R12 / HFM / OCH / Reporting Project

UAT 2 Daily Meeting

4 March 2013

1
 = total no. of tests
= run rate
BP Scenarios per Workstream as at 13:30 am (CET) = total tests run
= total tests passed

%
Not Executed % Planned
Planned executed Executed In to Executed Future % Total
tests tests tests Passed Failed progress Blocked planned Pass rate to date Test Total passed
P2P 328 (35) 293 237 45 0 11 89.3% 80.89% 89.3% 35 328 72.3%
R2R 227 (25) 202 146 33 0 23 89.0% 72.28% 89.0% 25 227 64.3%
PA 412 (32) 380 349 17 0 14 92.2% 91.84% 92.2% 32 412 84.7%
O2C 336 0 336 312 13 0 11 100.0% 92.86% 100.0% 0 336 92.9%
OCH 86 (8) 78 56 13 0 9 90.7% 71.79% 90.7% 8 86 65.1%
Tax 49 (1) 48 47 1 0 0 98.0% 97.92% 98.0% 1 49 95.9%
Total 1438 (101) 1337 1147 122 0 68 93.0% 85.8% 93.0% 101 1438 79.8%

1600

1400

1200

1000

800

600

400

200

0
20/02/13

02/03/13
17/02/13

18/02/13

19/02/13

21/02/13

22/02/13

23/02/13

24/02/13

25/02/13

26/02/13

27/02/13

28/02/13

01/03/13

03/03/13

04/03/13
2
Blockers/issues per workstream
Issues - P2P Date in Holder Action
GRS interface not available 25/02

Amex non-US credit card files are still in wrong format 26/02
Ed Fees interface not running 27/02

Issue R2R Date in Holder Action

Budget combinations not fully configured 27/02 Lesley Generate code combinations
Currency Hedging tables missing 27/02 Subbu , 1. Tables to be deployed & migrated
Lesley, 2. Reports to be updated to exclude specific RV codes
Kitty 3. Data to be enhanced to cover gaps between clone date of 30 Nov and GL date of 30 Nov
Fixed Asset Data missing to retire asset 27/2 Jing Confirm that project has been completed to create the relevant asset
Intercompany Invoice scenarios 27/2 Kitty, Pinaki Provide clarity on test results
Report feedback required 26/2 Lisa Invoiced SalRview ES Turnover (Last Year)
Multi data not available 26/2 Marteen (includes 1x intra)
Reversal not complete 26/2 Neelma Process reversal journals

Issue - PA Date in Holder Action

Books and Journals 28/02
Relating to the shorthand alias paring with project code, when product is moved between ledgers.
PTS Interface remains an existing issue regarding task and population supplemental information.
Require approval for Change request number 437 in order populate budget amount on books with no budget
value in COPS
ETS recharge Errors in Account generation for RC and analysis code when creating transactions in applications 28/02
and ETS recharge code.
Marketing and Exhibitions - Outstanding Sev1 defect requiring management decision regarding proposed solutions. 28/02
3
Blockers/issues per workstream
Issue O2C Date in Holder Action

Issues found during the interface process as this is preventing a 100% 20/02 Interfaces run except crm file received yesterday evening. Checking
execution rate. will be done today. So far no 100 percent execution rate.
Original GL date required for historical reporting 21/02 KoS Kevin to discuss with Paul Whitehouse

Error Recovery Process for source system interfaces to be created 26/02 ED/FG
look up table for ireland not set up in ODI. Blocks MS20 27/02
BO reports arent available. Blocks 11 tests 01/03

Issue - OCH Date in Holder Action

CR446 is in progress, but is larger than originally expected. 25/2
This affects the B2C customers only in the CRM AR interface.
Conferences/Estreet AR interface: Ritense side of interface is 22/2
not delivering data as per the design.
Matt C Team focused on bringing forward delivery date of CR to allow testing in
UAT.
Update: CR446 has been delivered early and is now available for testing on
OCHUAT. Awaiting next CRM interface run to test.
Matt C Team working with Ritense to resolve. Workaround identified for UAT.
Update: Solution agreed with Ritense. Will continue to workaround for UAT.

Issue - Tax Date in Holder Action

Defect no 4075. Taxware failed to calculate tax for Polish Tax Jurisdiction 25/02
(from Els Ltd). Critocal & Urgent Issues raised with Supplier & being
actively chased - awaiting response to last emails sent today re timescale
for fix

4
 = total no. of tests

Testing progress P2P

= run rate
= total tests run
= total tests passed

Not % % Planned
Planned executed Executed Executed Executed Future % Total
tests tests tests Passed Failed In progress Blocked to planned Pass rate to date Test Total passed
Test
conducted on 0 28 28 22 6 0 0 -% 78.57%
1/3 -4/3
Cumulative
328 (35) 293 237 45 0 11 89.3% 80.89% 89.3% 35 328 72.3%
total to date

400

350

300

250

200

150

100

50

0
17/02/13 18/02/13 19/02/13 20/02/13 21/02/13 22/02/13 23/02/13 24/02/13 25/02/13 26/02/13 27/02/13 28/02/13 01/03/13 02/03/13 03/03/13 04/03/13

5
 = total no. of tests

Testing progress R2R

= run rate
= total tests run
= total tests passed

Not % % Planned
Planned executed Executed Executed Executed Future % Total
tests tests tests Passed Failed In progress Blocked to planned Pass rate to date Test Total passed
Test
conducted on 5 1 6 10 -9 0 5 120.0% 166.67%
1/3 -4/3
Cumulative
227 (25) 202 146 33 0 23 89.0% 72.28% 89.0% 25 227 64.3%
total to date

250

200

150

100

50

0
17/02/13 18/02/13 19/02/13 20/02/13 21/02/13 22/02/13 23/02/13 24/02/13 25/02/13 26/02/13 27/02/13 28/02/13 01/03/13 02/03/13 03/03/13 04/03/13

6
 = total no. of tests

Testing progress PA
= run rate
= total tests run
= total tests passed

Not % % Planned
Planned executed Executed Executed Executed Future % Total
tests tests tests Passed Failed In progress Blocked to planned Pass rate to date Test Total passed
Test
conducted on 0 14 14 10 2 0 2 -% 71.43%
1/3 -4/3
Cumulative
412 (32) 380 349 17 0 14 92.2% 91.84% 92.2% 32 412 84.7%
total to date

450

400

350

300

250

200

150

100

50

0
17/02/13 18/02/13 19/02/13 20/02/13 21/02/13 22/02/13 23/02/13 24/02/13 25/02/13 26/02/13 27/02/13 28/02/13 01/03/13 02/03/13 03/03/13 04/03/13

7
 = total no. of tests

Testing progress O2C

= run rate
= total tests run
= total tests passed

Not % % Planned
Planned executed Executed Executed Executed Future % Total
tests tests tests Passed Failed In progress Blocked to planned Pass rate to date Test Total passed
Test
conducted on 9 (9) 0 0 0 0 0 0% -%
1/3 -4/3
Cumulative
336 0 336 312 13 0 11 100.0% 92.86% 100.0% 0 336 92.9%
total to date

400

350

300

250

200

150

100

50

0
17/02/13 18/02/13 19/02/13 20/02/13 21/02/13 22/02/13 23/02/13 24/02/13 25/02/13 26/02/13 27/02/13 28/02/13 01/03/13 02/03/13 03/03/13 04/03/13

8
 = total no. of tests

Testing progress OCH

= run rate
= total tests run
= total tests passed

Not % % Planned
Planned executed Executed Executed Executed Future % Total
tests tests tests Passed Failed In progress Blocked to planned Pass rate to date Test Total passed
Test
conducted on 0 0 0 0 0 0 0 -% -%
1/3 -4/3
Cumulative
86 (8) 78 56 13 0 9 90.7% 71.79% 90.7% 8 86 65.1%
total to date

100

90

80

70

60

50

40

30

20

10

0
17/02/13 18/02/13 19/02/13 20/02/13 21/02/13 22/02/13 23/02/13 24/02/13 25/02/13 26/02/13 27/02/13 28/02/13 01/03/13 02/03/13 03/03/13 04/03/13

9
 = total no. of tests

Testing progress Tax

= run rate
= total tests run
= total tests passed

Not % % Planned
Planned executed Executed Executed Executed Future % Total
tests tests tests Passed Failed In progress Blocked to planned Pass rate to date Test Total passed
Test
conducted on 0 -13 13 13 0 0 0 -% 100%
1/3 -4/3
Cumulative
49 1 48 47 1 0 0 98.0% 97.92% 98.0% 1 49 95.9%
total to date
60

50

40

30

20

10

0
17/02/13 18/02/13 19/02/13 20/02/13 21/02/13 22/02/13 23/02/13 24/02/13 25/02/13 26/02/13 27/02/13 28/02/13 01/03/13 02/03/13 03/03/13 04/03/13

10
 Multis
18/2 19/2 20/2 21/2 22/2 23/2 24/2 25/2 26/2 27/2 28/2 1/3 4/3 5/3 6/3
AGIS AP+PA AR PA FA+GL HFM PA
AR
PA AGIS FA HFM

scheduled
Multi AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM AM PM comments pass date
11 Interface & Manual Project Costs (AP no PO) P2P R2R PA Ariba,Genpact CBC,need rescheduling
19 Custom AR->GL O2C R2R O2C R2R 4125, sev1 retest failed
26 Revenue Engine R2R R2R 4044, 4051 retest blocked
38 Restatement Process P2P PA R2R PA P2P / R2R / PA 4250, sev1
20 Intercompany Payments R2R / P2P / R2R
O2C/ P2P / R2R
R2R retested today 5/3
25 Auto invoicing O2C R2R O2C R2R 5/3
28 API Receipt Applications O2C R2R 5/3
30 Interco Receipt O2C O2C R2R O2C R2R 5/3
35 Asset (AP no PO) Non-Project Purchase R2R R2R 5/3
1 Non-Asset Non-Project Purchase P2P P2P R2R
2 Asset Non-Project Purchase P2P P2P R2R
3 Project Purchase PA P2P P2P PA R2R
4 Project Non-Interco AP Cost Capitalisation PA P2P P2P PA R2R
Project Interco AP Cost Capitalisation (Global
5 Indirect) PA P2P PA R2R PA R2R
7 Non-Project Employee Expenses P2P P2P R2R
8 Project Employee Expenses PA P2P P2P PA R2R

10 Interco & Rebilled Project Employee Expenses PA P2P P2P PA O2C PA R2R
Interface & Manual Non-Project Costs (AP no
12 PO) P2P R2R P2P R2R
13 Non-Invoiced Project Misc Expenditures PA R2R PA
14 Indirect Labour costs PA R2R
15 Event-based project revenue recognition PA R2R O2C R2R
17 Rebilled labour costs PA R2R O2C R2R
18 Capitalised labour costs PA R2R
22 Intercompany Non-R12 Customer AR Invoice R2R O2C R2R
23 Intercompany Non-R12 Fixed Asset Transfer R2R O2C R2R passed, data wrong, functionality works
24 New customer manual invoice O2C R2R
27 Adjustments Writeoffs O2C R2R
29 Bounced Cheque O2C R2R
31 Interco Credit Note O2C R2R
32 Manual data migration O2C R2R
33 Refunds(over payment - Debit Memo in UK O2C P2P R2R
34 Intangible assets (Goodwill) TO HFM R2R
37 Intercompany Non-R12 AP project Invoice R2R PA R2R

Key Streams Periods close

Blocked and behind Passed P2P O2C PA R2R Dec Jan
11
Defects status - overview
Analysis of open defects
Analysis of all open defects
Severity
Total 1-Critical 2-High 3-Medium 4-Low
Total open defects on 1st March 492 28 179 256 29
Opened since last reported 33 4 10 18 1
Closed since last reported (73) (8) (20) (42) (3)
Severity transfers - (6) 6 (1) 1
Total open defects on 4th March 452 18 175 231 28

12
Defects status - overview
Analysis of open defects
Analysis of all open defects

Total open defects on Opened since last Closed since last Transfers between Total open defects on
1st March reported reported functional areas 4th March
R2R 140 5 (18) (5) 122
P2P 89 5 (18) 1 77
Interfaces 65 5 (16) - 54
O2C 44 3 (3) - 44
PA 42 - (5) 1 38
Reporting 29 8 (3) - 34
CoA 25 2 - 4 31
OCH 22 - (4) - 18
Conversions 16 1 (5) - 12
Migrated Data 9 2 - - 11
Environment Issue 4 1 - (1) 4
Deployment 4 1 (1) - 4
TE 2 - - - 2
DRM 1 - - - 1
492 33 (73) - 452

13
Defects status - overview
Analysis of open defects and CRs

Analysis of open defects and CRs

Severity
1-Critical 2-High 3-Medium 4-Low Total
System
- R12 18 157 103 11 289
- HFM 0 0 0 0 0
- Reporting 0 6 26 1 33
- OCH 0 8 4 2 14
Sub-Total 18 171 133 14 336

Business change
- Training 0 0 15 0 15
- SOPs 0 0 75 12 87
- Test cases 0 4 0 1 5
Sub-Total 0 4 90 13 107

Performance 0 0 8 1 9

TOTAL 18 175 231 28 452

14
Defects status - overview
Analysis of open R12 defects and CRs

Analysis of open R12 defects and CRs

Severity
1-Critical 2-High 3-Medium 4-Low Total
System
- Under evaluation 0 22 10 2 34
- Retest blocked / failed 3 7 3 0 13
- In progress 7 55 40 3 105
- Approved CRs 2 1 0 0 3
- Current workload 12 85 53 5 155
- Under evaluation for moving post go-live 0 2 10 1 13
Sub-Total 12 87 63 6 168

System
- Ready for re-test 6 60 28 2 96
- Conversions 0 10 2 0 12
Sub-Total 6 70 30 2 108

TOTAL go-live defects 18 157 93 8 276

Defects approved to postpone post go-live 0 0 10 3 13

TOTAL 18 157 103 11 289

15
Actions arising from previous meetings
Date Who Action Update RAG
raised
21 Feb Varsha Establish how to progress on Multi 11 in light of the Ariba Interface Ongoing Amber

25 Feb Paul In light of the current GRS interface issues, consider whether payments can be Ongoing Amber
made manually via 11i and a journal raised
25 Feb Evan Discuss with Mandy whether circa 6 PA tests (relating to December projects) Evan and Mandy to Amber
can be de-scoped from UAT 2 to Dress Rehearsal discuss today
25 Feb WS leads Ensure that the scheduling of Genpact resources is considered in light of Ongoing Amber
month end activities commencing this week,
26 Feb Rafi / Review R2Rs 31 blocked tests to establish how these can be unblocked New
Varsha
27 Feb Evan Raise a defect regarding the PTS interface, and discuss the issue with Mandy New
and Fiona
27 Feb Dan Review a defect (to be raised today) relating to an OCH query on contact New
Walker information, billing address and delivery address
27 Feb Rosine Confirm with Trevor that the remaining 14 tax tests will be conducted by end of New
day on Thursday

16