Professional Documents
Culture Documents
Terms Definition
Organization Group of people work together, a club,
business, institute, hospital etc.
The act of organizing something so it runs
smoothly
The organization of the timetable
Organize To plan and prepare something in an
orderly way
To put things in order
Administratio The management of a company etc
n The government of a country
Administer To be in charge of and manage
To give out
Management As the process by which a co-operative
group is directed towards action
Use of people and other resources to
CONTD.
Terms Definition
Managers Have an assigned position within the
formal organization
Are expected to carry out specific function
duties and responsibilities
Leader Somebody who leads or who goes first, a
person in charge of a group
leadership Leadership is the process of influencing
people to accomplish goals
Administra A person who dispenses or administers
tor something.
Effectivenes Accomplishments of objectives
s
Efficiency Accomplishments of objectives with
CONCEPTS OF LEADER AND MANAGER
Leader Manager
Is visionary in Assess the driving
identifying need/ and restricting
change forces
Is a role model Identifies and
Is sensitive to implements
timing initiatives strategies
Is creative in Seek subordinates
identifying solutions input
Individual efforts Supports and
rewards
Understands future
COMPARISON BET. LEADERSHIP AND
MANAGEMENT
Management Leadership
Management is Leadership is the
responsible for various ability to influence the
functions such as group in achieving the
planning, organizing, goals set by the
leading and management
controlling, which are Leadership influence
related to the total individual which will
organization contribute to the
Management is attainment of group
concerned with the goals
promotion of the Leadership used
welfare of the entire informal power to
organization without influence the group
COMPARISON BET.
ADMINISTRATION & MANAGEMENT
Administration Management
Determination of Plans and actions
Objectives Doing and executive
Thinking and function
determinative Takes decisions within
functions. the framework set by
Take major decisions the admin.
about over enterprise. Motivating and
Planning and controlling functions
organizing functions also involved.
involved. It uses organization for
It coordinate finance, the achievement of the
production and targets fixed by
distribution administration.
ADMINISTRATION VERSUS
MANAGEMENT
Administration Management
The process and agency The process and agency,
which is responsible for which directs and guides
the determination of aims the operations as an
for which an organization organization in the
and its management are realizing of established
to strive, which aims.
establishes the broad Higher functions of
policies under which they management includes
are to operate and which administration.
gives general oversight to Two types of management
be continuing are there: administrative
effectiveness of the total and operative
operation in reaching the management.
objectives sought.
FIG. MANAGEMENT AND
ADMINISTRATION
Administration
Hospital Board
Top Level and Executive
Management Director
Hospital Matron
Assistant Matron
Middle Nursing Supervisors
Management
Management
DEFINITION
Management etymology:
Managgaire (italian): means to handle
Manus (latin): handling
Mesnagement (french) and later menagement: management
during 17th and 18th
The term management is used at times to indicate the
process or the functions: planning, organizing,
staffing, directing and controlling.
Term management is also being used as a discipline,
i.e. a body of knowledge and practice
CONTD.
Management can be defined categorizing under
three orientations.
1. Productivity orientation
2. Human relation orientation
3. Process orientation
4. Decision-Making orientation
5. Systems approach
PRODUCTIVITY ORIENTATION
Management is the art of knowing what you want to do
.in the best and cheapest way. Frederick W. Taylor
(1914), profounder of this approach
Management is to conduct the affairs of a business,
moving towards its objectives through a continuous
improvement and optimization of resources via the
essential management functions. Henri Fayol (1917)
Critics: definition ignores the human side, which is
the most important element of management, and also
silent about the process of management.
HUMAN RELATION ORIENTATION
Management is the art of getting things done through
and with informally organized groups, and it is the art
of creating the environment in which people can
perform and individuals could cooperate towards
attaining group goals.
Critics: management thinkers put primary focus on
people and their feelings, not on productivity or
functions. The chief concerns are individuals, group
process, interpersonal relations, leadership, and
communication.
PROCESS ORIENTATION
Management is the process by which managers create,
direct, maintain and operate purposive organizations
through systematic coordinated cooperative human
efforts. Dalton McFarland (1976)
The distinct process consisting of planning, organizing,
actuating and controlling to determine and accomplish
the stated objectives by the use of human and other
resources. Terry & Franklin (1988)
Critics: this approach embraces human element: the
most important aspect of management, clarifies about
what a manager has to do and why and also clearly
indicates how it is done. The management thinkers
believe that management does not do; it gets others to
do.
DECISION-MAKING ORIENTATION
Management is simply the process of decision
making and control over the action of human
beings for the express purpose of attaining pre
determined goals.
The management quality is judged by the quality
of decision in diverse situation in the economic
front and amid risks and uncertainties.
Banerjee (1996)
CONTD.
Focuses on managerial decisions. It views
management as a series of decision making.
Concentrates on rational approach to decision
making.
Critics: this orientation is silent about the
process part, a it provides no clues at all as
what the manager needs to know and do.
Ernest Dale (1973)
SYSTEMS APPROACH
Management is defined as the process of
planning, organizing, directing and controlling to
accomplish the predetermined objectives
effectively through the coordinated use of human
and material resources.
Nursing Management is the process of working
through nursing and other supporting staff to
provide care to patients or clients as needed by
them.
CONTD.
PERSONAL SKILL
CREATIVITY
SOCIAL OBLIGATIONS
CODE OF CONDUCT
REPRESENTATIVE ASSOCIATION
SPECIALIZED KNOWLEDGE
A PROFESSION MUST HAVE SYSTEMATIC
BODY OF KNOWLEDGE THAT CAN BE USED
FOR DEVELOPMENT OF PROFESSIONALS
A MANAGER MUST HAVE DEVOTION AND
INVOLVEMENT TO ACQUIRE EXPERTISE
FORMAL EDUCATION AND
TRAINING
AN INDIVIDUAL CAN ENTER A PROFESSION
ONLY AFTER ACQUIRING SPECIFIC
KNOWLEDGE AND SKILL (DEGREE IS
MANDATORY)
IN MANAGEMENT ALSO AN INDIVIDUAL
HAS TO ACQUIRE APPROPRIATE
KNOWLEDGE AND TRAINING (DEGREE IS
NOT MANDATORY)
SOCIAL OBLIGATIONS
PROFESSIONALS ARE MOTIVATED IN
DESIRE TO SERVE SOCIETY, SOCIAL
NORMS AND VALUE
A MANAGER IS RESPONSIBLE NOT ONLY
FOR HIS SUPERIORS BUT ALSO TO
SOCIETY
CODE OF CONDUCT
MEMBERS OF A PROFESSION HAS TO
ABIDE BY THE CODE OF CONDUCT WHICH
CONTAIN CERTAIN RULES AND
REGULATIONS
THE AIMA HAS PRESCRIBED A CODE OF
CONDUCT FOR MANAGERS BUT IT HAS NO
TAKE LEGAL ACTION
REPRESENTATION
FOR THE REGULATION OF PROFESSION
THE EXISTENCE OF REPRESENTATIVE
BODY IS A MUST EX:-INSTITUTE OF
CHARTERED ACCOUNTANTS OF INDIA
BUT AIMA DOES NOT HAVE ANY
STATUATORY POWERS TO REGULATE THE
WORK OF MANAGERS
MANAGEMENT IS NOT A FULL PLEDGED
PROFESSION
NO MINIMUM QUALIFICATIONS ARE HAVE
BEEN PRESCRIBED FOR MANAGERS * IT
DOES NOT RESTRICT THE ENTRY IN
MANAGERIAL JOBS *NO MANAGEMENT
ASSOCIATION HAS THE AUTHORITY TO
GRANT A CERTIFICATE OF PRACTICE
MANAGERS ARE RESPONSIBLE TO MANY
GROUPS SUCH AS SHRE HOLDERS
EMPLOYEES AND SOCIETY *MANAGERS
ARE KNOWN BY THEIR PERFORMANCE
AND NOT MERE DEGREES *THE ULTIMATE
GOAL OF BUISINESS IS TO MAXIMIZE THE
PRODUCT AND NOT SOCIAL WELFARE
CHARACTERISTICS OF MANAGEMENT
Art as well as science: Management is both an
art of possessing of managing skill by a person
and a science because of developing certain
principles or laws applicable in a place where a
group of activities are co-coordinated.
Management is an activity: It is a process of
activity relating to the effective utilization of
available resources.
Management is a continuous process: The process of
management mainly consists of planning, organizing,
directing and controlling the resources. The resources
(men and money) of an organization should be used to
the best advantages of the organization to achieve the
objectives.
Management achieving pre-determined objectives: The
objectives of an organization are clearly laid down.
Every managerial activity results in the achievement
of objectives fixed well in advance.
Organized Activities : Management is a group of
organized activities. It can be in the form of limited
company or a small club. All the organizations have an
objectives and these objectives is achieved through
systematic way of organized activities.
Management is a factor of production : The factors of
production includes land, labor, capital and
entrepreneurs. Land means a place where production
is carried on.
Labour refers to paid employees either skilled, unskilled,
semi-skilled, manager, supervisor and the like. Capital
refers to the working capital in the form of cash, raw
material and finished goods and fixed capital as in the
form of plant facilities and production facilities. These
land, labour and capital can not achieve the
organizations goals. It can be achieved only by an
organizations goals. It can be achieved only by an
entrepreneur in case of small organization and by
management in case of large organizations.
Management as a system of activity : Individuals
are foundation of the management. Management
ensures the goal congruence between individuals
and organization objectives.
Management is a discipline: The boundaries of
management are not exact like other physical
science. It may be increased by continuous
discovery of more aspects of business enterprise.
Management is a purposeful activity:
Management is concerned with objective
achievement through planning, organizing,
staffing, directing, controlling and decision
making.
Management is a distinct entity: Management is
a distinct from its functional activity. As function
is to do while management is to how to get
things done
Management aims at maximizing profit: The available
resources are properly utilized to get desired results.
Decision making: Decision making arises because
there is availability courses of actions. The quality of
decision taken determines the organization
performance
Management is a profession: It posses the qualities of
a profession.
Universal application: The same principles of
management are applicable in every type of industry
only the practice differs from one to another.
Management is getting things done: Manager gets
things done by others.
Management as a class or a team: Class means group
of people having homogeneous characteristics to
achieve common objectiv
Management as a career: Now a days management is
developed as a career focused on specialization like
Finance, Marketing, Systems, Personal etc and they
are appointed in the key posts of the management.
Direction and control: Manager directs his
subordinates in the performance whenever necessary.
Direction & control deals with the activities of human
effort.
Dynamic: The management is not static in the ever
changing fast developing business world as new
techniques are developed and adopted by the
management
Management is needed at all levels: The functions of
planning, organizing, directing, controlling and
decision making is performed by all the level of
organization.
Leadership quality: Leadership quality is developed in
the persons who are working in the top level
management.
TERMINOLOGY RELATED TO
PRINCIPLES OF MANAGEMENT
Division of work: specialization for all kinds of works
to develop
Authority and responsibility: related authority flows
from responsibility
Discipline: implies obedience and respect of authority
Management by objectives
Learning from experience
Division of labor
Substitution of resources
Delegation of authority
Management by exception
MANAGEMENT BY OBJECTIVES
Deciding and saying what to be accomplished is
setting an objective ( a goal, a purpose, an end, a
target). There are many kinds of objective.
The management principle that underlies the
comparison of objectives with their achievement
in order to judge effectiveness is known as
Learning from Experience.
CONTD.
When there is a gap between objectives and
results (or achievements), management
analyzes why only the observed results were
achieved and why fell short of the set
objectives.
Some causes can be easily remedied, and
action is taken accordingly.
Others cannot be removed in short term and
are then called constraints.
Management learns from this process and uses
what it has learned in its further decisions for
achieving its objectives. This process is
sometimes called feedback.
DIVISION OF LABOR
When work is divided, or distributed, among members
of a group, and the work is directed and coordinated,
the group becomes a team.
In a team, and generally then there is specialization
and division of labor, which each category of staff
exercising its own skills towards achieving the
objectives, management consists in assigning a
balanced proportion of each kind of staff to the work to
be done.
CONTD.
The team approach is the way in which
management attempts to bring about balance
among the different members of the team and the
work they do.
COORDINATION OF ACTIVITIES OR
CONVERGENCE OF WORK
Convergence of work means that the activities of the
various people who do the work come together in the
achievement of objectives
The activities should be designed, assigned and
directed in such a way that they support each other in
moving towards a common goal.
Also implies that working relations-they ways in which
the members of a team interact with one another-
should contribute to the success of each activity, and
thus to general effectiveness.
SUBSTITUTE OF RESOURCES
Substitution means replacement
One particular type of substitution of resources is
labour substitution e.g. using trained ANM or
volunteers for tasks formerly undertaken by
professionals.
FUNCTIONS DETERMINE
STRUCTURE
When work is clearly defined, i.e. the function
and duties of individual members of the team are
clearly defined and known to all, the working
relations (the structure) follow.
DELEGATION OF AUTHORITY
Delegation takes place when someone with
authority lends the authority to another person,
conditionally or not, so as to enable that person
to take responsibility when the need arises.
Also ensure that the decision, once taken, is
made known to all concerned. This is
communication.
CONTD.
Decision should be communicated between those
who make decisions, those who implement them,
and the people affected by the decisions.
Shortest decision-path: deals with the issue:
who should make which decision? And often
when and where as well. Delegation of authority
is the answer to clarify this.
CONTD.
In such way, decisions are made as close as
possible in time and place to the object of the
decision and to those affected by it.
It saves time and work (e.g. in transmitting
information) and also ensures that decisions can
take full account of the circumstances which
make the decisions necessary and in which they
are put into effect.
MANAGEMENT BY EXCEPTION