PROPOSAL

1. It is a simple letter suggesting

the or recommending a project.
 PRE-WRITING
2. It is a writing stage where you
Consider your audience by thinking
about who will receive your proposal
and what you want that person to
understand.
 WRITING
3. It is a writing stage where you
prepare the heading that includes ,
date, the readers name, your first
and last name and the subject.
 WRITING
4. It is a writing stage where you
determine your purpose and write
down what you want your proposal
to accomplish. What action are you
proposing.
 REVISING
5. It is a writing stage where you
check for convention, the
punctuation, the grammar, and the
mechanics if they are correct.
 EDITING
6. It is a writing stage where you
improve your writing
 SPECIAL INFORMATION REPORT
1. PRELIMINARY REPORT
2. PROGRESS REPORT
3. FINAL REPORT
4. EXAMINATION REPORT
5. RECOMMENDATION REPORT
6. FEASIBILITY REPORT
 SPECIAL INFORMATION REPORT
PRELIMINARY REPORT
The preliminary report has for its purpose
the collection of information to determine the
advisability of the proposed work, the probable
cost, the best design and other pertinent facts.
It looks forward to a more detailed
examination report.
It scopes is limited and it collects only the
most important information, gives rough
estimates, and submits preliminary report.
 DISTINCT ELEMENTS OF PRELINARY
REPORT
1. A brief review of the factors involved.
2. Abstract of developments elsewhere, for
comparison.
3. Exposition of plan favored by the report
writer and arguments or reasons pointing out
its advantages.
4. Rough estimate of the costs of plan.
5. Summary of the writers conclusion.
 PROGRESS REPORT
A progress report gives a history of an
undertaking over a limited period, or from the
date of beginning until the date of writing. It is
a narrative in style and usually follows the
chronological order. The narrative will be taken
from beginning to end in each of several
sections of the report dealing with logical
subdivisions of the main topic. Each section
may miniature report in itself with a brief
introduction, and general introduction to the
report as a whole.
 OUTLINE OF PROGRESS REPORT
1. What has planned for the
undertaking.
2. What has been accomplished to
date or within the period, the
special conditions met, obstacles
encountered and other similar
information.
3. What is planned for the future.
 FINAL REPORT
A final report is submitted after an
undertaking has been completed. Its
purpose is to serve as a permanent
record of the work and to show how
the proposed plan have been carried
out. It is detailed and contained
abundant illustrations.
 ELEMENTS OF A FINAL REPORT
I. History of the undertaking
II. Design and construction
A. Factors involved
B. Methods of construction
III. Result of the undertaking
A. Description of a completed work
B. Illustrations
IV. Cost, both estimated and actual
A. Labor
B. Material
 EXAMINATION REPORT
Examination report is one of the common
types of report. It presents information for the
definite purpose of furnishing a basis for
action. It gives an analysis of conditions. It
collects facts and from these facts it draws
conclusion based upon expert knowledge. It is
usually an outside report, done by an experts
or a large group working under supervision.
Hundreds of men are sometimes engaged at
one time in various phases of report.
 Examination report is classified into:
According to content, they may be divided
into groups dealing with materials,
processes, structures, or person.
According to reader and purpose, they may
be classified as financial, organization,
marketing, or engineering reports.
* Examination report not only draw
conclusion but may also make
recommendations.
2 kinds of activities undertaken in the
preparation of examination report
1. Report office
2. Field Work
Office work involves the consultation of books
and research reports on the subject. The library
work specifically includes consulting books on the
subject of the report, which may be reports or
general treatises or similar developments, or
which may be report studies on materials,
structures and similar items or perhaps statistical
manuals and abstract, the indexes of scientific
literature and others.
 The part of office work is formulating the
plan attack by which the facts are to be
gathered.
Collecting information by observation.
Use sampling to obtain his information. It is
by selection and reduction. Its purpose is to
reduce the quantity to be examined by
selecting only a small portion of the large
group, and the selector is chance.
 RECOMMENDATION REPORT
A recommendation report may be an
examination report also makes
recommendations.
2 TYPES OF RECOMMENDATION REPORT
1. Operation report- deals with location,
equipment, efficiency and personnel of the
plant. It deals with facts and figures.
2. Construction report- deals with system,
structures, mechanisms, and apparatus. It
proposes a design which appears suitable to the
writers investigation.
* In a recommendation report there is a need for
careful analysis.
 FEASIBILITY REPORT
A feasibility report documents the results
of a feasibility study. It defines the study in
terms of its objectives and the factors that
determine whether something is feasible or
not. The feasibility report presents,
interprets, and summarizes the data
relevant to feasibility. A feasibility study
always involves a choice among options.
The options may involve doing something
or not doing it.
CRITERIA TO JUDGE THE OPTIONS OF
FEASIBILITY REPORT
Cost
Initial and operating
Longevity of the application
Safety
Comfort
Tax credits
*When the criteria are formed and enough
information is at hand, we make an analysis.
 STEPS IN FEASIBILITY STUDY
Stating the purpose and scope of the
study
Gathering and checking information
Analysing data
Reaching conclusion
Arriving at a decision or
recommendation
 Feasibility reports do not have definite formats.
They may include all or some of the following
elements:
Letter of transmittal Introduction
(or preface) Discussion
Title page Factual Summary
Abstract Conclusions
Table of Contents Recommendations
List of Illustration References
Glossary or terms Appendixes
 Identify the following:
1. This report is the collection of information to
determine the advisability of the proposed
work, the probable cost, the best design and
other pertinent facts.
2. This report is submitted after an
undertaking has been completed.
3. This report may be an examination report
also makes recommendations.
4. It is a report that gives a history of an
undertaking over a limited period, or from the
date of beginning until the date of writing.
5. It defines the study in terms of its objectives
and the factors that determine whether
something is feasible or not.
 Answer
1. PRELIMINARY REPORT
2. FINAL REPORT
3. RECOMMENDATION REPORT
4. PROGRESS REPORT
5. Feasibility Report