Lean Training

5S
Agenda
What is it?
Whats it for?
How does it work?
When do you use it?
Whats an example?
 What is it?
5S is a workplace organization
technique
It is a way to involve associates in
the ownership of their workspace
It helps create and maintain the
efficiency and effectiveness of a
work area
5S is a common starting point for Lean activities in a company
Whats it for?
It is a way to create:
Cleaner work areas
More organization
Safer working conditions
Less wasted time
Efficient work processes and practices
More available space
How does it work?
5S is most effective when applied
in a systematic way
The following video illustrates the
5S methodology

5S Video
The Five Ss
Sorting separating the needed from the
not-needed
Simplifying a place for everything and
everything in its place, clean and ready to
use
Systematic Cleaning or Sweeping
cleaning for inspection
Standardizing developing common
methods for consistency
Sustaining holding the gains and
improving
The First S - Sorting

Separating the Needed from the Not-

Needed
Eliminate not-needed items and perform

an initial cleaning
Establish criteria/handling of items
Identify not-needed items
Move not-needed items to holding area
Conduct a white-elephant sale
Conduct an initial cleaning
 The Second S - Simplifying
A place for everything and everything
in its place, clean and ready to use
Arrange workplace for safety and

efficiency
Identify key equipment and supplies
Determine location for each item
Outline locations and zones
Develop shadow boards, label items
Document layout, equipment, supplies
The Third S Systematic
Cleaning

Cleaning for Inspection

Perform daily cleaning and inspection
to understand work conditions
Identify points to check for performance
Determine acceptable performance
Determine visual indicators/controls
Mark equipment/controls
Conduct daily cleaning/inspections
 The Fourth S -
Standardizing
Developing Common Methods for
Consistency
Make abnormal conditions noticeable

and document agreements

Document agreements and checks
Establish/document standard methods
across similar work areas
Document new standard methods
The Fifth S - Sustaining

Holding the Gains and Improving

Maintain the gains from other 5S

activities and improve

Determine 5S Level of Achievement
Perform routine checks
Analyze results of routine checks
Measure progress and plan for
continuous improvement
Getting Started
Planning launches your 5S
activity
Evaluating tells you what you
need to do
Preparing gets you ready for
implementation
Planning
Assemble a 5S Lead team
Define the work area 5S boundaries
Assign work group members to their 5S
areas
Install a 5S communication board
Determine 5S targets, activities, and
schedule
Review/finalize plans with work group and
site leadership
 5S Boundaries

Area 1
Area 2
Monica & Chandler Joey & Phoebe

Area 3
Area 4
Rachel & Ross Jerry & Kramer
 Five S Communication
Board

Five S Five S
Team Levels Implementation
Members of Plan
Achievement
Five S
Implementation
Five S
Photos Photos Plan
Boundaries

Five S Five S
Routine Routine
Checklist Current Checklist
Situation After Five S
Evaluating Your Initial
Situation
Prepare to take work area photos
Take work area photos
Evaluate current 5S Level of
Achievement
Preparing for
Implementation
Obtain existing standards for color-
coding and signage
Decide on 5S color-coding and signage
standards
Prepare for Sorting
Prepare for Simplifying
Prepare for Systematic Cleaning
Prepare for Standardizing
Prepare for Sustaining
Summary: Implementing Five
Ss
Share 5S Overview
Choose work area implementation group
Determine implementation targets,
activities, and schedules
Document current situation
Apply 5Ss
Document improvements
Determine new improvement goals and
action steps
Issues and Concerns
Communicating across shifts
Disposing of, or moving, personal items
Making time available
Following agreements consistently
Maintaining the gains
Giving rewards and recognition
Integrating 5S with other improvement
activities
Whats an example?
Whats an example?
Whats an example?
Before After
Whats an example?
Whats an example?
Questions?