A High Risk Specialist at Gopaymentpros.

com
Jay Wigdore
Safety
ACH transfer is one of the safest methods of fund transfer
ACH transfers reduces risk of fraud
No lost or stolen checks

Cost Savings
Paper/Envelope cost
Postage
Print Costs
Reduced labor

Time Effective
No need for replacement checks
Simplifies bank reconciliations
Faster Receipt of reimbursement
Eliminates escheat possibilities
Im happy because I know my money is already in the
bank
He, on the other hand, cant find his check!
Employees
Email
Advertising
Flyers/memos
Verbal communication

Vendors
In addition to all of the above
Work with your purchasing department to communicate the program
Include information when mailing invoice payments

Students
Colleges website
Open house
Print information on student bills
e-Checks, aka, Direct Deposit is coming to Brookdale Community College for travel advances,
travel expenses, and monthly expense report reimbursements. Reimbursement will be available
electronically! (This electronic transmission is a separate function from the EFT you receive through the
payroll department.)
The e-Check transmission will allow automatic deposit of Employee Reimbursement Requests, Travel
Advances, and Monthly Expenses directly into your bank account. This process will expedite reimbursement
payments and will increase payment flexibility
Employees wishing to utilize the electronic reimbursement process are to complete the
attached Employee Automatic Deposit Authorization sheet and return it to Accounts Payable,
BAC Building, Attn: Debbie Almeida, as soon as possible. Your employee records will be revised to
reflect your banking information and the information will be stored in an encrypted format on the Colleges
network. The encryption complies with all current banking regulations and cannot be viewed by other
system users. A pre-note will be created to verify the information and ensure that funds are deposited per
your direction. Once your bank confirms the information, reimbursement payments will be direct deposited
into your account. You will receive an automated email notification of the date and dollar amount
transmitted to your account.
The AP parameter definition screen has additional fields for e-Check
processing
Used for the general defaults and parameters of e-Check
processing
Students/Employees

Nae Screen - e-mail address type field select the

institutions initials (BCC), the email address submitted on
the authorization form (preferably the institutions e-mail
address and enter a Y as the preferred address

Vendors

Vend Screen Detail into demographics, go to Additional

Organization Info (AORG) and under e-mail, in the drop
down box next to e-mail address select ECK (e-check
processing) add e-mail address supplied by the vendor on
the Authorization form.
EMAIL INFORMATION ON NAE
SCREEN
 All bank information is entered in BAIE

Select the vendor

Input the routing number (Colleague will

send an error message if the routing number
is invalid), select y in e-Check Pay, select
e-mail under e-Check advise, enter the bank
account number and account type
 Run ECPP

A report will generate after the pre-note file is

created and show all vendors included in the pre-
note upload file

Choose options and then import from the

Colleague menu

Import Script
 Each vendor must be pre-noted to the bank. This is done using ECPP. You would enter
either a saved list of vendors you want pre-noted or enter the specific vendors in the
vendor list. Number two, prenote file name, is the name of the pre-note file that will
be stored in FINANCIAL.EXPORTS when the pre-note process has completed.

* All vendors must have bank account information setup on BAIE in order for them to be
pre-noted
 CKSE
Enter Y to allow e-Checks
Enter E in Check Production Type for e-Checks only
Enter B for both paper and e-Checks
The CKSE report will show both paper and e-Checks

Run ECHP to produce an e-Check upload file

A report will be produced showing the e-Checks
that will be in the upload to the bank run
Run ECHP again, this report will give you the name
of the file that will be used to do the bank offload
 CKSE

VPFS/PYFM

Paper Checks e-Checks

CKPR ECHP

CKRS

ACH File

CKPO
Send to
Bank
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