Presented by: Radley D.

Reid
April 6, 2010
School Complex
Organization
Deals with :
- Human Resources
- Curriculum
- Communication
- Resources and Finance
- Discipline
- Record Keeping
- Guidance

School is partially autonomous

Types of Organizations in
Schools
Individuals, Groups, Committees, Teams, Classes
working together to produce a coordinated
organization.
Operates with a mixture of hierarchical and collegial,
skewed to collegial.
Continuum from:
Autocratic Paternalistic Consultative Democratic/
Collegial
(Tell) (Sell) (Involve) (Co-determined)
Organization affected by school size and school ethos/
culture.
Causes of negative ethos lack of communal
relationships, and impact of community
School as Teams within a
Team
Organizing in teams for work distribution,
management control, distribution of duties,
information gathering and processing.
Types of Teams: HODs, Grade Supervisors,
Grade Teachers, Form Teachers, etc
Working Together in Teams produces greater
output. Members believe they are relevant,
appropriate and necessary.
Leadership
More than Management
Involves forward planning, vision, foresight,
school development planning, communication,
student needs, general administration.
Curriculum leader, financial and resource
manager.
Leadership style very important.
Change Agent
All Teachers should be leaders and managers in
their own right.
Strategic and Critical
Management Points and
Curriculum :
Management Roles
- Broad and balanced
- Careful selection of subjects
- Appropriately Timed
- Teaching styles
- Student assessment
- Teacher placement.
- Classroom Management
- Relevant to Student Needs
Human Resource
Management
Teachers Recruitment, Training, Motivation,
Maintaining interest of students
Right Person influences effective teaching and
learning.
Structures must be in place to deal with
existence of vacancies to appointment
followed by induction, mentoring and
appraising.
Communication
Sharing of information written, spoken,
electronic.
Long, medium and short term.
Extensive in all schools
Two way process - must be sent, received and
acted upon.
Barriers to Communication
Record Keeping
Administrative
Teachers Records
Students Records
Personal Information
Registration
Finance and Resources
Teachers
Student Achievement homework/ classwork/
tests/ exams.
Record Keeping
Storage manual/ electronic
Must be valid, reliable, confidentiality
maintained.
Moving to electronic saves time, more
accurate, allows teachers more time for
planning, teaching and assessing.
Management of Resources
and Finances
Deployment of Limited Resources
Restriction Government, parents
contribution
Budgeting Appropriate distribution
Contributions
Fund Raising Care, if excessive, detriment to
teaching.
Financial Management Decision making,
management, and accountability.
Co curricular Activities
Expensive sports is expensive
Important for holistic development.
Supply- wide range of activities
Proper Supervision
Proper Planning
Effects Increased School Spirit and
Motivation
Discipline
Good Discipline advances learning.
Poor discipline crippling to learning.
Importance of Rules
Types of Rules
Effect of Society
Every Staff Member should be a
disciplinarian leading by example.
Chain of command in dealing with discipline.
Guidance
Career Guidance impartional, personalized
and systematic.
Helps in selection of subjects and choice of
future careers.
Psychological Guidance aids good discipline.

Good leadership offering breadth of vision and the ability
to motivate others
Characteristics of an effective
Appropriate delegation with involvement in policy-making
by staff other than the head
school
Clearly established and purposeful staffing structures
Well-qualified staff with the appropriate blend of
experience and expertise
Clear aims and associated objectives applied with care
and consistency
Effective communications and clear systems of record-
keeping and assessment
The means to identify and develop pupils particular
strengths, promoting high expectations by both teachers
and pupils.
Characteristics of an effective
school
A coherent curriculum which considers pupils
experience as a whole and demonstrates concern
for their development within society
A positive ethos: an orderly yet relaxed working
atmosphere
A suitable working environment
Skills of deploying and managing material
resources
Good relationships with parents, the local
community and sources of external support
The capacity to manage change, solve problems
and to develop organically
Organizational Structure
Having outlined the processes, conditions,
consideration, roles and issues involved in
effective school management, duties and
responsibilities can now be easily fitted into
the organizational chart which emphasizes the
team approach.
The structure is essentially for a large school
but can be easily modified for a small school.
It shows horizontal as well as vertical
relationships for effective management.
Suggested Organizational
Structure for Effective School
Management
Suggested Organizational
Structure for Effective School
Management
Suggested Organizational
Structure for Effective School
Management
Organizational Structure
Now fit the responsibilities and role as
determined in the body of the document under
each position in the organizational chart.
Position Responsibility/
Role/Duties/Function
1) Board

2) Principal

3) Vice
Principal

4) Grade
Sup.