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Asset Accounting

SAP FICO Training-Asset Accounting


Course Contents
Chapter 1 Organizational Structure
Chapter 2 Master Data
Chapter 3 Asset Transactions
Chapter 4 Periodic Processing
Chapter 5 Information System
Chapter 6 Legacy Data Transfer
Chapter 7 New Depreciation Calculation

SAP FICO Training-Asset Accounting 05/24/17


Course Overview
Course Overview

FI-AA FI

Organizational Master Data


Structure Balance
Asset Transactions Sheet

LegacyData
Transfer Periodic Processing

Information System
Asset History Sheet

SAP FICO Training-Asset Accounting 05/24/17


SAP AG 1999
Purpose, Benefits, and Key Process Steps
Purpose
The Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the
SAP system. In Financial Accounting, it serves as a subsidiary ledger to the General Ledger, providing
detailed information on transactions involving fixed assets.

Benefits
Entire lifetime of the asset from purchase order or the initial acquisition (possibly managed as an asset
under construction) through its retirement.
Calculate values for depreciation and interest
Depreciation forecast

Key Process Steps


Acquisition from purchase with vendor
Acquisition with automatic offsetting entry
Retirement with revenue
Asset Sale without customer
Post-Capitalization
Write-Ups
Assets Under Construction
Depreciation Posting Run
Posting Acquisition and Production Costs Values
Depreciation Simulation/Primary Cost Planning
Detailed Process Description
Acquisition from Purchase with Vendor
An external asset acquisition is a business transaction resulting from the
acquisition of an asset from a business partner. The acquisition can be posted
integrated with Accounts payable or without Accounts payable.
Acquisition with Automatic Offsetting Entry
The asset can be posted automatically against the clearing account fixed asset
acquisition.
Retirement with Revenue
An asset is sold, resulting in revenue. The sale is posted with a customer.
An asset is sold, resulting in revenue. The sale is posted against a clearing account.
An asset had to be scrapped, with no revenue.
Asset Sale without Customer
Asset Sale with partial retirement without customer
Detailed Process Description
Post-Capitalization
Post-capitalization represents subsequent corrections to the acquisition
and production costs (APC) of a fixed asset.
Write-Ups
A write-up is generally understood to be a subsequent change to the
valuation of an asset.
Assets Under Construction
Assets under construction (AuC) are a special form of tangible asset.
The AuC process includes a down payment, final invoice and the final
settlement.
Detailed Process Description

Depreciation Posting Run


The depreciation posting should be run periodically because the depreciation
accounts are not updated immediately.
The system creates posting documents for each depreciation area and account
group in accordance with the posting cycles specified in Customizing.
Posting Acquisition and Production Costs Values
In addition to the posting of depreciation (using the depreciation posting run),
the most important periodic processing you perform is the posting of changes
to asset balance sheet values. These changes consist of all postings that affect
the APC of the asset, including acquisitions, retirements, and so on.
Depreciation Simulation / Primary Cost Planning
You can also post the planned depreciation as planned costs to the cost centers
or internal orders to which the individual fixed assets are assigned.
Process Flow Diagram
Asset Accounting - Overview
Event

Asset Master
Data Needs to
Be Created

Asset Acquisition

Retirements

Intercompany Transfer
Asset Accountant

Asset Explorer Post - Capitalization


Periodic Processing

Write-up

Transfer of Reserves

Unplanned Depreciation

Assets under Construction

Information System
Process Flow Diagram
Asset Accounting Asset Acquisition
Event

162
Asset Acquired Overview
Asset Accountant

Acquisi-tion
with
Acquisition with
Accounts No Automatic
Payable Offsetting Entry

Yes

Acquisition
Integrated with
Accounts Payable
Accounting
Process Flow Diagram
Asset Accounting Retirements

Asset to Be 162
Event

Retired Overview

Retire-ment
with Retirement Due to
Revenue No Scrapping
Expected

Yes
Asset Accountant

Retire- Retirement with


ment with No Revenue without
Customer Customer

Yes

Retirement with
Revenue and
Customer
Process Flow Diagram
Asset Accounting Asset under Construction

Asset needs to be Down Payment 162


constructed without
Event

approved Overview
Investment Order
Asset Accountant

Create AUC
/ Asset for
final Post Closing Maintenance of
settlement Invoice Settlement Rules
(155.02)
Accounts Payable Accountant

Post Down Post Down Clear Down


Payment Request Payment Payment
Process Flow Diagram
Asset Accounting Periodic Processing

162
Event

Periodic
End Closing Overview

AUCSettle
-ment
(164)

Depreciation
AUCSettlement Run
Asset Accountant

List of
Post Acquisition Individual
Recalculate Depreciation and Production Postings for
Values Posting Run Cost Value Assets

Open and Close


Financial
Period Asset

Depreciation Year End


Simulation and Year Account Closing for
Primary Cost End No Reconciliation fixed Assets
Planning

Yes

Fiscal Year
Change for
Asset
Chapter 1 Organizational Structure

SAP FICO Training-Asset Accounting 05/24/17


Organizational
Organizational StructureStructure

Contents:
Client, company code, chart of depreciation,
chart of accounts
Cost accounting assignment
Asset class
Depreciation area

SAP FICO Training-Asset Accounting 05/24/17


Organizational Structure: Unit Objectives
Organizational Structure: Objectives

At the conclusion of this unit, you will be able to

define a chart of depreciation


assign a company code to a chart of
depreciation
describe how Asset Accounting is integrated
with Cost Accounting
organize the classification of assets

SAP FICO Training-Asset Accounting 05/24/17


Client Company Code
Client - Company Code

Client
Company Code 1000 Company Code 1001 ---
Balance s heet
sheet Balance sheet
sheet
Business area
2000 3000 --- 1000
Software
Assets
Intangible assets

Machines
Tangible fixed assets


Financial assets

Securities
Profit + loss statement Profit + loss statement
Expenses
Depreciation

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Chart of Accounts Chart of Depreciation
Chart of Accounts - Chart of Depreciation

Client
Chart of deprec
deprec.. Chart of Accounts
Country A
Book deprec.
Tax Depr.
Cost-acct.depr.
Group
...

Company code Company code Company code Company code


1000 2000 3000 ????
Chrt of acts. INT Chrt of acts. INT Chrt of acts. CAUS Chrt of acts. ????
Chart of depr. Chart of depr. Chart of depr. Chart of depr.
1DE 1GB 1US 1??

SAP AG 1999
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Depreciation
Depreciation Areas Areas

Asset xy in year 2000


Balance sheet vals Depreciation Net book value

Book
100 000 40 000 60 000
deprec.

Tax-
100 000 40 000 60 000
depr.

Cost acct. 100 000 10 000 90 000


depr.

Parallel
100 000 10 000 90 000
deprec.

FICO
SAP SAP AG 1999
Training-Asset Accounting 05/24/17
Asset Accounting Company Code
Asset Accounting Company Code

Chart of depreciation Chart of Accounts

Financial Accounting
Company Code

+
Data for Asset Accounting
=
Asset Accounting
Company Code

SAP FICO
SAP Training-Asset Accounting
AG 1999 05/24/17
Cost Accounting Assignment
Cost Accounting Assignment

Controlling area
1000
Client
Company
Code 1000
Asset Company
Code 1001
Cost center ...
... Vehicles
Order Cost center
Vehicles
Actual
Book deprec.
Tax depr. Depreciation
Order
Cost-acct.dep.
Actual

SAP FICO Training-Asset Accounting 05/24/17


SAP AG 1999
Client Asset Class
Client - Asset Class

Asset Asset
Asset Class
Class

Fixtures and fittings


Control data
Buildings Default values

Vehicles

Chart of depr.
depr. Chart of depr.
depr. Chart of depr.
depr.
1DE 1US 1??
Book depr. Book depr. Book depr.
Tax depr. Tax depr.
Cost-acc.dep. AMT
... ... ...
AMT: Alternative Minimum Tax
SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Asset Class and Asset Master Record
Asset Class and Asset Master Record

Asset 001111

1000
Class: 000000-099999
A sset A ccoun tin g

1000 Buildings
000000-099999
S
100000-199999

Asset 200003
2000 Machines
200000-299999
2000
Fixtures and fittings 200000-299999
3000
300000-399999

4000 Assets under construction


400000-499999

5000 Low value assets


500000-599999

...
600000-699999

SAP AG 1999

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The Chart of Depreciation
The Chart of Depreciation

Chart of
Accounts

Chart of depreciation
Depreciation
Depreciation Book
Book
area
area 01
01 deprec.
deprec..
deprec

Depreciation
Depreciation Tax
Tax
area
area 02
02 deprec.
deprec..
deprec
FI
Depreciation
Depreciation Special
Special
area
area 03
03 reserves
reserves +
Data for AA
Depreciation Cost-
Cost-acc.
acc.
Cost-acc.
area 20
20 deprec.
deprec. =
Depreciation Group K
K FI - AA
area 30
30 deprec.
deprec.

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Depreciation Areas
Depreciation Areas

Chart of depreciation Chart of depreciation


1DE 1US

Depreciation areas Depreciation areas


01 Book depreciation 01 Book depreciation
02 Special tax depreciation APC 10 Federal tax ACRS/MACRS
03 Special depreciation reserve 11 Alternative Minimum Tax
10 Valuation of net assets 12 Adjusted Current Earnings
15 Balance sheet for tax purposes 13 Corporate Earnings & Profits
20 Cost-accounting depreciation 20 Insurance
30 Consolidated balance sheet (local curr.) 30 Consolidated balance sheet (local currency)
31 Consolidated balance sheet (group curr.) 31 Consolidated balance sheet (group currency)
32 Book depreciation in group currency 32 Book depreciation (group currency)
41 Investment support (reducing APC) 40 State modified ACRS
51 Investment support as a reserve

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Organizational Structure: Summary
Organizational Structure: Summary
The organizational structures of Asset Accounting have been
presented in this unit.
The chart of depreciation:
The chart of depreciation contains the necessary depreciation
areas for different types of valuation. Every company code is
assigned to exactly one chart of depreciation.
The depreciation area:
The depreciation area shows the valuation of assets for a
given purpose (such as, book or tax depreciation, or
depreciation for cost accounting).
The asset class is the means of structuring the asset portfolio
according to different legal and business requirements.

SAP FICO Training-Asset Accounting 05/24/17


Chapter 2 Master Data

SAP FICO Training-Asset Accounting 05/24/17


Master Data
Master Data
Contents:
Posting Values to General Ledger
Functions of the Asset Class
Screen Layout
Account Allocation
Number assignment
Special types of assets
Master Records
Create master record
Time-dependent data
Changing and displaying asset master record
Asset sub-number

SAP FICO Training-Asset


SAP AG 1999 Accounting 05/24/17
Master Data: Unit Objectives
Master Data: Unit Objectives

At the conclusion of this unit, you will be able to


Define posting of values to the general ledger
Structure your assets by creating asset classes
Create and change master data in Asset Accounting

SAP FICO Training-Asset Accounting 05/24/17


Depreciation Areas
Depreciation Areas and and
the Balance Balance Sheet
Sheet

FI Financial Financial
FI-AA
Statement Statements
Version for Taxes
Depreciation General Ledger
Area

Report for
Internal
Management

FI-AA
Reports

SAP FICO
SAP AG 1999
Training-Asset Accounting 05/24/17
Define Posting
Define Posting To
To General General Ledger
Ledger

Depreciation Values Periodic No Values/


Area Online Periodic Depreciation Depr. Posted

Book Depr. X X

Cost-Acct.
X
Depr.

Your Own
Depr. Area X X

Area zz X

Periodic Depreciation FI-AA


Report Asset Posting Run
Postings Info System
SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Functions of the Asset Class
Functions of the Asset Class

Chart of Client
Chart of
Depreciation Asset Class Accounts
Master Data
Account Determination
Number Range

Screen Layout Rule

Depreciation Area
Depreciation Terms

Create
Asset Asset Master Record

SAP AG 1999

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Asset Class:
Asset Class: Account
Account Allocation Allocation
FI
FI-
AA Ch. of Accounts INT
Post APC
Chart of Accounts Values Balance Sheet
Ch.
Ch. of Deprec.
Deprec.
Asset Class XXX1
1000 1000
Asset Class XXX1

Account Determ. XXX1


Depreciation
01 Book dep
dep.. 100
10 Tax dep
dep.. Deprec.
Run
P+L
Depreciation Expense
Create Asset
100 100
01 Book dep
dep..
10 Tax dep
dep..
SAP AG 1999

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Assigning G/L Accounts
Assigning G/L Accounts

Chart of Depreciation

Acct. Assignment Account Chart of Accounts


Account Determination
Acquisition
APC 021000 Depreciation Area
Clearing Account 199990
Retirement
Clrg. Asset Retirement 825000
Gain on Sale 250000
Loss on Sale 200000
...

Revaluation
... ...

Cost portions not capitalized


... ...

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Number Range Intervals
Number Range Intervals

Company Code No. Range Number from ... to ... External?

1000 02 2000 2999

03 3000 3999

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Screen Layout of Asset Master Data
Screen Layout of Asset Master Data
Field
Asset Groups Screen Layout Maintenance Levels Copy
Fork Lift
Req. Opt. Sup. Dis- Class Main no. Sub-no.
play

1 x (X) x x x

2 x x

3 x (X) x x
Asset Class
Vehicles

:
Asset Master Record
Screen Layout
3000 1 Description ?
2 Inventory Number
3 Cost Center ?

SAP AG 1999
SAP FICO Training-Asset Accounting 05/24/17
Screen Layout for Valuation Data
Screen Layout for Valuation Data
Asset Class

Chart of Dep. ABCD per Country's Legislation Screen Layout


Dep. Area Deact. Dep. Use. life Index Layout
Maintenance
01 Book Depr. LINR 2000 Levels
02 ... SNFG 2000
Copy Rules

Uniform control
of valuation

Master Record
Dep. Area Dep. Use. life
01 Book Depr. LINR 5
02 ... SNFG 5

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Implementation Guide: Lean Implementation
Implementation Guide: Lean Implementation

Organizational Special Asset Data Preparing for


Structures Valuation Transfer Production
Startup

FI-AA

SAP AG 1999
SAP FICO Training-Asset Accounting 05/24/17
Generate Asset Classes from G/L - Accounts
Generate Asset Classes from G/L-Accounts

Chart of Depreciation Chart of Accounts

Generate Asset Classes

Account Selection
Account Determination
Number Range Intervals
Screen Layout of Asset Master Data
Asset Classes

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Protection of Existing Objects
Protection of Existing Objects
Example:
Example: Asset
Asset Class
Class

Company code Generate only


Yes Warning asset classes that were
live?
not yet generated
No

Assets No Warning Delete existing asset class,


exist? generate new asset class

Yes
Delete existing asset class,
generate new asset class
Values
exist? No Warning or

Yes
Only add new asset class

Only add new asset class


SAP AG 1999

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Asset Classes: Additional Functions
Asset Classes: Additional Functions

Specify required entries for Copy asset classes


asset master data from reference

Asset
Class Enter default values
in asset classes
Master data
User-defined d ata
data
Define allowed entries Depreciation data
for user fields

Asset
Fork Lift

SAP AG 1999

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Special Asset Class: Asset under Construction
Special Asset Class: Asset under Construction

Class: Asset u. Const.


AuC for summary settlement
AuC Status Line item settlement
Investment measure

Depreciation Depreciation
Areas Key
Depreciation is not calculated in
Book Depr. 0000
depreciation areas intended for the
Tax Depr. 0000
balance sheet
Cost-Acct.. LINA

Negative values allowed


SAP AG 1999

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Special Asset Class: Low Value Assets
Special Asset Class: Low Value Assets

Asset Class Depreciation Area

Individual Check
Exactly 1 asset per master record
or
Quantity Check
Any number of assets per master record

When posting: Check against


the allowed maximum amount

SAP FICO Training-Asset Accounting 05/24/17


SAP AG 1999
Create Master Record
Create Master Record

Create
Asset

Using asset class Using a reference

Adopting the default 'Copying' an


values from the asset class existing asset

SAP AG 1999
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Create Multiple Similar Asset Records
Create Multiple Similar Asset Records

Asset # 1
Personal
1 Asset class computer
Company code
2 Number of similar assets: 3 Asset # 2 Personal
computer
Create
3 Fixed Asset # 3
Personal Personal
asset computer
computer

Maintain entries

Different The Same

Description Plant
Inventory number ...
Cost center ...
...

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Time-Dependent Data
Time-Dependent Data
ASSET MASTER RECORD
- Time-Dependent Data -
New Interval

Enter start date of new


01 interval: MMDDYYYY

Cost Center A from 01/12/YY to 08/27/YY


Cost Center B from 08/28/YY to 11/30/YY
Cost Center C from 12/01/YY to 03/14/YY
. . . . .
. . . . .
. . . . .

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Depreciation Area XX in the Asset / Asset Class
Depreciation Area XX in the Asset/Asset Class

Depreciation Key What kind of depreciation?

Useful Life For how long?


Years

01
Ordinary Depr. Start When does the useful life begin?

When do you want to change from


Changeover Year declining- balance to straight-line
depreciation?
Do you want to calculate annually
Index increasing replacement values?
How much depreciation should be
Variable Dep. Amount weighted by the shift factor when
you use shifts?
Do want to end depreciation when
Scrap Value this scrap value is reached?

SAP AG 1999
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Changing Assets
Changing Assets

Change Asset Display Asset


Environment
Asset
Change Documents for Asset
Cost Center X
On asset On field

List of List of
changed fields changes per field

Field 1 Change 1
Change n
Document for
this field change

Document #
User Complete Document for
change document this change
Changed fields
Old/new contents (all fields)

SAP
SAPFICO Training-Asset Accounting
AG 1999 05/24/17
Asset Sub-Number

Asset Sub-Number
Asset Number 1000 0

Description: Personal computer

Sub-number Sub-number
1 2

Keyboard Monitor

SAP FICO Training-Asset Accounting 05/24/17


Master Data: Unit Summary
Master Data: Unit Summary
Master data is explained in this unit.

Asset Class:
In each asset class, you define control parameters and default
values for depreciation calculation and for other master data.
Fixed Asset:
A fixed asset is an object belonging to the enterprise which can be
identified for the balance sheet and which is used in the enterprise's
long-term business activities.
Sub-Number:
A complex fixed asset can be represented in the system using
several master records, that is, sub-numbers.

SAP FICO Training-Asset Accounting 05/24/17


Chapter 3 Asset Transactions

SAP FICO Training-Asset Accounting 05/24/17


Asset Transactions
Asset Transactions

Contents:
Asset Accounting as Subsidiary Ledger
Integrated Asset Acquisitions
Asset Acquisiton and Values in Master Record
Account Assignment
Document Types and Number Ranges
Transaction Types
Asset Acquisition without MM Integration
Asset Acquisition with MM Integration
Asset Retirement
Intercompany Asset Transfer
Capitalization of Assets under Construction
Current-Value Depreciation

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Asset Transactions: Unit Objectives

Asset Transactions: Unit Objectives


At the conclusion of this unit, you will be able to
Enter and change posting transactions in Asset
Accounting
Identify different value displays and reports for
different purposes
Define the control parameters for posting activities

SAP FICO Training-Asset Accounting 05/24/17


Asset Accounting as Subsidiary Ledger

Asset Accounting as Subsidiary Ledger


Material Customer

G/L Accounts
General Ledger
Vendor
Fixed Assets Payables

1000 1000
Asset Vendor
Machine Press

1000 1000

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SAP AG 1999
Asset Acquisition - Integration
Asset Acquisition - Integration

Assets Accounts Payable


Asset transaction integrated
Asset Vendor with Accounts Receivable or
100 100 Accounts Payable

Assets General Ledger

Asset Clrg Acct Asset transaction posted


using clearing account (not
100 100
integrated)

Assets Accounts Payable

Asset Vendor Asset transaction posted


MM
100 100 from Materials Management
(MM)

SAP
SAP FICO AG 1999
Training-Asset Accounting 05/24/17
Asset Acquisition: Integration with FI-AP
Asset Acquisition: Integration with FI-AP

Invoice Item 1
Document data (doc.date, doc.type, ...)
PK: 31 Account: Vendor
Fork Lift
Amount
Tax indicator
Conditions of payment

Item 2
PK: 70 Account: Asset
TTY: 100
Repeat amount: * Asset value date

Simulate document Asset


Fork Lift
Post

Legend:
PK: Posting key TTY: Transaction type
SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Integrated Asset Acquisition: G/L Accounts
Integrated Asset Acquisition: G/L Accounts

Simplified Example:
Posting w/out discount and w/out tax on 09/01/YYYY

Posting key Account Amt. Trans.type Ast. val. date

31 Vendor 1000 ---


70 Asset 1000 100 09/01/YY

ASSET
ASSET VENDOR
Subsidiary Ledger 1000
1000

Fixed Assets Payables


Automatic posting to
general ledger 1000 1000

SAP AG 1999

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Asset Explorer
Asset Explorer

Asset Explorer Additonal Functions:

CoCd: 1000
Jump to (old) value
Jump to master record
Asset: 3367-0 display
Fiscal year: 1999 Print and export
Overview tree
allows navigation functions
Planned and posted values at fiscal
between
year start and end, including:
including: Use of tab pages
depreciation areas
- APC
- Ordinary depreciation Transparent
- Unplanned depreciation depreciation calculation
- Write-ups
Write-ups and detailed display of
- Replacement value depreciation key
- Net book value
Jump to FI document

Transactions (asset
(asset document)
document)
and depreciation for fiscal year in
configurable display

SAP AG 1999
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Asset Acquisition => Changes to Master Data
Asset Acquisition => Changes to Master Data

Asset Document

Asset value date: 09/02/200x


Posted amount: 10,000
Transaction type: 100

Asset Master
Master Record 300002-0
Posting Information:
Capitalization on 09/02/200x
Initial acquisition on 09/02/200x
Acquisition year 200x 009
Valuation:
Dep. Area Ord. Dep. Start Date
01 07/01/200x
02 07/01/200x
20 09/01/200x

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SAP FICO Training-Asset Accounting 05/24/17


Asset Acquisition - Value Fields
Asset Acquisition Value Fields
Master Record
Asset value date:
09/02/200x Deprec. Deprec. Useful
Purchase price: Area Key Life Dep. Start
10,000
01 LINR 10 07/01/200x
: (str.-line, half yr rule)
:
20 LINA 10 09/01/200x
(str.-line, pro rata)

Depreciation Base value 10,000; useful life = 10 years


Calculation Annual depreciation = 10,000 / depreciation periods

Asset Explorer

Depreciation area Deprec. Start Planned Deprec.


01 07/01/200x 6/12 = 500
20 09/01/200x 4/12 = 333

SAP FICO Training-Asset Accounting 05/24/17


SAP AG 1999
FIFI Document
Document Number
Number
System assigns
FI document no:
0152003284 What
Why???? transaction
type is used for
posting?

Which number range


is entered there?

Company Code: 1000

Interval number: 01
Maintain Year: 9999
intervals From number: 0100000000
To number: 0199999999
Current number at: 0152003284
external

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Document Type: Gross or Net
Document Type: Gross or Net

1. Net Asset invoice


Document Type : AN
Acct. type : A,K,M,S
Procedure : Gross amount
./. Minus input tax
./. Minus discount
Capitalized amount

2. Gross : Asset invoice


Document Type : AA
Acct. type : A,D,K,M,S
Procedure : Gross amount
./. Minus input tax
Capitalized amount
Is discount deducted at time of payment?
SAPF181 reverses the discount on the asset!

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Transaction Type
Transaction Type

Post to Asset
Asset History Sheet
Invoice

Starting Acquisit Retirem Transfer Closing


balance ion ent . ... balance
. ...
...
Transaction Type
###

Account Assignment Transfer/ Retirement


Transfer/Retirement
Debit/credit Retirement with
indicator revenue?
Activate/deactivate Repay investment
master record? support?
Monitor budget? Alternative TTY for
retirement in
acquisition year

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Transaction Type Groups
Transaction Type Groups

Transaction Types
100 110 210 200 260 34x 3xx
Acquisition Acquisition in- Retirement Retirement ... Transfer from Transfer
purchase house sale scrapping asset u. affiliated
production construction company

10 20 30

1#
Transaction Type Groups
10 Acquisition 2x Retirement 3x Transfer ...

Reporting
RABEWG01
RAZUGA01
RAABGA01
RAUMBU01

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Acquisition: Posting To A Clearing Account
Acquisition: Posting To A Clearing Account

1 Accounts Payable

CLEARING ACCOUNT VENDOR

1 1000 2 1000 1 1000

2 Asset Accounting

Fork Lift

2 1000

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SAP FICO Training-Asset Accounting 05/24/17


Asset Acquisition
Asset Acquisition With MM Integration
With MM Integration

Purchase Requisition Create Master Record

Fork Lift
Purchase Order
required
Goods Receipt
valuated? non-valuated?

or
Goods Receipt

Invoice Receipt

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SAP FICO Training-Asset Accounting 05/24/17


Asset Retirement
Asset Retirement

- Acquis. date 01/01/YYYY- 1, APC 6000


- Complete retirement of APC on 03/15/YYYY
- Revenue 4000 + 400 sales tax

Posting:
Document date 03/15/YYYY
Posting date 01/15/YYYY
PKey 01 Account: Customer
Asset............... ASSET NO.
Customer Line Sub-number...
Transaction type.. 210
Amount 4400 Asset value date... 03/15/YYYY
Calculate tax Tax indicator
Amount........
PKey 50 Account:Revenue clearing-asset sale Percentage rate...... 100%
Quantity...............
Revenue Line
Amount * Tax indicator

Asset Retirement
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Retirement: G/L Accounts
Retirement: G/L Accounts

Retirement: - Acquis. date 01/01/YYYY - 1, APC = 6000


- Complete retirement of APC on 03/15/YYYY
- Revenue 4000 + 400 sales tax

A/R posting P+L or FinStmt Notes

Revenue
Customer Asset Retirmt Tax
4400 4000 400

Assets posting
P+L
Clearing of
Asset Asset Retirmt Loss
1 6000 6000 2 4 4000 1300
3 700

1 APC 3 Proportional value adjustment


2 Amount retired 4 Clearing of retirement

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SAP FICO Training-Asset Accounting 05/24/17


Retirement: Calculating Gain/Loss
Retirement: Calculating Gain/Loss

Master Record:
Record:
Book Depr.
Depr. Area

Depreciation key LINR APC on 01/01/YYYY-1 6000


Straight-line from remaining
life to book value zero straight-line depr. from APC 600
Useful life: 10 years Net book value on 12/31/YYYY-1 5400
Period control method:
Pro rata to mid-period at
period start date Net book value on 01/01/YYYY 5400
- Deprec. for Jan. & Feb. 100
= Net book value on 03/01/YYYY 5300

Sale on 03/15/YYYY 4000

Loss 1300

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SAP AG 1999
Mass Retirement
Mass Retirement

List of assets to be retired Entries for


(such as,
as, asset list,
list, master data list...)
list...) Mass Retirement

Create worklist Posting date


Document date
Transaction type
Asset Asset value date
1
Revenue distribution
Short text:
Asset text: Retirement 2 proportional to APC
Plant 0001 prop. to net book value
user-defined
Task: Revenue amount (sale price)
Retmt. w/ revenue

Option to release or
Predefined tasks for asset retirement:
retirement: process the work list
Retirement without revenue
Retirement with revenue

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Assets under Construction
Assets under Construction

Down Payments Acquisition

Special Investment
Depreciation Support Measures

Automatic handling of special


depreciation and investment support

Asset History Sheet


Completed Assets
Acquis. Retmt. Transfers
Asset 3 AuC
Buildings
Asset 2

Asset 1

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Assets under Construction: Line Item Settlement
Assets under Construction: Line Item Settlement

Supplier Invoice Office


100% building
Stock material Engineers, Inc.
Internal activity Steel girders 1
Order Excavation 70%
Assets
Invoice Heating
20%
Constructo
Constructo,, Inc
Inc.. system
AuC Beams
Construction
Invoice 2 10% Lighting
Electro
Electro,, Ltd
Ltd..
Copper cable
80%

Installation 3 10% Cost center Expense

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Current-Value Depreciation
Current-Value Depreciation

Example ((prior-year
prior-year acquisitions ):
acquisitions):
Transaction type 640

Choose depreciation area


x 01 Book depreciation
x 02 Special tax deprec.
x 30 Group USD
x 31 Group DEM

Hard currency amt 1000


Asset value date MMDDYYY
Offsetting account

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SAP FICO Training-Asset Accounting 05/24/17
et Transactions: Unit Summary

Asset Transactions: Summary


Asset transactions are presented in this unit.

Various posting transactions:


During the life of a fixed asset, there are a number of
changes that affect the values of the asset.
The FI-AA component distinguishes among a wide
range of business transactions.eTransaction types
make it possible to handle all of the necessary postings
appropriately. Integration with the department in which
the transaction originates: The following departments
can post asset acquisitions:
Asset Accounting (FI-AA) itself, Accounts Payable,
Financial Accounting, Invoice/Goods Receipt Verification (MM),
Warehouse (MM), and Order/Project Settlement (IM/PS/CO).
An asset retirement can be posted in Accounts Receivable,
for example, or in Asset Accounting. Transactions on
a fixed asset are recorded in FI-AA on a line item basis.

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Chapter 4 Periodic Processing

SAP FICO Training-Asset Accounting 05/24/17


Periodic Processing

SAP FICO Training-Asset Accounting 05/24/17


Periodic Processing:
Periodic Processing: Unit Objectives Unit Objectives

At the conclusion of this unit, you will be able to

assign specifications to depreciation areas


describe how depreciation terms are used in
different depreciation areas
control the calculation of depreciation
carry out the most important periodic
processing tasks
analyze depreciation values
initiate the depreciation posting run
explain the tasks of the fiscal year change
program and the year-end closing program

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Periodic Processing
Periodic Processing - Overview - Overview
Primary cost Depreciation posting run Posting asset values
planning Depreciation area XY: Example
Periodic posting of asset values
Asset balance Account
10000 10000
CO

Cost center Order


Fiscal year change/
Year-end closing
PLAN ACTUAL
Investment
support 31
Fiscal year change

Year-end closing

Periodic
Inflation processing 31
management Fiscal year change

SAP AG 1999

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Valuation
Valuation

Depreciation areas
Management of values Balance Sheet Values
Rules for valuation Revaluation / indexing APC
Replacement
in the
values
chart of depreciation Functions ("real" or "derived" )
Depreciation

1US Dependent on other depreciation areas

01
Values 30 31
1DE Depreciation
Book deprec. Group USD Group UNI
terms
1xx

Monthly?
Doc. type?
Control of depreciation posting
Definition of depreciation keys

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Depreciation
Depreciation

Reasons for depreciation:




Years

Ordinary
Ordinary
depreciation
Special
Special
depreciation
Unplanned
Unplanned
depreciation

Determine depreciation areas


Assign G/L-accounts
Define unit-of-production depreciation

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Depreciation Calculation
Depreciation Calculation Methods Methods
Basic method Declining-balance method Max. amount method
Factor for calculating
Depreciation type deprec. percentage rate
Depreciation only
Dep. Calc. method Upper limit/ lower limit
up to a certain
Treatment of end for depreciation
level
of depreciation percentage rate

Multilevel method Period control method

Period control for


Validity period
Acquisitions
Base value
Retirements
Depreciation
Transfers
percentage rate
Post-capitalization/
subsequent acquis.

Depreciation key
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Calculating Depreciation Values

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Example: Valuation for Book Depreciation
Example: Valuation for Book Depreciation

Depreciation area 01 Book depr.

Depreciation key LINR


Straight-
Straight -line from remaining
Straight-line
life to book value zero Book depreciation value

APC 10000 Year Depreciation J Net book valueh


Useful life 10 years 1 1000- 9000
Ordinary deprec.
deprec. start 01/01/YYYY 2 1000- 8000
Base value Net book value 3 1000- 7000
4 1000- 6000
Value / useful
useful life = depreciation 5 1000- 5000
6 1000- 4000
7 1000- 3000
8 1000- 2000
9 1000- 1000
10 1000- 0

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Example: Cost Accounting Depreciation Area
Example: Cost Accounting Depreciation Area

Depreciation area 20 Cost accounting


Depreciation Key LINA
Straight-
Straight-line from replacement value,
value, also below zero,
zero,
indexing of APC (3 %) and calculation of imputed
interest (10 %) Values
Negative net book value allowed Year Rep. Val. Dep. NBV Interest
Useful life:
life: 10 years
Normal dep.
dep. start:
start: 02/01/YYYY 1 10000 917 9083 458
2 10300 1030 8353 500
3 10609 1061 7601 500
4 10927 1093 6826 500
5 11255 1126 6028 500
6 11593 1160 5206 500
7 11941 1195 4359 500
8 12299 1230 3487 500
9 12668 1267 2589 500
10 13048 1305 1664 500
11 13439 1232 823 500
12 ...

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Imputed Interest
Imputed Interest

10 %
.....
Interest calculation:
Calculation methods:
- Basic method: Interest
Asset percentage explicit; depr.
after (useful) life end
Vehicles
- Periods: 01/01/02/02
- Levels: 10 %;
Cost center
Base value: Half APC

Order Cost center

Vehicles
Depreciation
Cost-Acc dep. Actual Plan
Dep. key LINA
Dep. type: Normal Imputed
Imputed Interest
dep. and interest: or
Order

Actual Plan

SAP AG 1999

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Replacement Values: Index
Replacement Values: Index

Index class
Specify intervals/
intervals/acct
1 Replacement values assignment rules
Assets
20 Cost-acc. depreciation areas
Index figure by fiscal year
(Age)
Revaluation of
Historical or normal index
APC
Index series Accumulated depr.
Index 00001
Class 1
Simulation 103 % Asset mast. rec.
Master data
Index figures Depreciation area
Depreciation terms
Index 00001 20 cost-acc. LINA 10 00001
YYYY 110.0 % :
YYYY 120.0 %

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Calculating Replacement Value
Calculating Replacement Value

Index (curr
(curr.. year)
year) 130
APC
* Index (aquis. year) = 15000
* 100
= 19500
historical
Index (curr. year) 130 "normal"
Rep. value
* Index (prev. year) = 17450
* 120
= 18909

Acquisition 5000
10000

20000

Year Index

Acquis.
year 100 10000
Year -2 110
Year -1 120

Curr. year 130


0
YEAR -3 YEAR -2 YEAR - 1 curr. YEAR
Replacement values
at end of fiscal year
SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Depreciation Posting Program
Depreciation Posting Program

DEPRECIATION POSTING PROG.


FI
Ordinary
depreciation Accounts

Special
depreciation
FI - AA
Individual assets
Manually
planned
deprecia-
deprecia-
tion

CO
Cost center Order
Periodic
revaluation
Cost element
Interest
10 %
Index

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Depreciation Posting: Integration With G/L
Depreciation Posting: Integration With G/L

Execute
depreciation run

+ Process
batch input
session

Define posting rules


Assign document type / no. range

Define G/L-accounts for depreciation


Check
consistency
Post values of depreciation area to G/L? FI-AA: FI

SAP AG 1999
SAP FICO Training-Asset Accounting 05/24/17
Settings for Posting to General Ledger
Settings for Posting to General Ledger

Depreciation Balance Sheet Vals Periodic Add. acct. No values/


Area Online Periodically Depreciation assignmt. depr. posted

Book depr. X X

X X
Cost-Acct. Cost center
depr.
Order
Customer-
defined X X
area

Area zz X

Report Periodic FI - AA
asset Depreciation
postings run Info System

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Depreciation Posting for Acquisitions During Year
Depreciation Posting for Acquisitions During Year

Depreciation posting cycle: Monthly


Acquisition on 05/01/YYYY: 6000
Planned useful life: 5 years
Full year depreciation
(Half-year rule): 1200

Depreciation posted
500
Aquisition on 01/01/YYYY
400
Smoothing
300
Catch-up method

200

100

0
2 4 6 8 10 12 Month

SAP AG 1999

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Fiscal Year Change
Fiscal Year Change

31
31

Fiscal Year Change Year-end closing Fiscal Year Change

Fiscal Year Change: asset values

Year 1 At start of year Year 2


10000 10000 0
10000 Periodic processing 10000 10000
1000 - Fiscal year change 1000 - 1000 -
9000 9000 8000

SAP AG 1999

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Year-End Closing
Year-End Closing

Asset History Sheet


Depr.
.
lists

Adjustment posting
OK?
OK? No
Yes (Mass)
Mass) changes
Depreciation posting

Bal P+L Dep.


Dep. simulation

OK?
OK? No
Yes
Year-end closing program
Depreciation fully posted?
APC values posted periodically?
Any errors for any assets?

OK?
OK? No
Yes
Archiving

SAP AG 1999

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Periodic Processing:
Periodic Processing: Summary Summary
In this unit asset valuation and periodic processing were
presented.
You can use a separate depreciation area in your asset for each
of your calculation needs. This contains:
- Different kinds of depreciation (ordinary depreciation, special
depreciation)
- Depreciation terms (depreciation method, useful life).
- Base values for depreciation calculation (APC, replacement
value).
Depreciation posting:
Along with depreciation calculation, depreciation posting to the
appropriate general ledger accounts is one of the main tasks of
integrated Asset Accounting. Depreciation is posted using the
report RABUCH00.
Year-end closing:
Year-end closing closes the fiscal year in Asset Accounting. The
year is then blocked for postings and the recalculation of
depreciation.

SAP FICO Training-Asset Accounting 05/24/17


SAP AG 1999
Chapter 5 Information System

SAP FICO Training-Asset Accounting 05/24/17


Information System
Information System
Contents:

Report Selection
Asset Value Display
Asset Simulation
Simulation Versions
Sort Criteria
Asset History Sheet

SAP FICO Training-Asset Accounting 05/24/17


Information System: Unit Objectives

SAP FICO Training-Asset Accounting 05/24/17


Report Selection
Report Selection

Balance sheet explanations Cost accounting

Fixed Assets Explanations for P&L


Depreciation forecast
Special valuation
Individual assets Reconciliation
Daily total Taxes
Preparations for closing

History

SAP
SAP FICO Training-Asset
AG 1999 Accounting 05/24/17
ALV ABAP List Viewer
ALV - ABAP List Viewer

Advantages:
Displaying or hiding columns

Formatting columns by double-clicking or dragging with the mouse

Filtering

Sorting

Calculating totals for numerical or currency fields

Expanding/collapsing hierarchy levels

Saving client and user-dependent settings


(display variants)

Context-sensitive navigating

Exporting to spreadsheets

SAP FICO Training-Asset Accounting 05/24/17

SAP AG 1999
Asset Value Display

SAP FICO Training-Asset Accounting 05/24/17


Depreciation
Depreciation SimulationSimulation

P+L
Simulation version Operating profit
Different depreciation with spec. dep.
methods
w/out spec. dep.

Development of asset values


Asset Class: Machines
Course of depreciation for

Asset values
individual assets
Net book
value

Time

Time

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Simulation Versions
Simulation Versions

Report date MMDDYYYY


Assets
AB . . . .
Simulation version XY XY Straight-line depr. instead of declining dep.

Area Class Useful life ...


01 #### 10 8 ...

For all assets in class ####, straight-


straight-line
straight-line
depreciation is simulated instead of
declining balance depreciation.
depreciation.

SAP FICO Training-Asset Accounting 05/24/17


Sort Criteria

SAP FICO Training-Asset Accounting 05/24/17


Asset History Sheet

SAP FICO Training-Asset Accounting 05/24/17


Changes to Asset History Sheet

SAP FICO Training-Asset Accounting 05/24/17


Summary
mation System: Summary

In this unit the asset accounting information system has


been presented.
Report tree:
Standard reports and any reports you have developed
yourself can be grouped together in a report tree.
Asset value display:
Using this transaction, you can display planned, as well as
already posted asset values and depreciation for an asset.
The information is available in various forms and can be
summarized at various levels.
Asset simulation:
The depreciation forecast allows you to forecast asset
depreciation. If you use IM (Investment Management) you
can include orders, projects and capital investment
programs in the forecast.
Asset history sheet:
The asset history sheet is often a required appendix to the
balance sheet. This report provides an overview of the
course of asset values for the individual balance sheet
items.
SAP AG 1999

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Chapter 6 Legacy Data Transfer

SAP FICO Training-Asset Accounting 05/24/17


Legacy
Legacy DataData
TransferTransfer

Contents:
Options for Data Transfer
Options for Legacy Data Transfer
Examples
Manual Online Transfer
Automatic Legacy Data Transfer
Preparations for Production Operation
Account Control After Production Start

SAP FICO Training-Asset Accounting 05/24/17

SAP AG 1999
Legacy Data Transfer: Unit Objectives
Unit Objectives
At the conclusion of this unit, you will be able to
enter asset data from your legacy system
set up the automatic takeover of legacy data
set up accounts correctly after the takeover of data
from your legacy system
check the consistency of the configuration

SAP FICO Training-Asset Accounting 05/24/17


Legacy Data Transfer

SAP FICO Training-Asset Accounting 05/24/17


Transfer Date

SAP FICO Training-Asset Accounting 05/24/17


Transferring Legacy Data at Fiscal Year End
Transferring Legacy Data at Fiscal Year End
Legacy system
Asset 1 Asset 2 Asset u. cons.
10000 2000 20000 4000 100
300

R/3 System
Asset 1 Asset 2 Asset u. cons.
10000 2000 20000 4000 100
300
FI-AA

Ass. bal. sh. acct. AuC G/L account


30000 400

Accum. deprec. FI
6000

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Legacy Data
Legacy Data Transfer
Transfer During Fiscal Year
During Fiscal Year

Date of actual transfer


12/31/YYYY-1 03/31/YYYY

12/31/PY
Asset Asset
FI-AA YY
10000 2000 1000 275
12/31/PYYY

Master data, Values from current year:


values from Depreciation posted,
previous years transactions

Ass. bal. sh. acct.


FI 10000
1000

Accum. deprec.
2000
275

SAP AG 1999
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Transfer Parameters
Transfer Parameters

Transfer date

Depreciation posted

Transfer of remaining book values


manual data takeover

Recalculation of accumulated depreciation


base insurable values
replacement values

Sequence of depreciation areas during legacy data


transfer

FI-AA

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


Automatic Legacy Data Transfer

SAP FICO Training-Asset Accounting 05/24/17


Legacy Data
Legacy Data Transfer
Transfer with
With Microsoft Excel Microsoft Excel

Column with record types

A B C D E F G
0 Old asset number
1
1 Comp. Code Asset class Description Inventry no.
2 Header
2 Cost center Plant Manfcturer Capit. Date
3 part
3 Dep. Area Dep. Key Useful life UL periods Dep. Start Cumul. APC
4
4 Current Real depr. Val. Type Amount Asst val. dat
5

7 0 10001

8 1 0001 00001000 Desk 35796

9 2 1 0001 Comp1 01.01.97

10 Asset
11 0 30001 part
12 1 0001 00003000 Monitor 41756

13 2 1 0001 Comp2 01.01.97

14 3 01 LINR 10 0 01.01.97 1000

15 3 02 LINR 5 0 01.01.97 1000

SAP AG 1999

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Preparing for Production Start-Up: Check
Preparing for Production Start-up: Checking
Consistency

Consistency
Check consistency Charts of depreciation
Reset company code Company codes
Reset posted depreciation Depreciation areas
Set/reset reconciliation accounts Asset classes

Transfer balances Asset G/L accounts


Activate company code FI-AA Customizing

SAP FICO Training-Asset Accounting 05/24/17

SAP AG 1999
Reset Company Code

SAP FICO Training-Asset Accounting 05/24/17


Reset Posted
Reset Posted Depreciation
Depreciation

Reset posted depreciation Number range 04

Company code = #### Year YYYY


From 04000
To 04999
Maintain number
Current number at 04010
range interval
External

Accumulated depreciation
Adjust G/L balances manually 275 275 (03/01/YYYY)

Depreciation (expense)
(03/01/YYYY) 275 275

SAP
SAP FICO AG 1999
Training-Asset Accounting 05/24/17
Set/Reset Reconciliation Accounts
Set/Reset Reconciliation Accounts
Transfer date 03/01/YYYY:
12/31/PYYY Actual transfer date
Legacy FI-AA
system
Set reconciliation Transfer balances
accounts

Vendor A. bl.
bl. sh. act. (can be posted directly)
sh. act.
1000 1000

Set reconciliation
Production start
FI After FI-AA is implemented

accounts
Vendor Assets
1000 1000

A. bl.
bl. sh. act. (Reconciliation account)
sh. act.
1000 1000

SAP FICO Training-Asset Accounting


SAP AG 1999
05/24/17
Transfer Balances

SAP FICO Training-Asset Accounting 05/24/17


Activate Company Code
Active Company Code
Implementation Status
Check consistency
Reset company code
Reset posted depreciation 2 Test status
Set/reset reconciliation accounts
Transfer balances
Activate company code 1 Transfer status

0 Production status

SAP AG 1999

SAP FICO Training-Asset Accounting 05/24/17


acy Data Transfer: Summary
Summary
Transferring legacy data has been presented in this unit.
Transfer transaction:
The legacy asset must be assigned to an asset class. Values
(APC and depreciation, or net book value) and possibly
transactions (such as, for assets under construction) have to
be transferred to the SAP system, depending on the time of
transfer and other defined options. Which values and
transactions are transferred depends on the date of transfer
and on other options you specify.
Automatic data transfer:
You can perform automatic data transfer using the transfer
program RAALTD01, RAALTD11, or a Microsoft Excel file.
Consistency check:
It is of crucial importance that the FI-AA system is properly
configured before the transfer takes place.

SAP AG 1999
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Chapter 7 New Depreciation Calculation

SAP FICO Training-Asset Accounting 05/24/17


New Depreciation Calculation
Prerequisites
If you activate Enterprise Extension EA-FIN, then the depreciation
calculation program that was in the system is replaced with the new
program.
SAP Note 965032: Differences Between Old and New Depreciation
This SAP Note explains the following:
The depreciation calculation is now period-based rather than
transaction-based.
For customers who have already gone live with Asset
Accounting, the changed logic of the calculation can cause rounding
differences. You can display these differences by executing a test run
of report RAAFAR00.
SAP Note 1025126: Correct Error Messages from New
Depreciation Calculation
SAP FICO Training-Asset Accounting 05/24/17
Impact of New Depreciation Calculation

SAP FICO Training-Asset Accounting 05/24/17


Reasons of New Depreciation Calculation

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Technical Requisites

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Old Engine: Transaction Based

SAP FICO Training-Asset Accounting 05/24/17


New Depreciation

SAP FICO Training-Asset Accounting 05/24/17


Old Versus New

SAP FICO Training-Asset Accounting 05/24/17


Upgrade Considerations

SAP FICO Training-Asset Accounting 05/24/17


Upgrade Considerations

SAP FICO Training-Asset Accounting 05/24/17


Upgrade Considerations

SAP FICO Training-Asset Accounting 05/24/17


Upgrade Considerations

SAP FICO Training-Asset Accounting 05/24/17


Upgrade Considerations

SAP FICO Training-Asset Accounting 05/24/17


Upgrade Considerations

SAP FICO Training-Asset Accounting 05/24/17


END OF PRESENTATION
THANK YOU!!!

SAP FICO Training-Asset Accounting 05/24/17