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Philippine Commission on Women

Gender and Development


(GAD)
Planning and Budgeting
National Seminar-Workshop on
GAD Planning and Budgeting for
Advocates
November 26, 2013
Office of the
PhilippinePresident
Commission on Women
OUTLINE

I. Why do we need to do gender and development


(GAD) planning and budgeting?
II. How do we go about GAD planning and
budgeting?
- elements
- processes
- procedures for submission, review and endorsement
- chargeable and non-chargeable PAPs
III. Parameters for Review of GAD Plan and Budget

Office of the
2 PhilippinePresident
Commission on Women
PAR
T

Why do we need to
do GAD planning
and budgeting?
Office of the
3 PhilippinePresident
Commission on Women
Because

1. DIFFERENCES EXIST IN THE LIFE
SITUATION OF WOMEN AND MEN
Roles, expectations, needs and interests differ due
to gender stereotype
Unequal status, inequality as shown in
discriminatory law, policies as well as in data and
results of programs

2. WOMENS OR GENDER ISSUES, WHICH


ARE OFTEN OVERLOOKED, HAVE TO BE
ADDRESSED
- Apply gender perspective in planning and project
development
Office of the
4 PhilippinePresident
Commission on Women
Because

3. WE NEED TO PRACTICE GENDER-
RESPONSIVE GOOD GOVERNANCE
Government agencies cannot achieve good
governance without being transparent,
participatory, equitable, and gender-
responsive.

4. LIMITED RESOURCES

Office of the
5 PhilippinePresident
Commission on Women
Hence the need
to.
pursue equal opportunities for women and
men and ensure equal access to resources
and development results
abolish unequal structures and practices that
perpetuate discrimination and gender
inequality
capacitate institutions and people to instill
gender perspective

Office of the
6 PhilippinePresident
Commission on Women
Policy Imperatives for GAD
planning and budgeting
1. RA 7192 Women in Development and Nation Building Act
2. General Appropriations Act
3. Joint Memorandum Circular 2001-01 for LGUs
4. Joint Memorandum Circular 2004-1 for NGAs, SUCs
5. RA 9710 Magna Carta of Women Act of 2009
6. DBM, NEDA and PCW Joint Circular 2012-1 The Guidelines in
Preparing GAD Plan and Budget and GAD AR to implement the
MCW
7. DILG, DBM, NEDA and PCW Joint Memorandum Circular
2013-1 Guidelines on the Localization of the MCW

Office of the
7 PhilippinePresident
Commission on Women
RA 9710 Magna Carta of
Women

GAD programs addressing gender issues and concerns shall


be designed and implemented based on the mandate of NGAs
and LGUs (Sec 36.a)

All agencies, offices, bureaus, SUCs, GOCCs, LGUs and other


government instrumentalities shall formulate their annual GAD plans,
programs and budgets within the context of their mandates (Sec 37
A.1.a MCW IRR)

Office of the
1 PhilippinePresident
Commission on Women
PAR
T

How do we go
about GAD
planning and
budgeting?
Office of the
1 PhilippinePresident
Commission on Women
Gender-Responsive Planning
It is the process of incorporating (identifying and
addressing) gender issues in the PLANNING
PROCESS by:
1. Generating sex-disaggregated data
2. Analyzing the situation with gender lens
Being aware of personal and work- environment values
Understanding how these values influence your work and decisions
Being sensitive to gender issues
Involving men and women in the planning process
3. Specifically identifying the gender issues
4. Addressing the gender issues in the plan
Formulating gender-responsive programs and projects
Formulating gender-responsive legislations
Allocating funds

. in the PLAN (Document)

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1 PhilippinePresident
Commission on Women
WHAT IS A GAD PLAN?

A systematically designed set of


programs, projects and activities carried
out by an agency over a given period of
time
It addresses gender issues and concerns
of the agency clients and its personnel
It is an integral part of the agencys
Development Plan
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1 PhilippinePresident
Commission on Women
ESSENTIAL ELEMENTS IN GAD
PLANNING AND BUDGETING
1. Creation and/or Strengthening of the
GAD Focal Point System (GFPS)

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1 PhilippinePresident
Commission on Women
Compositi
GFP Structure on
Department Secretary;
Bureau Directors; Chair
of Commissions, etc

Existing Agency EXECOM


or highest policy making
body to be headed by the
USEC OR Equivalent
positions as may be
designated by the agency
head
Planning, Finance, HRD,
Senior technical Officers
from operations units, Stat or
MIS (may be modified in the
Regional and SUC GFPS)

May follow the structure of


mother agency or at least
have a TWG headed by the
Director or equivalent
ESSENTIAL ELEMENTS IN GAD
PLANNING AND BUDGETING
2.Build capabilities of agency on GAD
- Gender Sensitivity Sessions/Trainings
- Gender Analysis and Tools for GA
- Gender Mainstreaming Tools
- GAD Planning and Budgeting
- Harmonized Gender and
Development Guidelines
- Issue Specific Training Sessions

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1 PhilippinePresident
Commission on Women
ESSENTIAL ELEMENTS IN GAD
PLANNING AND BUDGETING
3. Conduct Gender Audit

- ILO Participatory Gender Audit Tool/Process


- Gender Mainstreaming Evaluation Framework
- Gender Responsive LGU Ka Ba? (GeRL Tool)
- HGDG

4. Institutionalize GAD database and generate sex-


disaggregated data

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1 PhilippinePresident
Commission on Women
GENERAL GUIDELINES IN
GAD PLANNING AND
BUDGETING
1. Guided by the desired goals and
outcomes of national laws and
international commitments

2. Synchronize with and form part of the


annual planning and budgeting process
of agencies and LGUs

3. Utilize approved/existing agency budget


to implement GAD PAPs
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2 PhilippinePresident
Commission on Women
GENERAL GUIDELINES IN
GAD PLANNING AND
BUDGETING

4. Adopt gender mainstreaming strategy to attain


desired outcomes (use of Harmonized GAD
Guidelines in conduct of gender analysis)

5. The GAD budget, the cost of implementing the


GAD plan shall form part of and is not in addition
to the NGA and LGUs Annual Budget.

6. Led by the GAD Focal Point Mechanism

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2 PhilippinePresident
Commission on Women
STEPS IN FORMULATING
THE GAD PLAN
1. SET THE GAD AGENDA

Central agencies in consultation with their regional


and attached agencies shall identify the priority
gender issues and/or specific GAD mandates that
agencies will respond to over a 3-year period.

In consultation with local functionaries/ stakeholders,


the LGU GFPS shall set the GAD agenda or identify
priority gender issues to be addressed by the LGU
during the three-year term of its leadership.

Office of the
2 PhilippinePresident
Commission on Women
STEPS IN FORMULATING
THE GAD PLAN
Priority gender issues may be derived from:

Review of national GAD policies and plans


Result of the conduct of gender analysis
Results of program and project evaluations
Review of GAD fund audit results and
remaining issues identified in the GAD
Accomplishment Reports

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2 PhilippinePresident
Commission on Women
STEPS IN FORMULATING
THE GAD PLAN
2. IDENTIFY APPROPRIATE PAPS TO
ADDRESS PRIORITY GENDER ISSUES : PAPs
may be client focused or organization-focused

Client-focused GAD Activities are activities that seek to address the gender
issues of the agencys clients or contribute in responding to the gender
issue of the sector

Organization-focused activities may seek to: a.) create the organizational


environment for implementing gender-responsive policies, programs and
projects; b.) address the gap in knowledge, skills and attitudes of key
personnel on gender mainstreaming; and c.) address the gender issues of
employees in the workplace, subject to the mandate of the organization

Office of the
2 PhilippinePresident
Commission on Women
In identifying GAD PPAs, priority is given
to emerging and/or continuing issues and
concerns on:

a. Provision of basic
services and facilities b. Womens
to protect and fulfill economic
womens human rights empowerment, c. Participation in
d. Other
including right to including womens governance
provisions
protection from participation in and decision-
of the MCW
all forms of violence economic making
governance
STEPS IN FORMULATING
THE GAD PLAN
3. APPLY THE HARMONIZED GAD
GUIDELINES: in assessing gender
responsiveness of major programs and
projects

4. FILL-OUT THE REVISED GAD PB AND


GAD AR TEMPLATES: Annex A and B of
JC 2012-01
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Commission on Women
HGDG Application to
GAD Planning and Budgeting
PCW-NEDA-DBM Joint Circular 2012-01, Section 6.4.1 states that
agency may attribute a portion or the whole budget of major
programs to their GPBs using the HGDG tool.
Planning
A tool for reviewing programs and projects
Opens up possibilities of identifying areas for action to
enhance mainstream program/ project implementation
Budgeting
Estimation of how much of program/project budget can be
linked to the GAD budget

Office of the
PhilippinePresident 27
Commission on Women
OLD GPB FORM FOR NGAs (JC 2004-01)
GENDER AND DEVELOPMENT (GAD) PLAN
FY _____

Department:
Agency:
Major Final Output:

Program/Acti Gender GAD Identified Target / Performance GAD


vity/ Issue/ Objective GAD Activity Output Indicators Budget
Project Concern (3) (4) (6)
(5) (7)
(1) (2)

TOTAL

Prepared by:______________ Approved by:__________________ Date:_________

Recommending Approval: President:_____________________ Date:__________


_______________________
2
NEW GPB FORM FOR NGAs (JC 2012-01)
ANNUAL GENDER AND DEVELOPMENT (GAD) PLAN AND BUDGET
FY 20____
Agency/Bureau/Office:__________________________ Department (Central Agency):___________
Total GAA of Agency:__________________________
Gender Cause GAD Relevan GAD Output GAD Source Respo
Issue of Result t Agency Activit Performance Budge of nsible
and/or Gender Statemen MFO/ y Indicators t Budget
Unit
GAD Issue t/GAD PAP (5) and Targets (7) (8)
Mandate Objective (9)
(2) (4) (6)
(1) s
(3)

TOTAL XXX
Prepared by: Approved by: Date:
Chairperson, GAD FP System Head of Agency Day/Month/year

2
COSTING AND ALLOCATION
OF THE GAD BUDGET
1. At least 5% of total agency and LGU budget under the GAA
shall be used to fund GAD PAPs
GAD budget is not an additional budget over agencys total budget
GAD budget may be drawn from MOOE, PS and CO of agency

2. GAD budget may be allocated based on any or a combination


of the following schemes:
A separate GAD fund to support GAD focused PAPs
A fund to support the integration of GAD perspective in major programs of agencies
A counterpart fund to support gender-responsive ODA funded projects

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3 PhilippinePresident
Commission on Women
COSTING AND ALLOCATION
OF THE GAD BUDGET

3. 5-30% from ODA should be for GAD


supportive PPAs

4. Attributing the cost or a portion of


the cost of implementing major
programs to the GAD budget

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Commission on Women
ATTRIBUTION (JC 2012-
01)
1. If an agency intends to attribute a portion or the
whole budget of major programs during the GAD
planning and budgeting phase, it may subject
the program to gender analysis using the HGDG
tool.
2. The use of the HGDG tool will yield a maximum
score of 20 points for each program or project.
Depending on the score on the HGDG, a
percentage of the budget of the agencys
existing and proposed major program may be
attributed to the GAD budget as follows:
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PhilippinePresident
Commission on Women
HGDG Description Corresponding budget for the
Score year of the program that may
be attributed to the GAD
Budget
Below GAD is invisible 0% or no amount of the program
4.0 budget for the year may be
attributed to the GAD budget
4.0-7.9 Promising GAD prospects 25% of the budget for the year of
(conditional pass) the program may be attributed to
the GAD budget
8.0-14.9 Gender sensitive 50% of the budget for the year of
the program may be attributed to
the GAD budget
15.0- Gender-responsive 75% of the budget for the year of
19.9 the program may be attributed to
the GAD budget
20.0 Fully gender-responsive 100% of the budget for the year of
the program may be attributed to
the GAD budget
Office of the
PhilippinePresident
Commission on Women
Guide in Completing the
GAD Plan and Budget
Template

Office of the
PhilippinePresident
Commission on Women
ANNUAL GENDER AND DEVELOPMENT (GAD) PLAN AND BUDGET
FY 20____
Agency/Bureau/Office:______________________ Department (Central
____ Agency):___________
Total GAA of
Agency:__________________________
Gender Cause GAD Relevan GAD Output GAD Source Respon
Issue of Result t Activit Performan Budget of sible
and/or Gender Statemen Agency y ce (7) Budget Unit (9)
GAD Issue t/GAD MFO/ (5) Indicators (8)
Mandate (2) Objective PAP and
(1) s (4) Targets
(3) (6)

TOTAL XXX

3Prepared by:
Chairperson, GAD FP System
Approved by:
Head of Agency
Date:
Day/Month/year
Gender Issue and/or GAD Mandate
(1)

The gender issue to be addressed should result from the review of sex
disaggregated data or analysis of relevant information that surface the
unequal situation of women and men. The issue could be client-focused
or organization-focused ;

A client-focused gender issue refers to concerns arising from the


unequal status of women and men stakeholders of a particular agency
including the extent of their disparity over benefits from and
contribution to a policy/program and/or project of the agency

organization-focused gender issue points to the gap/s in the capacity of


the organization to integrate a gender dimension in its programs,
systems or structure

The agency, SUC, or LGUs may directly cite a specific mandate that it
needs to implement, (e.g. based on a specific provision of the Magna
Carta of Women)
Gender Issue and/or GAD Mandate
(1)
Client-Focused

Lack of integration of gender fair language and


GAD core messages in the curriculum

Need to increase awareness of students,


parents and people in partner communities on
violence against women (VAW) and other
gender-related issues and concerns

Weak monitoring of compliance of SUCs and


PHEIs on RA 7877
Gender Issue and/or GAD Mandate
(1)
Organizational-Focused

Limited capacities of agency focal point


mechanism to advance gender mainstreaming

Uneven level of appreciation of GAD within the


organization especially among top level
officials

Inadequate support services for employees


with young children and breastfeeding
mothers (affecting productivity, especially
among women non implementation of RA
Cause of the Gender Issue
(2)

It is important to establish the cause (what


and the why of the issue) of the issue to
ensure that the GAD program or activity will
directly address the gender issue leading to
its gradual or complete elimination
Gender Issue and/or GAD Cause of the Gender Issue
Mandate (2)
(1)
Client-Focused

Lack of integration of gender fair Lack of capacity of the Technical


language and GAD core Panels and Technical Committees on
messages in the curriculum curriculum revision on gender
mainstreaming

Need to increase awareness of Lack of opportunity on raising


students, parents and people in awareness of students, parents and
partner communities on violence people in partner communities on
against women (VAW) and other VAW and other gender-related issues
gender-related issues and and concerns
concerns

Lack of mechanism to monitor


Weak monitoring of compliance reported cases of sexual harassment
of SUCs and PHEIs on RA 7877 in SUCs and PHEIs
Gender Issue and/or GAD Cause of the Gender Issue
Mandate (2)
(1)

Organizational-Focused
Members of the GAD Focal Point and
Technical Working Group lack the
necessary competencies and skills to
Limited capacities of agency focal initiate and sustain gender
point mechanism to advance mainstreaming. Non-implementation of
gender mainstreaming PCW Circular 2011-01 on GAD Focal
Point System

Uneven level of appreciation of


GAD within the organization Limited or lack of top level support and
especially among top level officials champion for GAD issues manifested by
low priority to implement GAD related
programs.

Inadequate support services for


employees with young children and Productivity of employees affected due
breastfeeding mothers (affecting to filial obligations, affecting promotion
productivity, especially among of women to higher positions or from
women non implementation of RA participating in capability enhancement
10028) sessions.
GAD Result Statement/ GAD Objective/
(3)
Both the GAD objective and the GAD activity should respond to
the gender issue including its cause or the
specific GAD mandates relevant to the agency.

The GAD Result Statement/Objective Column clarifies and


spells out the result that the agency intends to
achieve.

It may also be the intended outcome of the GAD


mandate the agency intends to implement (e.g. improved
provision of gender-responsive PPAs for the clients of the
organization)
Gender Issue and/or Cause of the Gender GAD Result Statement/
GAD Mandate Issue GAD Objective/
(1) (2) (3)
Client-Focused
Lack of integration of Lack of capacity of the GAD core messages and
gender fair language Technical Panels and gender fair language
and GAD core Technical Committees integrated in selected
messages in the on curriculum revision curriculum
curriculum on gender
mainstreaming

Need to increase Increased awareness of


Lack of opportunity on
awareness of students, parents and
raising awareness of
students, parents and people in partner
students, parents and
people in partner communities on VAW and
people in partner
communities on other gender-related issues
communities on VAW
violence against and concerns
and other gender-
women (VAW) and
related issues and
other gender-related
concerns
issues and concerns
- Compliance of SUCs and
Lack of mechanism to PHEIs on RA 7877 regularly
monitor reported monitored
Weak monitoring of cases of sexual - Reported cases on sexual
compliance of SUCs harassment in SUCs harassment properly
and PHEIs on RA 7877 and PHEIs addressed/handled by
functional CODI
Gender Issue and/or Cause of the Gender GAD Result
GAD Mandate Issue Statement/ GAD
(1) (2) Objective/
(3)
Organizational-Focused Members of the GAD Focal GAD Focal Point
Point and Technical System able to lead
Working Group lack the gender mainstreaming
Limited capacities of
necessary competencies efforts of the
agency focal point
and skills to initiate and organization. GPFS
mechanism to advance
sustain gender with enhanced
gender mainstreaming
mainstreaming. Non- capacities to
implementation of PCW formulate, implement
Circular 2011-01 on GAD and monitor GAD PB.
Focal Point System
Uneven level of
appreciation of GAD Limited or lack of top level
support and champion for Increased awareness
within the organization on GM and identified
especially among top level GAD issues manifested by
low priority to implement top-level GAD
officials champions
GAD related programs.

Productivity of employees
Inadequate support affected due to filial Employees with young
services for employees obligations, affecting children and lactating
with young children and promotion of women to mothers provided with
breastfeeding mothers higher positions or from private, clean and well
Relevant Agency MFO/PAP
(4)

This column indicates the major final output


of the agency that can be integrated with
gender perspective to respond to the gender
issues and/or implement the specific GAD
mandate/s identified in Column 1.

This ensures that gender perspective is


mainstreamed in the agency's mandates.
Gender Issue Cause of the GAD Result Relevant
and/or GAD Gender Issue Statement/ GAD Agency
Mandate (2) Objective/ MFO/PAP
(1) (3) (4)

Client-Focused Plans/Policie
Lack of capacity of the GAD core messages and
Technical Panels and
s/
Lack of gender fair language
Technical Committees integrated in selected Standards/
integration of
gender fair on curriculum revision curriculum Programs
on gender for Higher
language and
mainstreaming
GAD core Education
messages in the Increased awareness of
curriculum students, parents and
Lack of opportunity on
raising awareness of people in partner
Need to increase communities on VAW
students, parents and Extension
awareness of people in partner and other gender-
students, parents related issues and Services
communities on VAW
and people in and other gender- concerns
partner related issues and
communities on concerns
violence against
women (VAW) and
other gender- -Compliance of SUCs and Plans/Policie
related issues and PHEIs on RA 7877
regularly monitored s/
concerns Lack of mechanism to
monitor reported -Reported cases on Standards/
cases of sexual sexual harassment Programs
Weak monitoring
harassment in SUCs properly
of compliance of for Higher
Gender Issue Cause of the GAD Result Relevant
and/or GAD Gender Issue Statement/ GAD Agency
Mandate (2) Objective/ MFO/PAP
(1) (3) (4)

Organizational- Members of the GAD GAD Focal Point Staff


Focused Focal Point and Technical System able to lead Development
Limited capacities of Working Group lack the gender
agency focal point necessary competencies mainstreaming
mechanism to advance and skills to initiate and efforts of the
gender mainstreaming sustain gender organization. GPFS
mainstreaming. Non- with enhanced
implementation of PCW capacities to
Circular 2011-01 on GAD formulate,
Focal Point System implement and
monitor GAD PB.
Limited or lack of top Higher
level support and Education
Uneven level of
champion for GAD issues Services
appreciation of GAD Increased awareness
within the manifested by low priority
to implement GAD related on GM and identified
organization especially top-level GAD
among top level programs.
champions
officials General Admin
and Support
Productivity of employees
Services
affected due to filial
Inadequate support obligations, affecting
Employees with
services for employees promotion of women to
young children and
with young children higher positions or from
lactating mothers
and breastfeeding participating in capability
provided with
GAD Activity
(5)

Client-focused GAD activities are activities that seek


to address the gender issues of the agencys clients
or contribute in responding to the gender issues of
the sector.

Organization-focused activities may seek to: a)


create the organizational environment for
implementing gender-responsive policies, programs
and projects; b) address the gap in knowledge, skills
and attitudes of key personnel on gender
mainstreaming; and c) address the gender issues of
employees in the workplace.
Gender Issue Cause of the GAD Result Relevan GAD Activity
and/or GAD Gender Issues Statement/ GAD t (5)
Mandate (2) Objective/ Agency
(1) (3) MFO/PA
P
(4)
Client-Focused

Lack of integration Lack of capacity GAD core Plans/P Conduct of meetings


of gender fair of the Technical messages and olicies/ with the different
language and Panels and gender fair Standar Technical Panels and
GAD core Technical language ds/ Technical
messages in the Committees on integrated in Progra Committees of the
curriculum curriculum selected ms for different disciplines
revision on curriculum Higher for revision of
gender Educati curriculum
mainstreaming on
(The meetings may
include orientation
on GAD, integrating
gender-fair language
in curriculum, etcfor
the members of the
Technical Panels and
Technical
Committees)

Issuance of CMO on
gender-fair language
Gender Issue Cause of the GAD Result Relevan GAD Activity
and/or GAD Gender Issues Statement/ GAD t (5)
Mandate (2) Objective/ Agency
(1) (3) MFO/PA
P
(4)
Client-Focused
Need to increase Lack of Increased Extensi Conduct of
awareness of opportunity on awareness of on Symposium/Forum
students, parents raising students, Service on Anti-VAW laws
and people in awareness of parents and s among students,
partner students, people in their parents and the
communities on parents and partner people in the
violence against people in communities on community (Anti-
women (VAW) and partner VAW and other VAWC Act, RPRH
other gender- communities on gender-related Law, Anti-Trafficking
related issues and VAW and other issues and Law, Anti-Rape Law,
concerns gender-related concerns Anti-Sexual
issues and Harassment Law,
concerns Solo Parent Act,
Anti-Hazing Law and
others)
Plans/
Weak monitoring Compliance of Policies
of compliance of SUCs and PHEIs /
SUCs and PHEIs on Lack of on RA 7877 Standar Policy issuance
RA 7877 mechanism to regularly ds/ reiterating the
monitor monitored creation of CODI in
Progra
reported cases every SUC and PHEI
ms for
of sexual including monitoring
Reported cases Higher
harassment in of compliance to the
on sexual Educati
CODI policy issued
Gender Issue Cause of the GAD Result Relevant GAD Activity
and/or GAD Gender Issues Statement/ Agency (5)
Mandate (2) GAD MFO/PAP
(1) Objective/ (4)
(3)
Organizational- Members of the GAD Focal Point Staff -Issuance of admin orders
Focused GAD Focal Point System able to Developmen to reconstitute and
Limited and Technical lead gender t
strengthen the GAD Focal
capacities of Working Group mainstreaming
agency focal lack the efforts of the Point
point mechanism necessary organization. -Continuing systematic
to advance competencies and GPFS with capability building for
gender skills to initiate enhanced members of the GFP and
mainstreaming and sustain capacities to TWG
gender formulate,
-Preparation of 2014 GAD
mainstreaming. implement and
Non- monitor GAD Plan and Budget and
implementation PB. 2012 Accomplishment
of PCW Circular Report
2011-01 on GAD
Focal Point Higher
System Education
Uneven level of Services -Preparation of
Increased
appreciation of awareness on communication and
GAD within the Limited or lack of
organization
GM and training plan for top
top level support identified top-
especially among and champion for
level officials.
level GAD
top level officials GAD issues champions -Conduct of orientation
manifested by sessions and briefings
low priority to for top level officials
implement GAD General
related programs. Admin and
Inadequate Support
support services Services
for employees Employees with -Setting-up of Day Care
Productivity of young children facility
with young
Output Performance Indicator
and Target
(6)
Indicators are quantitative or qualitative means to
measure achievement of the results of the proposed
activity and how they contribute to the realization of
the GAD objective.

Quantitative indicators are measures or evidence that


can be counted such as, but not limited to, number,
frequency, percentile, and ratio.

Qualitative indicators are measures of an individual


or groups judgment and/ or perception of
congruence of established standards, the presence or
absence of specific conditions, the quality of
something, or the opinion about something (e.g. the
clients opinion of the timeliness of service). (RBM
Tools at CIDA)
Output Performance Indicator
and Target
(6)
The target is an important consideration in
budgeting that specifies what the agencys
GAD plan and budget intends to achieve
within one year in relation to the GAD result
or objective. The target should be realistic
and attainable within the implementing
period. Monitoring and evaluating the GAD
plan and budget will largely be based on
attainment of targets and performance
indicators.
Gender Cause of GAD Relevan GAD Activity Output Performance
Issue the Result t (5) Indicator
and/or Gender Statement Agency and Target
GAD Issue / GAD MFO/PA (6)
Mandate (2) Objective/ P
(1) (3) (4)

Client-
focused
Lack of Lack of GAD core Plans/P Conduct of meetings 10 meetings with
integrati capacity messages olicies/ with the different the Technical Panels
of the
on of Technical
and Standar Technical Panels and and Technical
gender Panels gender ds/Prog Technical Committees
fair and fair rams Committees of the conducted
language Technical language for different disciplines
and GAD Committe integrated Higher for revision of
es on Public Consultation
core in selected Educati curriculum
curriculu re proposed CMO
message m
curriculum on
s in the revision (The meetings may
curriculu on gender include orientation CHED Memo Order
m mainstrea on GAD, integrating (CMO) on gender-
ming
gender-fair language fair language and
in curriculum, etcfor GAD integration in
the members of the the curriculum
Technical Panels and issued and
Technical published
Committees)
Public Orientation re
approved CMO
Issuance of CMO on
gender-fair language
Implementation of
Gender Issue Cause of GAD Result Relevant GAD Activity Output
and/or GAD the Gender Statement/ Agency (5) Performance
Mandate Issues (2) GAD MFO/PAP Indicator
(1) Objective/ (4) and Target
(3) (6)

The need Lack of Increased Extensio Conduct of 2


to increase opportunit awareness n Symposium/ symposia/Fora
awareness y on of Services Forum on conducted in
on violence raising students, Anti-VAW the partner
against awareness faculty and laws among communities
women of staff on students, with 100
(VAW) and students, VAW and their participants
other faculty other parents and by 3rd quarter
gender- and staff gender- the people of 2014
related on VAW related in the
issues and and other issues and community 1 Symposium/
concerns gender- concerns (Anti-VAWC Forum
related Act, RPRH conducted
issues and Law, Anti- with 200
concerns Trafficking students and
Law, Anti- 200 parents
Rape Law, as
Anti-Sexual participants
Harassment by end of
Law, Solo 2014
Parent Act,
Anti-Hazing
Gender Issue Cause of GAD Result Relevan GAD Activity Output
and/or GAD the Gender Statement/ t (5) Performance
Mandate Issues (2) GAD Agency Indicator
(1) Objective/ MFO/PA and Target
(3) P (6)
(4)

Weak Lack of Compliance Plans/ Policy At least one policy


monitoring mechanism of SUCs and Policies issuance on sexual
of to monitor PHEIs on RA / reiterating harassment issued
compliance reported 7877 Standar the creation by CHED reiterating
of SUCs and cases of regularly ds/ of CODI in the compliance of
PHEIs on RA sexual monitored Progra every SUC education and
7877 harassment ms for and PHEI training institutions
in SUCs and Reported Higher including to the provisions of
PHEIs Educati monitoring RA 7877 Updated
cases on
on of database on SH
sexual
compliance cases
harassment
to the CODI
properly
addressed/ha policy
issued by
ndled by Approximately 912
CHED in
functional HEIS monitored and
2011
CODI evaluated for CODI
compliance40% of
Updating of all HEIs in the
SUCs and
SUCs/PHEIs country (40-50% of
PHEIs with
data on total HEIs within
functional
CODI CODI based each region) have
on the established and
results of functional CODI
the
compliance
Gender Issue Cause of GAD Result Relevant GAD Activity Output
and/or GAD the Gender Statement/ Agency (5) Performance
Mandate Issues (2) GAD MFO/PAP Indicator
(1) Objective/ (4) and Target
(3) (6)

Organization Members of GAD Focal Staff Issuance of Admin Order


al-Focused the GAD Point System Development admin orders strengthening
Focal Point able to lead to GAD FP issued
Limited and Technical gender reconstitute by Q1 of
capacities of Working mainstreamin and 2014.
agency focal Group lack g efforts of strengthen
point the the the GAD Focal
mechanism necessary organization. Point 2 deepening
to advance competencies GPFS with sessions on
gender and skills to enhanced Continuing GAD
mainstreami initiate and capacities to systematic conducted for
ng sustain formulate, capability the member
gender implement building for of GAD FP and
mainstreamin and monitor members of TWG
g. Non- GAD PB. the GFP and
implementati TWG Agency FY
on of PCW 2014 GAD PB
Circular Preparation of approved and
2011-01 on 2014 GAD endorsed
GAD Focal Plan and
Point System Budget and
2012
Accomplishme
nt Report
Gender Issue Cause of GAD Result Relevant GAD Activity Output
and/or GAD the Gender Statement/ Agency (5) Performance
Mandate Issues (2) GAD MFO/PAP Indicator
(1) Objective/ (4) and Target
(3) (6)

Organizational Limited or Increased Higher Preparation of -100%


-Focused lack of top awareness on Education communication completion of
level support GM and Services and training communication
and identified top- plan for top and training
Uneven level
champion for level GAD level officials. plan
of appreciation
of GAD within GAD issues champions -
manifested Conduct of Communication
the
organization by low orientation and training
priority to sessions and plan adopted by
especially
implement briefings management
among top
GAD related -4 orientation
level officials
programs. sessions
conducted by
General the end of 2014
Employees Admin and
Inadequate Productivity Setting-up of
with young
support of employees Support Day Care
children and
services for affected due Services facility Day care and
lactating
employees to filial lactation room
mothers
with young obligations, Provision of fully functional
provided with
children and affecting lactation room by second
private, clean
breastfeeding promotion of with wash semester of
and well
mothers women to room, 2014
ventilated
(affecting higher refrigerator and
facility (for
productivity, positions or sofa set
childcare and
especially from
lactation)
participating
GAD Budget
(7)
The GAD budget is the cost of implementing
the GAD plan. For more realistic budgeting,
the cost of implementing each activity should
be estimated by object of expenditure.

For example, if the agency conducts one GST,


it should cost the board and lodging (if
training is live-in) or food for x number of
persons for x number of days, professional fee
for resource persons, supplies and materials,
travel expenses, communication costs for
coordinating the training, among others. It is
possible that certain activities, such as
nomination of women to third level positions,
GAD Budget
(7)

The GAD budget may be drawn from the


agencys (CO), and/or (PS) based on the
agencys approved general appropriations.

All agencies shall allocate at least five percent


(5%) of their annual budget appropriations to
support their respective GAD PPAs. This
allocation shall not act as a budget ceiling for
GAD PPAs but shall be utilized to influence the 95%
of the agencys budget.
Source of Budget
(8)

General Appropriations Act (GAA) of the agency;

Priority Development Assistance Fund (PDAF) of


legislators;
Complementation with LGUs and other government
offices;
Official Development Assistance (ODA);
Corporate Operating Budget (COB) and;
Partnership with private sector, NGOs, and CSOs,
among others.
Gender
Issue Cause GAD Result Releva GAD Output GAD
and/ or of the Statement/ nt Activity Performance Budget Source of
GAD Gender GAD Agenc (5) Indicator (7) Budget
Mandate Issue Objective/ y and Target
(1) (2) (3) MFO/P (6) (8)
AP
(4)

To Women Increase in Schola Provision of 988 Attributin GAA


increase lack the number rship scholarships Scholarships g 75% of
enrollm opportu of women and to women in provided to the Total
nities to who have Studen non- qualified
ent of pursue availed of t traditional female
Scholarsh
women higher scholarships Auxilia and male- students ip Budget
in non- educati from CHED; ry dominated who want to Allocation
tradition on due More women Service courses enroll in non-
al to would have s traditional
courses poverty the and male-
opportunity
With dominated
(MCW HGDG
to complete courses
Sec.16 rating of
tertiary
B.1.) education in 15 =
non- Gender
traditional # and types
Responsiv of courses
fields and e
pursue enrolled by
productive women

engagement
Responsible Unit/Office
(9)
This column specifies the unit or office tasked to
implement a particular GAD activity.

The responsible unit shall have a direct knowledge


or involvement in GAD PPAs and shall periodically
report the progress of implementing its assigned
tasks to the agencys GAD Focal Point System.
Guide in
Completing the
GAD
Accomplishment
Report Office of the
PhilippinePresident
Commission on Women
Preparation of
GAD Accomplishment
Report
Submitted together with GPB
Prescribed template for GAD AR
Agencies submit 2 copies of GAD ARs
to DBM

Office of the
PhilippinePresident
Commission on Women
ANNUAL GENDER AND DEVELOPMENT (GAD) ACCOMPLISHMENT REPORT
FY ____

Agency/Bureau/Office: ____________ Department (Central Agency)


_______________

Total GAA of Agency: _____________


Gender Issue Cause of GAD Result Relevant GAD Output Actual Total Actual Variance/
and/or GAD the Statement/ Agency Activity Performan Result Agenc Cost/E Remarks
Mandate Gender GAD MFO/ (5) ce (outputs y xpendi (10)
(1) Issue Objective/ PPA Indicator and Approv ture
(2) (3) (4) and outcome ed (9)
Target s) Budget
(6) (7) (8)

Client-focused

Organization-focused

TOTAL

Prepared by: Approved by: Date


Chairperson, GAD Focal Point Head of Agency Day/Mo/Year
Column 1: Gender Issue / GAD Mandate
This column lists down the gender issues and/or GAD
mandates identified in the previous years GAD Plan and
Budget (GPB).

Gender issues and GAD mandates and commitments that


were not previously identified in the GAD plan and budget
but were addressed or implemented by the agency shall
also be reflected.

Column 2: Cause of the Gender Issue


This column lists down the causes or reasons for the
identified gender issues in the previous years GPB.

Column 3: GAD Result Statement/GAD Objective


This column reflects the results/objectives that the agency
intended to achieve in relation to the GAD mandates and/ or
gender issues it committed to address in the previous years
GPB. Office of the
PhilippinePresident
Commission on Women
Column 4: Relevant Agency MFOs/PPAs
This column reflects the agency MFOs/PPAs relevant and
appropriate to the gender issues and GAD mandate identified
in Column 1 of the previous years GPB.

Column 5: GAD Activities


This column enumerates the activities or interventions that
were undertaken by the agency in response to the identified
gender issues, concerns and GAD mandates. GAD activities
that are not included in the endorsed GAD Plan and Budget but
were implemented by the agency shall also be reflected.

Column 6: Targets

This column indicates the targets identified in the previous GPB


which the agency committed to achieve within a specific
period.
Office of the
PhilippinePresident
Commission on Women
Column 7: Actual Results
This column reflects all the results/outputs of the GAD activities that
were conducted and or implemented. It shall provide a description of
the change that has occurred after implementing a particular GAD
activity. The agency must also indicate the accomplishment of
previously identified targets.

Column 8: Total Approved Agency Budget


This column indicates the actual agency budget. The figure may
differ from the amount identified in the PCW-endorsed GAD Plan and
Budget.

Column 9: Actual Cost or Expenditure


This column shows the actual cost or expenditure in implementing
the identified GAD activities of the previous GPB. To avoid double
counting and attribution, the agency shall provide a breakdown of the
expenditure if necessary.

Column 10: Variance/Remarks


This column shall indicate any deviation from the identified
results, activities, targets. The reasons for the deviation as well as
the factors that have facilitated or hindered the implementation of the
agency's PCW- endorsed GAD Plan and Budget, shall also be cited.
Office of the
PhilippinePresident
Commission on Women
Schedule to be observed in
GAD planning and
budgeting
September (2 for
years before budget NGAs
year):
PCW issues notification letters to all
line Departments

September-October:
Line departments or central agencies issue notification letters
to all their attached agencies, bureaus and regional offices;
agencies formulate their annual GAD plans and budgets

November:
Attached agencies, bureaus and regional
offices submit their annual GPBs and ARs Office of the
PhilippinePresident
Commission on Women
Schedule to be observed in
GAD planning and
budgeting for NGAs
November-December:
Central agencies with field and regional offices,
bureaus and attached agencies review all GPBs and GAD ARs

January (1 year before budget year):


Submission of reviewed GPBs and ARs to PCW.

January-February:
PCW reviews all submitted GPBs vis--vis GAD ARs.

March:
Central agencies submit revised GPBs to PCW for
approval and endorsement Office of the
PhilippinePresident
Commission on Women
Submission, review and
endorsement of Agency GAD
Plans
Regional offices and
of national Budgets
agencies will submit their GPBs
to their central office. In the case of SUCs, they will submit
their GAD PB to CHED RO for review and transmittal to
CHED CO
The central office reviews submissions, forwards these to
their mother agency for transmittal to, review and
endorsement of PCW
The agency GFPS reviews all submitted GPBs
PCW acknowledges GPBs within two (2) working days, and
reviews it within 15 days. Agencies are given 30 days to
revise and resubmit enhanced GPB
Agencies shall submit their PCW-endorsed GPB and AR to
DBM in accordance with the budget call
Office of the
PhilippinePresident
Commission on Women
Review and Consolidation of NGA
Annual GPB and GAD AR
Agency submits to DBM with
the rest of their budget
proposal
DBM (2)
PCW
Reviews and
Endorses (or returns
(1) if there are
Central office/
mother agency comments or questions)

Review and
consolidate Bureaus/Attached Agencies/
Central Office

Regional Office Regional Office Regional Office


Office of the
PhilippinePresident
Commission on Women
Review and Consolidation of NGA
Annual GPB and GAD AR

2 1

Agency submits to DBM Reviews and Endorses (or returns


with the rest of their if there are comments or questions)
budget proposal

Review and consolidate

Regional Office Regional Office Regional Office

SUC SUC SUC SUC SUC SUC SUC SUC


Expenses that CAN
and CANNOT be
charged/attributed
to the GAD Budget

Office of the
PhilippinePresident
Commission on Women
Expenses that CAN be
charged to the GAD budget
PAPs included in the PCW-endorsed GAD plan,
including relevant expenses such as supplies,
travel, food, board and lodging, professional fees
among others;
Capacity development on GAD;
Activities related to the establishment and
strengthening of enabling mechanisms that
support the GAD efforts of agencies (e.g. GAD
Focal Point System, VAW desks, among others);
Salaries of agency personnel assigned to plan,
implement and monitor GAD PAPs on a full-time
basis, following government rules in hiring and
Office of the
7 creating positions; PhilippinePresident
Commission on Women
Expenses that CAN be
charged to the GAD budget
Agencies may cost the time spent by GFPS members
and of agency personnel doing GAD -related work (e.g.
auditors doing audit of GAD funds) and charge this to
the GAD budget. Overtime work rendered in doing
GAD related PAPs may be compensated through a
compensatory time off (CTO), following government
accounting and auditing rules and regulations;
Salaries of police women and men assigned to
womens desks;
Agency programs to address womens practical and
strategic needs (e.g. daycare center, breastfeeding
rooms, crisis or counseling rooms for abused women);

Office of the
7 PhilippinePresident
Commission on Women
Expenses that CAN be
charged to the GAD budget
Consultations conducted by agencies to gather inputs
for and/or to disseminate the GAD plan and budget;

Payment of professional fees, honoraria and other


services for gender experts or gender specialists
engaged by agencies for GAD-related trainings and
activities; and

IEC activities (development, printing and


dissemination) that support the GAD PAPs and
objectives of the agency.

Office of the
7 PhilippinePresident
Commission on Women
Expenses that CANNOT be
charged to the GAD budget

PAPs that are not in the agencys PCW-endorsed GAD plan;

Personal services of women employees UNLESS they


are working full time or part time on GAD PAPs;
Honoraria for agency GAD Focal Point System
members or other employees working on their agency
GAD-programs;
Salaries of casual or emergency employees UNLESS
they are hired to assist in GAD related PAPs;

Office of the
7 PhilippinePresident
Commission on Women
Expenses that CANNOT be
charged to the GAD budget
Provision for contingency funds or "other services" of PAPs;
Car-pooling, gas masks for traffic/ environment enforcers, among
others;
The following expenses may NOT be charged to the GAD budget
UNLESS they are justified as clearly addressing a specific gender
issue:
Physical, mental and health fitness including purchase of
equipment and information dissemination materials;
Social, rest and recreation activities;
Religious activities and implementation of cultural projects;
and
Construction expenses
Purchase of supplies, materials, equipment and vehicles for the
general use of the agency.

Office of the
8 PhilippinePresident
Commission on Women
PCW shall endorse GPBs if:

They are part of the consolidated agency


GPBs
Additional information or comments are
responded and accepted within set time
frames
They are accompanied by GAD
accomplishment reports

DBM shall return to the submitting agency


GAD plans and budgets that do not have
PCWs endorsement.
Office of the
PhilippinePresident
Commission on Women
GAD Fund Audit

COA to issue guidelines on GAD funds audit


and to conduct actual audit of GAD funds

Office of the
PhilippinePresident
Commission on Women
PAR
T

Parameters
for GAD
8
Plan and Office of the
PhilippinePresident
Commission on Women
GUIDE IN
REVIEWING
GAD PLAN AND
BUDGET
Office of the
PhilippinePresident
Commission on Women
GENERAL GUIDELINES
GAD Plan and Budget Format
Did it follow the prescribed format in the PCW-
DBM-NEDA Joint Circular No. 2012-01:
Guidelines for the Preparation of Annual Gender
and Development (GAD) Plans and Budgets and
Accomplishment Reports to Implement the
Magna Carta of Women
Did it completely satisfy the elements (gender
issue/GAD Mandate, Cause of Gender Issue,
etc.) prescribed in the GPB template?

Rule: If the not, suggest that the prescribed GPB


template be followed.
Office of the
PhilippinePresident
Commission on Women
ANNUAL GENDER AND DEVELOPMENT (GAD) PLAN AND BUDGET
FY 20____
Agency/Bureau/Office:______________________ Department (Central
____ Agency):___________
Total GAA of
Agency:__________________________
Gender Cause GAD Relevan GAD Output GAD Source Respon
Issue of Result t Activit Performan Budget of sible
and/or Gender Statemen Agency y ce (7) Budget Unit (9)
GAD Issue t/GAD MFO/ (5) Indicators (8)
Mandate (2) Objective PAP and
(1) s (4) Targets
(3) (6)

TOTAL XXX
Office of the
8Prepared by:
Chairperson, GAD FP System
Approved by:
Head of Agency
Date: PhilippinePresident
Day/Month/year
Commission on Women
GENERAL GUIDELINES

Was the TOTAL GAD Budget


allocation reflected at the last page?
Was there an indicated Date of
Submission?
If it followed the format, was the GAD
Plan signed by the Head of the
Agency?
Office of the
PhilippinePresident
Commission on Women
GENERAL GUIDELINES
Content of the GAD Plan and
Budget
Conduct horizontal review to check
whether the elements are aligned.
When in doubt, probe before
agreeing/disagreeing to any of the
proposed item in the agency GAD plan
and budget.
Client-focused and Organization-focused
should be clustered separately. Office of the
PhilippinePresident
Commission on Women
GENERAL RULES IN
REVIEWING THE GPB
PLAN AND BUDGET

Office of the
PhilippinePresident
Commission on Women
Column 1: Gender Issue/ GAD
Mandate
The agency should prioritize client-focused gender
issues/GAD mandates relevant to their sector/mandate;
however if the agency is still new to/or is in the early
stages of gender-mainstreaming it may prioritize
organization-focused issues. e.g. absence of GAD Focal
Point System, lack of knowledge and skills of the
management and/or employees on GAD, GM and GPB
among others.

The reviewer should be knowledgeable of the mandate


of the agency to be able to check the relevance and
alignment of the gender issues/GAD mandates
identified by the agency. If these are not aligned with
the mandate of the agency, the reviewer should
recommend enhancement/identification of a relevant
gender issue/GAD mandate.
Office of the
PhilippinePresident
Commission on Women
Column 1: Gender Issue/ GAD
Mandate
In reviewing the gender issue/s or GAD
mandates, the reviewer may use as reference
the mandate of the agency, its sectoral
priorities, national/term plans e.g. PDP; OPIF
and other policies relevant to the agency.

The reviewer should probe whether the


identified gender issue/s were also based on
gender analysis. This will encourage agencies
to institutionalize gender analysis within the
agency.
Office of the
PhilippinePresident
Commission on Women
Column 1: Gender Issue/ GAD
Mandate
Check with previous GPBs and GAD ARs to
ensure that gender issue/s identified in the
previous GPBs have been responded to or to
check if the gender issue/s have always been
included in past and current GPBs. If so, the
reviewer should be able to probe the reason why
or recommend other gender issue/s or GAD
mandate he/she deems more pressing and what
the agency needs to prioritize.

GAD-related economic- and health issues are


NOT allowed as gender issues, UNLESS it is
within the sector and mandate of the agency
proposing them.
Office of the
PhilippinePresident
Commission on Women
Column 2: Cause/s of the
Gender Issue
It is important for the agency to establish the
cause/s of the issue to ensure that the GAD
activities/programs will directly address the
gender issues leading to its gradual or complete
elimination

The reviewer should use this item to probe the


gender issue/s. If the reviewer deems that the
cause/s of the gender issue is not aligned, then
she/he should probe further by calling the agency
or recommend the possible cause/s of the gender
issues that she/he deems relevant/related.

Office of the
PhilippinePresident
Commission on Women
Column 3: GAD Result
Statement/GAD Objective
The agency may also include a long-term objective
relevant to their mandate and gender issue/s of its
sector.

Check past GAD plans and accomplishment reports and


probe if GAD objective is repeated over time, if so, ask
agency why the repetition over time. The objective
maybe repeated over time if it cannot be realized within
the period of the GPB. If there is lack of progress in their
GAD efforts, recommend that the agency addresses
priority gender issues that have not been addressed or
GAD mandate and priority gender issues identified in
gender-related term plans.
Office of the
PhilippinePresident
Commission on Women
Column 4: Relevant Agency
MFO/PAP
The reviewer should use as reference
the mandate and OPIF of the agency.

The reviewer should be very familiar


with the OPIF of the agency to be able
to recommend or input in the
identification of the relevant MFO/PAP
that can be integrated with gender to
address the gender issues/implement
the GAD mandate.
Office of the
PhilippinePresident
Commission on Women
Column 5: GAD Activity
GAD activities must be related to the mandate of the
agency.

The agency may plan related GAD activities to achieve


the same objective over several planning periods until
the GAD objective or targeted result is achieved.

Establishment/operationalization of programs to address


womens practical and strategic needs (e.g. daycare
center, breastfeeding rooms) are acceptable GAD
activities, however, the reviewer should probe deeper
and assess if the agency employees really need it before
allowing such activity. The operationalization of such
must still follow government accounting and auditing
rules and regulations. Office of the
PhilippinePresident
Commission on Women
Column 6 : Output Indicators
and Targets
The targets and indicators should be
attainable within the implementation
period. The monitoring and
assessment the GPB will largely be
based on the indicators and targets.

The target is also the basis for the


allocation of the GAD budget.
Office of the
PhilippinePresident
Commission on Women
Column 7: GAD Budget

Check if the reflected budget was


broken down into specific budget items
especially very large budget allocation
It is possible that certain activities do
not have direct cost implications.
Budget of ODA-funded GAD activities
should be reflected.

Office of the
PhilippinePresident
Commission on Women
Column 8: Source of the
GAD Budget
This should indicate the source of
the budget for the activities e.g.
GAA, ODA, COB among others
Column 9: Responsible
Unit/Office
The reviewer must be familiar with
the offices and units within the
agency and its functions to be able
to verify the relevance of the
assigned office/unit in the Office of the

implementation of the GAD activity.


President
Philippine Commission on Women
Filters (FOR PROPOSED
LIVELIHOOD ACTIVITIES)
Budget CANNOT be used for the following
purposes:
Budget for individual purpose i.e. payment of
fees for livelihood training of individual staff ,
or livelihood training within the agency
Livelihood activity will benefit the organization/
agency e.g. agencys cooperative
Livelihood options for retiring employees

Office of the
PhilippinePresident
Commission on Women
Filters (FOR PROPOSED
HEALTH-RELATED
ACTIVITIES)
Budget will NOT be used for the following
purposes:
Cervical cancer vaccination,
mammography among others
provision of health cards
purchase of physical fitness equipment

Office of the
PhilippinePresident
Commission on Women
In Summary

Gender planning is not just


a technical process.
It is a political tool to push
government to address
gender issues and allocate
resources for it.

Office of the
1 PhilippinePresident
Commission on Women
In Summary

It is important for all


stakeholders to determine
and articulate their
ISSUES and CONCERNS.
Hence, there is a need for
inclusive and participatory
process in development
planning.
Office of the
1 PhilippinePresident
Commission on Women
SALAMAT PO!

Philippine Commission on Women


www.pcw.gov.ph

Office of the
PhilippinePresident
Commission on Women

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