Professional Documents
Culture Documents
of Influence
Nurcahyani Restu Utami
4 primary purpose in communication :
a. To inform
b. To influence/persuade
c. To instruct
d. To engage
Communicating concisely but not
too concisely
Concise = expressing much in a few words
Concise writing
To the Free of
Direct
point jargon
Wordy
Pomposity constructi
on
Communicating concisely but not
too concisely
Conciseness creating problems
Writing concisely but not to concisely requires =
Practice and critical eye
Understanding audience
Expectations in the different media
Communicating directly and
forcefully
1. Use active voice instead of passive
Passive :
Happiness is sought by all and suffering desired to be
avoided. The same basic human needs and concerns
are possessed by all.
Active :
We all seek happiness and try to avoid suffering. We
have the same basic human needs and concerns.
Use passive voice only if :
We want to protect the actor in the sentence
Expletives :
there is
it is
it is that
Communicating directly and
forcefully
3. Avoid the use of prepositional idioms
Idioms to Avoid Concise Replacements
Due to the fact that Because
During the time that While
For the purpose of To
For the reason that Because, since
If the conditions are such that If
In order to To
In the event that If
In the area of In
In the case of In
In the interest of For
In the nature of In
In the region of Around
Next to By
On the top of On, above
Over and above Beyond
With regard to Regarding
With the purpose of To
Communicating directly and
forcefully
4. Avoid the overuse of relative pronouns (who, which,
that)
Unecessary relative pronouns Sentences without relative
pronouns
Mr. Bigelow is a man who never Mr. Bigelow never misses a
misses a meeting meeting
The documentation which was Joan Brownings documentation
written by Joan Browning is is helpful
helpful
Communicating directly and
forcefully
5. Avoid the needless repetitions of words and ideas
Do Dont
In order for an employee to quality for For employees to qualify for
reimbursement, the employee must reimbursement, they must :
satisfy all of the following requirements : 1. Be of production foreman level
1. Employee must be of production 2. Enroll in state-accredited
foreman level or higher or the rank of institution
secretary or higher 3. Complete the course with at least
2. Employee must enroll in a state- a C
accredited institution in courses at the
college or graduate level
3. Employee must complete the course
with at least a C
Communicating directly and
forcefully
6. Avoid weasel words (ambiguous, noncommittal words)