EFFECTIVE

TIME MANAGEMENT
TRAINING WORKSHOP
Renew yourself regularly
 Objective of the Training
Prioritize Effectively with Multitasks
Manage and Control Crises
Values Clarification with Superiors
and Subordinates
Increase Productivity
Reduce your Stress Levels
Balance Work and Personal Priorities
Prioritize, and do the most important things first.
Define your mission and goals in life.
 Change is Universal
Change is Permanent.
Be ever willing to Change..
For, change alone leads you
to success and happiness!!!
 Paretos Principle (80/20 Rule)

80% of Work gives 20% Results &

20% of Work gives 80% Results
One Rs.500/- v/s Hundred Rs.5/-
Effective v/s Efficient
Smart work v/s Hard work
Stephen Coveys Time Management Matrix
Urgent
I II
. Crisis
Important
. Pressing problems
. Deadline-driven projects,
meetings, preparations
III
Not Important
. Interruptions, some
phone calls
. Some mail, some reports
. Some meetings
. Many proximate,
pressing matters
. Many popular activities
Not Urgent
. Preparation
. Prevention
. Values clarification
. Planning
. Relationship building
. True re-creation
. Empowerment
IV
. Trivia, busywork
. Some phone calls
. Time wasters
. Escape activities
. Irrelevant mail
. Excessive TV
 Quadrant I
Represents things that are both urgent
and important we need to spend time
here
This is where we manage, we produce,
where we bring our experience and
judgment to bear in responding to many
needs and challenges.
Many important activities become urgent
through procrastination, or because we
dont do enough prevention and planning
 Quadrant II
Includes activities that are important, but not
urgent- Quadrant of Quality
Heres where we do our long-range planning,
anticipate and prevent problems, empower
others, broaden our minds and increase our
skills
Ignoring this Quadrant feeds and enlarges
Quadrant I, creating stress, burnout, and
deeper crises for the person consumed by it
Investing in this Quadrant shrinks Quadrant I
 Quadrant III
Includes things that are urgent, but not
important - Quadrant of Deception.
The noise of urgency creates the illusion
of importance.
Actual activities, if theyre important at all,
are important to someone else.
Many phone calls, meetings and drop-in
visitors fall into this category
 Quadrant IV
Reserved for activities that are not urgent,
not important- Quadrant of Waste
We often escape to Quadrant IV for
survival
Reading addictive novels, watching
mindless television shows, or gossiping at
office would qualify as Quadrant IV time-
wasters
Is it bad to be in Quadrant I?
Are you in Quadrant I because of the
urgency or the importance?
If urgency dominates, when importance
fades, youll slip into Quadrant III.
But if youre in Quadrant I because of
importance, when urgency fades youll
move to Quadrant II.
What is the problem with urgency?

Urgency itself is not the problem

When urgency is the dominant factor
in our lives, importance isnt
What we regard as first things are
urgent things
Where do I get time to spend in Quadrant II?

From Quadrant III

Time spent in Quadrant I is both
urgent and important- we already
know we need to be there
We know we shouldnt be there in
Quadrant IV
But Quadrant III can fool us
 MINOR TIME WASTERS
Interruptions we face during the day
Being a slave on the telephone
Unexpected/Unwanted visitors
Needless reports/Junk mail
Meetings without agenda
 MAJOR TIME WASTERS
Procrastination
Afraid to Delegate
Not Wanting to Say "NO"
Low Self-Esteem
Problems With Objectives/Priorities
 WHAT CAN STOP YOU?
Negative Thoughts
Negative People
Low Self-Esteem
Fear of Failure
Fear of Rejection / Criticism
 ACTION PLAN
Enter the RISK ZONE
Communicate & Clarify Values
Analyse your use of TIME - "80/20
Do not REACT to Urgency
Deal with One Paper only Once
 ACTION PLAN
Allocate time according to Priorities
(Quiet Hour, Session I,II,III,IV)
"TO DO LIST (Top 3 Priorities today)
Have a Follow through
Learn to say two letter word - "NO"
Visualization and Auto-Suggestion
Delegate low Priority Item
 "SMART" GOALS

S - Specific & Self

M - Measurable
A - Achievable & Positive
R - Realistic & Rewarding
T - Time Bound
 PANCH AMRUT
Step 1 Define your Role
Step 2 Set your Monthly Goal
Step 3 Schedule your Weekly Time
Step 4 Adopt it Daily - 80/20
Step 5 Act on it, Now!
 Designed & Created by

Shabbar Suterwala Director Leaders Workshop

Corporate Soft Skills Trainer NLP Practitioner

For CD of Soft Skills Presentations contact

Email: shabbarsuterwala@hotmail.com

Or Call: +91-989 222 5864