
TRIFR = Injury Frequency rate per 100,000
man hours worked
0.36 0.29 0.30

No Of Near miss / Dangerous occurrences ALARP 03 00

Number of Security Incidents ALARP 12 06
No. of Non- conformances by CICT / AECOM ALARP 09 00
Number of Observations by CICT / AECOM ALARP 29 11
Number of Environmental Observations
(Authority)
ALARP 06 03

Number of suspension / prohibition Notices Zero 00 00

Number of neighborhood Complaints Zero 06 00

MPL = MAXIMUM PERMISSIBLE LIMIT ALARP = AS LOW AS REASONABLY PRACTICABLE

 OHSE PERFORMANCE YEAR 2012/2013

HSE Key Performance Indicators -

Target 2012 2013
Proactive
Number of Safety inspections conducted by
CHEC
Daily 320 68

Number of Safety Walk (CHEC / CICT/ AECOM) Weekly 35 08

Number of employees undergone OHSE
induction training
ALL 1068 251

Number of safety Toolbox conducted - CHEC Daily 218 53

Number of recorded observations issued for
action by CHEC
- 217 118
Number of Non-Compliances records issued by
CHEC
- 43 09
Number of suspension / prohibition notices
issued by CHEC
- 04 01
Penalty enforced for repeated safety violations
by CHEC
- 550K 300K

Number of Environmental sampling As per EMP 123 02

Number of warnings issued to material
suppliers by CHEC on safety violations
- 12 30
Number of employees issued with Final Warning
for repeated safety violations
- 14 04
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
OHSE Risk Management Tools Activity Base
Risk Assessment
1. Each work activity is Risk assessed prior
to commencement of work.
Risk Assessment process

Look for the Hazards with

2. Risk assessment is a planning tool which
STEP 1 regards to work activity determine the hazards and the risk
involved with such activities
Decide who might be
STEP 2 harmed and how 3. Thus the risk mitigation measures are
identified before hand and work methods
Evaluate the risks and
revised accordingly.
decide on risk mitigation
STEP 3 actions
4. Risk assessment also considered to a
Record your findings
communication tool so that all parties
Review the assessment
STEP 4 and revise if necessary
involved in such activities aware of the
DEBRIEF risk involved.
Communicate to working
parties for implementation
STEP 5 and educate workers on
residual risk
Review the Risk Assessment
at workplace
REVIEW
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
OHSE Risk Management Tools Work place inspection and
Observations 1. HSE Team conducts daily observations on site
and record them with evidence

2. For negative observations feedback given on-

the-spot.

3. HSE Team empowered to stop any work carried

out with elevated risk level and work resume
only when reasonable risk mitigation measures
are taken

4. Recorded observations are issued to line

Observations & Feedback from HSE Team managers / Engineers for corrective /
Preventive actions

5. HSE Team continue with follow up actions until

the risk mitigated to an acceptable level.
Issuance of recorded observations with recommendations to Line managers Statistical Analysis for Management Review
OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
OHSE Risk Management Tools Joined Safety Walk

1. More than a safety inspection. Involves

representatives from Construction
Management, Client and The Engineer.

2. Critical thinking of Risk perspective.

3. Avoid Tunnel Vision

4. Shows management commitment towards

Health Safety and Environmental matters.

5. Addresses resources Issues

Solutions
&
Commitme
nt
OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
OHSE Risk Management Tools OHS Non Compliance
Handling
1. Repeated violations and major slips
and lapses of adhering to site safety
NCR Handling Procedure
standards are handle through OHS
non-compliance procedure.
STEP 1 Record Observation on Site

2. predetermined process.
STEP 2 Determine the OHSE &
STEP 2 business Impact
3. Enforcement of contractual
obligations.
Record and issue NCR with
STEP 3 recommendations.

4. Sub Contractors are legally bonded

Written replay from receiver to comply.
STEP 4 with commitment

DEBRIEF

Implementation
STEP 5

Management review

REVIEW
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
Intended to promote the safety culture within the organization by implementing
OHSE RISK
reward MANAGEMENT
and penalty system. TOOLS OHSE INCENTIVE SCHEME

Ultimate goal is to minimize accidents and potential losses to business and

thereby achieving business objectives.

HSE team will conduct safety observations for non compliances against
stipulated safety standards.

Recorded critical violations of Safety standards will be issued with Non-

Compliances records (NCR)

Financial penalty will be enforced against the section or subcontractors

instead of individuals.

NCRs are duly approved by Project managers and CHEC commercial

department will deal with financial matter.

Financial penalty will be used for HSE benefits of all.

Acknowledgement
Safety Promotion List of critical NCR and penalty notification
by the sub
Policy violations
contractor and
commitment to
improve
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
The principal objective is to make
TRAINING AND DEVELOPMENT sure the availability of a skilled
and willing staff & workforce.

Impart we will ensure that personal

growth and well been of employees
by educating and providing
information.

TOOLBOX TALK:
Toolbox talks OHSE Induction Training DAILY SAFETY BRIEFING BY SAFETY
OFFICERS OR CONSTRUCTION FOREMEN OB
WORK SPECIFIC AS WELL AS GENERIC SAFETY
TOPICS.

HSE Induction Training OHSE INDUCTION TRAINING:

OCCUPATIONAL HEALTH AND SAFETY
ORIENTATION PROGRAM FOR ALL NEW
Accident Prevention COMERS INCLUDING TRAINEES AND VISITORS
Job specific Training
Training ON THEIR FIRST DAY ARRIVAL TO SITE.
USUALLY CONDUCTED BY A SAFETY OFFICER.

HEALTH AND SAFETY TRAINING FOR

SUPERVISORY STAFF:
AIMED TO ELEVATE THE KNOWLEDGE AND
AWARENESS OF SITE SPECIFIC HEALTH AND
SAFETY MATTERS.

Job specific Training Toolbox talks

ON THE JOB TRAINING:
TO ENSURE THAT SPECIFIC WORKMEN ARE
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
EMERGENCY PREPAREDNESS
It is the responsibility of CHEC to ensure that any risks
arising from work activities are eliminated or reduced
to the minimum reasonably practicable.

However, CHEC recognizes that despite these measures it

cannot be assumed that a major incident will never occur.

Therefore CHEC ensure that the contingency management

Toolbox talks plans are
OHSE Induction in place, communicated and adequately resourced
Training
at any given time.

CHEC already prepared and sustain contingency plans for
the following major issues
Occupational Injury
Theft
AccidentPrevention
Fire
Job specific Training
Extreme weather Conditions
Training
Marine Emergency
Emergency Leadership team appointed and contact
numbers are in place

Adequate numbers of First aiders and first aid supplies

available on site.

Job specific Training

Emergency Vehicles available in day and night
Toolbox talks
MOU between SLPA and CHEC with regards to contingency
OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
ACCIDENTS / INCIDENT REPORTING & INVESTIGATION
In compliance with the law;
FACTORY ORDINANCE LAW NO 12 OF 1976
(NOTIFICATION AND INVESTIGATION OF
ACCIDENTS AND INDUSTRIAL DISEASES)

OCCUPATIONAL SAFETY AND HEALTH

ORDINANCE - CHAPTER 509 SECTION 13
[HONG KONG]
Toolbox talks OHSE Induction Training
RIDDOR OF 1985 [UK] AS BEST PRACTICE.

Benefits of accident reporting and

investigation

PREVENTION OF FUTURE, SIMILAR LOSSES

Accident Prevention
CONTRIBUTION TO THE BOTTOM LINE
Job specific Training
Training REDUCTION OF HUMAN SUFFERING
CONTINUOUS IMPROVEMENT PROCESS

Process of accident investigation

ESTABLISH CHAIN OF EVENTS
IDENTIFY ROOT CAUSES

Job specific Training Toolbox talks IDENTIFY FAULTS

IDENTIFY CORRECTIVE/PREVENTATIVE
OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]
Difficulties and deficiencies

Subcontractors are unwilling to adhere to EU Safety

standers
MIX OF CHINESE, LOCAL AND EU STANDARDS ARE
USED.
NO UNIFORMITY.
Toolbox talks OHSE Induction
Training
CONFLICT WITH MEETING ENGINEERS ADVICES ON
HSE MATTERS

Cultural and heritage issues

RELUCTANCE TO WEAR PRESCRIBED PPE
Accident Prevention
Job specific Training Training
POOR RISK PERCEPTION
CUTTING CORNERS
COMMUNICATION DIFFICULTIES
LACK OF COMMITMENT

Job specific Training

Lack of construction competencies
Toolbox talks
LACK OF PLANNING AND COORDINATION HSE IN
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

HSE Communication, participation and consultation

Monthly HSE Meeting with On-site consultation with SLPA Subcontractors Health and
Client & Engineer & CCD Safety meeting

Safety Slogans and Safety Communicating HSE updates Updating local rules to
Posters to workforce Chinese staff
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

Inspections, Monitoring and Auditing

Env. impact monitoring at Env. impact monitoring at

neighborhood site

Local Authority inspections External audits and

verifications - AECOM
 OCCUPATIONAL HEALTH , SAFETY MANAGEMENT SYSTEM [HSMS]

Environmental Protection

Chemical Spray for Harbur basin water

Cleaning activities
mosquito control sampling

Thermal fogging for Solid waste

Liquid waste management management
mosquito control