A

Presentation on
Circulars (circular letters), &
Notices
Index
No. Content Slide
1. What is Communication? ..........................
1
2. Circular (Title) ...... 2
1. What is Circular? .............................................3
2. Why are circular written? ................................. 4
3. Continued ..... 5
4. Sample Format of Circular ... 6
3. Notice (Title) . 7
1. What is Notice? ................................................8
2. Purpose of Notice .9
3. Point to be remember while designing notice . 10
4. Continued .. 11
5. Points Consider for Notices ..12
6. Different types of Notices .. 13
7. Sample format of Notice (within Organization).. 14
8. Sample Notice 15
9. Sample notice for public 16
 What is communication?
Communication is
a two way process in
which exchange and
progression of idea
towards mutually
accepted direction or
goal.

Index
Index Circular
Circular Notice
Notice Memo
Memo
 Circular

Index
Index Circular
Circular Notice
Notice Memo
Memo
Circular

What is Circulars?
A circular is a formal message,
which is sent to no. of person. They
are usually (duplicate) or printed
with a space left for the addresses
are written or typed in those
spaces. It is different from a memo
or notices.

Index
Index Circular
Circular Notice
Notice Memo
Memo
Circular
Why are circulars written ?
A circulars are written in the context of
business to announce.
The purchase of an existing business by
an individual or organization.
The establishment of a new business.
The granting or obtaining of an agency.
Change in the address of a business
establishment.
The admission of a partner.
The retirement or death of a partner.
Price reduction.
Introduction of new product.
Continued.

Introduction or announcement of new

schemes.
for above mention purpose circulars are
written. It has same method of writing but,
in it content are change according to
purpose. E.g. Title, Date, address, etc. are
follow same method as for all but, according
to necessity it change.
 Sample Circular
Name of the Co. Nishan Pvt. Ltd.
1,Gidc Area, Vatwa
Address & Reg. No. Ahmedabad.
Reg. Guj\Ahm\99.108

Date & Circular No. Date:June10,2006.

Circular no. 177/61.
The Organization is conducting a visit to
Introduction village programmed, under the rural development
project, on June 20,2006.

Main Part we will be visiting a near by village and

conducting a cleanliness campaign there.
The employees are advised to come in
Conclusion informal dress code and assemble in the main
around at 11:00a.m and join for the noble cause.
Sign Sign.

Bharat Malik
Designation (personnel manager)
 Notice

Index
Index Circular
Circular Notice
Notice Memo
Memo
Notice

What is Notice?
A notice is usually a straight forward written
communication giving an individual or
a group or the information
some public or instruction. A
notice may be issued inside an organization or
sent outside it.

Index
Index Circular
Circular Notice
Notice Memo
Memo
Notice

Purpose Of Notices
Announce Social Events.
Report on matters of interest to staff.
Inform staff of new procedures.
Advertise Posts for internal appointment.
Remind staff of company procedures.
Notice

Points to remember while

Designing Notices
When designing a notice your aim
must be ensure that your notice is seen and
acted upon where necessary. Long, rambling
paragraphs will not achieve this aim. When
designing notices bear in mind this
guidelines.
Notice
Continued..,
(guidelines)
Use different size print for emphasis.
Give the notice a clear heading.
Use sub-heading to break up the main
information logically.
Use the paper effectively to display the
notice attractively.
Include the name of the writer at the bottom
as well as reference and date.
Notice

Pointes to consider for

notices.
It must contains essential information.
It displayed attractively so that it receives
attention and cooperation.
When designing a notice make sure you
spilt the words appropriately. Otherwise you
could change the meaning completely.
In case of legal notice, it is send by post.
 Notice

Different Type of Notices.

1.Notice within organization.

2.Notice for public.

 Sample Notice
(within organization)
Kovai Textiles (p) Ltd.
Civil Aerodrome post
Cimbatore 64014.
15th October,2004.
NOTICE
There will be a general body Meeting of our employees
recreation club of this organization to from sub committees for
organizing the various activities connected with our diwali
celebration suggestions in this connection are welcome.
M.A.Thakkar
(president)
Kovai Textiles Employees Recreation.
 Sample Notice (within organization)
Name of the Co. Nishan Pvt. Ltd.
1,Gidc Area, Vatwa
Address & Reg. No. Ahmedabad.
Reg. Guj\Ahm\99.108

Date & Notice No. Date:June10,2006.

Notice no. 177/61.

Title & Subject Notice

Sub.: Notice for Diwali Celibration

Main Part There will be a general body Meeting of

our employees recreation club of this organization
to from sub committees for organizing the various
activities connected with our Diwali celebration
suggestions in this connection are welcome.

Sign Sign.

Bharat Malik
Designation (personnel manager)
Notice
Sample Notice For Public
(To be published in newspaper)
Notice is hereby given that I. V.
Krishna aged 24 (date of birth 15-03-
1980),son of Shri Vishnu
Narayanswami will hence forth be
known as V. Salkrishna. Application to
this intent has been made to
appropriate authority.
THANK YOU

Index
Index Circular
Circular Notice
Notice Memo
Memo