Professional Documents
Culture Documents
What inventory is
Purpose of inventory
Steps to take inventory
summary
Objectives
At the end of the session participants
will be able to:
Illustrate inventory taking steps
Explain advantages of taking physical
inventory
Topic outline:
Inventory
Stock card and bin cards are used to track
the movement of stock (issues and
receipts) from and to the pharmacy store.
+
The total cost of stock received during the current quarter
-
the total cost of sales
=
should be balanced to the total cost of the stock at hand
obtained during physical inventory of the current quarter.
Inventory
Physical inventory is carried out every
quarter. (at end of September,
December, March and June of the
budget year)
The inventory should better be taken
on weekends whenever possible.
Inventory
Before inventory:
Members of the group doing the inventory are assigned
by the head of the health facility.(The pharmacy
accountant, who should always be part of the group)
the stock at the pharmacy store and dispensary should
be arranged in such a way to facilitate physical count
(i.e. grouped according to expiry dates, codes, cost,
etc).
medicines at store and dispensary should be registered
in their respective inventory forms
The group assigned to carry out the inventory
should:
make sure that all sections of the inventory forms
(that need to be filled before and during the
inventory) are properly completed, signed and
submitted to the concerned authorities of the health
facility.
The physical inventory group should identify
information in the inventory form to be filled:
Before inventory
During inventory
After inventory
in the store and dispensary
During inventories
Actual physical count should be carried
out in the presence of the responsible
persons in the respective locations (e.g.
store manager, dispensers, etc).
After inventories
The pharmacy accountant, who should
always be part of the group, has to
complete the section to be filled after the
inventory.
The authority of the health facility should
assign an internal auditor to verify all the
findings of the physical inventory.