Dont waste words. Dont say obvious things. (Pollution is a
serious problem.) Dont say things your audience doesnt need to know (long irrelevant explanations, detailed math).
Use spell-check and grammar-check!
Include proper citations of others work.
Tips on Technical Report Writing
Use the full term, then put the acronym in
parentheses Eliminate fluff (e.g. Back in the year of 1973, A man by the name of John Smith, Basically (this is the written equivalent of like) Avoid vague generalizations. (e.g. very expensive, very difficult, very high temperature) Common mistakes in technical writing The key to good technical writing is to be unemotional while writing. Sentences should be terse, and precise. The intention should be to convey information accurately and directly, not beat around the bush. Common mistakes made during writing technical manuscripts are as follows: Avoid using the word I or We throughout the document. The entire document should be written in third person. Remember you are reporting, not advertising or advocating. The entire document should be in past tense. Do not shift tense in the middle of the document a common mistake. Consider using a Nomenclature section at the start of the document. Do not assume that the reader will understand all the jargon that you may be accustomed to. Replace A live circuit can kill with An energized circuit can kill. Always clarify abbreviations, the first time you use in the main body of the paper. Avoid using abbreviations in the abstract section.
Avoid needless words e.g red in colour, worst-case maximum possible error Do not use colloquial English e.g. rest of the analysis is plain number crunching Understand the importance of the article in English, especially THE. See how odd the sentence reads Main objective of paper is to develop a reduced model of When do you use that and which? Its not always clear however use that whenever you know whom you are replacing with that. Use which, whenever you are not sure who is being replaced by which. For instance, She applied the same pressure to the pipe that she had been applying to other pipes and These machines require mature technologies, which are difficult to obtain. Do not start a sentence with So. Do not start a sentence with But. Try However. Do not start or end a sentence with To.
Try to avoid beginning a sentence with a word that has a ing suffix. For example, Assuming a sentence is long, it can be shortened sounds long winded. a force of five Newtons was applied is wrong. It should be a force of five newtons was applied. Similarly, ten Amperes is wrong; ten amperes is correct. Understand the difference between its and its. the turbines colour was blue is incorrect. It should be the turbine colour was blue or the colour of the turbine was blue. Possession of inanimate object should not be indicated by an apostrophe followed by s. the resistance is unacceptable. All equations must be numbered. Be careful of self-contradiction the mileage from an old vehicle is less than that of a new vehicle, but not much. Avoid dangling superlatives Replace The voltage obtained was much smaller. with A smaller voltage was obtained. Do not be judgmental of your own work or others work. Let the reader make up his/her own mind. For instance, here is a stupid sentence a very simple technique to calculate the resistance of the line is presented. Maybe to you it seems simple, but others may disagree. Similarly, Ref [XX] presents a difficult technique to measure As far as possible avoid the use of phrases like an innovative in the title of your manuscript or paper. Do not use it anywhere in the paper. Its judgmental. Try to avoid using numbers to describe something, unless you are extremely sure of those numbers. Avoid exaggerative statements like leads to losses worth crores of rupees. Wherever you put numbers, provide references from which you got that number. Contact with a live 765 kV conductor will result in death sounds cocky. How do you know for sure? Try Contact with a live 765 kV conductor may result in death. Avoid using the word obvious. For instance, it is obvious that such a high resistance will lead to losses sounds arrogant. If it is so obvious, what is the need to state it? In case, your reader does not find it obvious, you are insulting his/her intelligence by stating that it is obvious. Never use exclamation marks in technical writing.
Semi-colons and colons are powerful devices. Be careful how you use them. Replace cant with cannot and wont with will not. Do not start a sentence with This unless it is absolutely certain from the previous sentence, what This refers to. Consider Bholu Ram gave his son a pen and a knife for his birthday. This would help him later in life. Bracket? Consider replacing with a comma, unless you are defining acronyms. For instance, Only one rotor winding (d-axis) is assumed sounds better as Only one rotor winding, d-axis, is assumed. As far as possible write numbers in words in sentences Close to fifty thousand people benefited from the installation of the transformers. However, it is a factor of 2 not a factor of two. Remember, a resistor is soldered, a resistance is measured, the value of the resistance is 470 ohms. Remember in experiments you cannot measure zero or infinity. It can only be negligible small or too large to be measured correctly. Replace bus had a 10 MW load with bus had a load of 10 MW The word data is plural. All the data were