Badan Eksekutif Mahasiswa

Fakultas Kedokteran UNS

#Muda Bergerak!

EVENT ORGANIZING!
Mentoring BEM FK UNS
21 April 2015

Basofi Ashari Mappakaya

G0012041 / PD / FK UNS
 Overview Event!

Event Function!

Management Event!

Event Design!

Brainstorming Inovation!
Overview EVENT!
An event can be described as a public assembly for the
purpose of celebration, education, marketing or reunion.
Events can be classified on the basis of their size, type
and context.

Types:-
Corporate Events Events like conferences,
seminars, carnivals, product launches and etc.
Education and career events Events like
education and career fair, workshop, seminar,
debate, contest, competition etc.
Social Events Events like FKM, bakti sosial,
donation, blood donations and etc.
 Event Functions:
To realize vision and mission of the
organization
To promote/sell a products
To get more followers
To be more famous than before
To get bergaining positition
etc
What is Event Management?
Event Management is the process of
analyzing, planning, marketing,
producing and evaluating an event. If
an event is managed efficiently and
effectively, it can be used as a very
powerful promotional tool to launch or
market a product or service.

AIM: To bring all factors together to

produce a workable event.
Event design!

Evaluatin
g Planning

Controllin Organizin
g g

Actuating
Event Design!
WHY defining the purpose of the event
WHO key markets, stakeholders,
organizer, sponsors, partner. How
many?
WHERE location/ venue
WHEN timing/ duration
WHAT type/ form of the event, scale,
key program and creative elements
and theme
Planning!
Purpose
Objective
Concept Development
Contextual Factors
Budgeting - Technology
Legal/regulatory - Environmental factors
Social - Marketing
Political- Determine tasks in detail
Venue - Time
Proposal
Organizing!
Determine tasks in detail
Make the structure of
organization
List the divisions Job
descriptions
Establish the time table
Development of operational
Assessment of resource needs
Budgeting
Actuating!
Progress report per divisions
Time table
Coordination per divisions
People management
Controlling!
Correction check lists Targets /
Standards
Tools and preparation
Evaluating
Results of the event
Obstacles
Recommendation
Satisfaction
 Pre-event
1.
2.Proposal
Budget
3. Venue/ Site Selection and
Design
4. Production Schedule
5. Speaker & Supplier
6. Checklist
Sponsorship
7. F & B Menu
8. Guest list
9. Risk Management
10. Marketing
11. Promotion
 Budget!
Indentify Expenditure
Indentify
Food & Beverage
Income 1.

2. Administration
3. Wages & salaries
1.Ticket sales 4. Venue
2.Sponsorship 5. Lighting, sound & visual
3.Merchandising 6. Staging
4.Advertising 7. Graphic design
Printing
5.In-kind 8.

9. Decoration
10. Entertainment
11. Marketing & Promotion
12. Travel
13. Accommodation
See Appendix 1 _ Sample Budget 14. Contingency
Components of EO:
 Project Officer
Vice PO Structure!
Sekretaris
Bendahara
Sie Acara
Sie Perlengkapan
Sie Humas dan perijinan
Sie Kestari / Logistik
Sie Konsumsi
Sie Publikasi
Sie Kemanan
Sie Medis
Sie Dana Usaha / Sponsorship
Sie Dekorasi dan Dokumentasi
Budgetin
g!
Timeline
!
Brainstorming Inovasi!
Quick Overview
Step 1: Do event analysis.
Step 2: Prepare an event plan.
Step 3: Exhaustively test market your event plan
Discuss your event plan with other people to know there
opinions and suggestions.
Step 4: Get organizers, sponsors, partners and clients for your
event.
Step 5: Prepare an event calendar. An event calendar is an
ordered list of activities which are needed to be executed in
order to produce and market the event. These activities are of
three types: pre-event, at-event and post-event activities.
Steps involved in preparing an event calendar
Step 1: Create a list of pre-event, at-event and post event
activities.
Step 2: Set deadlines for each event activity.
Step 3: Assign event activities to individual team members.
Note: For large scale events, you will have to prepare a
1. Umum: a. skills dasar EO
b. arti penting koordinasi
c. peranan sebuah seksi
d. merencanakan timeline
2. Khusus: Menjadi seorang event organizer
yang kreatif memunculkan ide-ide segar
dan mampu memahami langkah-langkah
bagaimana mewujud kannya dan diaplikasikan
dalam kepanitiaan atau organisasi.