PMP Project Integration Management PMBOK V4.0

PMP Examination Preparation Course
Topic: Project Integration Management
Version 4.0
Integration Management
Hot Topics
Business Case
Project Plan
Close Project or Phase
Project Monitoring
Change Requests
PMP Workshop | Financial Services

All work described was performed by Capgemini or a Capgemini affiliate
2009 Capgemini - All rights reserved 1
Integration Management - Icebreaker
What is the primary role of the Project Sponsor:

Before the project
During the project
What does a project charter comprise?
What are project constraints? Give some examples?
What are assumptions? What are assumptions based on?
The techniques benefit measurement methods and constrained
optimization methods are used for ________
Who does the actual work in the project?
___________ is a mandatory activity at the end of every project.
___________ is something that invariably happens during every project
and finally ..
What do you think is the role of the project manager?

Processes required to properly coordinate the various

elements of the project
Develop Project Charter
Develop Project Management Plan
Direct and Manage Project Execution
Monitor and Control Project Work
Perform Integrated Change Control

Scope Time Cost Quality
Project Integration Management
HR Comm. Risk Proc

Monitoring &
Initiating Planning Executing Controlling Closing
Process Process Process Process Process
Group Group Group Group Group
Develop Develop Direct and Monitor and Close
Project Project Manage Control Project or
Charter Management Project Project Work Phase
Plan Execution Perform
Integrated
Change
Control

Process of developing a document that formally authorizes a project or

phase.
Establishes a partnership between performing organization and

requesting organization.
Approved project charter formally initiates the project.

Inputs Tools and Techniques Outputs

Project statement of Expert judgment Project charter
work
Business Case
Contract
Enterprise
environmental factors
Organizational process
assets

Inputs - Develop Project Charter
Project statement of work

Description of products or services to be delivered by the project.
SOW references: Business need, Product scope description, Strategic plan.
Business Case Created as a result of
Market demand, Customer request, Organizational need, Legal requirement,
technological advance, social need, etc.
Contract
Enterprise environmental factors
Organization culture/structure
Government or industry standards
Marketplace conditions

Inputs - Develop Project Charter
Organizational process assets

Policies
Procedures
Forms
Lessons learned knowledge base
Historical information
Standards and guidelines

Tools & Techniques Develop Project Charter
Expert judgment
Consultants
Subject Matter Experts
Industry groups
Professional and technical associations

Outputs Develop Project Charter
Project Charter
Issued by project initiator/sponsor (external to the project)
Document that formally authorizes a project
Think about it Can a project exist without a charter?
Documents business needs and the new product service or in other
words the high level project requirements
Links the project to the ongoing work of the organization
Question What about client projects?
The project charter provides the project manager with the authority to
use the budget and deploy the organizations resources

Outputs Develop Project Charter
Project charter comprises:

Project name or title
Project description
Project manager name (Can it be blank?)
Business need (Give Examples)
Project purpose or justification including ROI
Resources (if known)
Stakeholders
Stakeholder requirements
Broad timelines
Major deliverables
Constraints or assumptions
Summary Budget
And can there be a project charter without a sponsor name?
Why is the sponsor name not listed above?

Taking the results of other planning processes and putting them into a
consistent, coherent document
Includes all actions necessary to define, integrate and coordinate all
subsidiary plans into project management plan
Defines how the project is executed, monitored & controlled, and
closed
Documents the collection of outputs
This process results in a project management plan that is updated and

revised through the Perform Integrated change control process

Project Plan
Includes:
Project charter
PM approach or strategy
Scope statement
Work breakdown structure (WBS)
Cost estimates
Schedule
Performance measurement baselines
Major milestones and target dates
Key or required staff
Key risks
Open issues and pending decisions

Project Charter Expert judgment Project management
Outputs from planning plan
processes
Enterprise
environmental factors
assets

Inputs - Develop Project Management Plan
Project charter
Output from planning processes
Governmental or industry standards
Organization structure and culture
Personnel administration

Tools & Techniques - Develop Project Management Plan
Expert judgment is utilized to

Tailor the process to meet project needs
Determine level of configuration management to apply on project
Determine resources and skill levels needed to perform project work
Develop technical and management details to be included in project
management plan.

Outputs - Develop Project Management Plan
Project management plan

The formal, approved document used to manage and control project execution
Includes the life cycle selected for the project and processes that will be applied
to each phase.
Can be either summary level or detailed, and can be composed of one or more
subsidiary plans.

Outputs - Develop Project Management Plan
Subsidiary plans included in Project Management Plan

Scope Management Plan
Schedule Management Plan
Cost Management Plan
Quality Management Plan
Process Improvement Plan
Staffing Management Plan
Communication Management Plan
Risk Management Plan
Procurement Management Plan

Project Management Plan Some Terms / Concepts
Work Authorization System

Generally a system defined at the organizational level
Used to notify team members / sub-contractors that they may begin work on a
work package (Do you know what a work package is?)
Baseline
Used to measure performance
An approved plan for the project work against which project execution is
compared and deviations are measured for management control
Scope, Cost, Schedule, Technical and Quality Parameters

Project Management Plan Some Terms / Concepts
Project Management Plan Approval

Since this is the document based on which project is executed it needs
approval
Sponsors and Stakeholders
Sign-offs needed
Kickoff Meeting
A meeting of all project parties to make sure everyone is familiar with the
project
Held at the end of the planning process group before beginning work on the
project

Perform activities to accomplish project objectives

Extend effort and spend funds
Staff, train and manage team members
Select sellers
Obtain, manage and use resources
Implement planned methods
Create project deliverables
Manage risks
Manage sellers
Issue change requests
Adapt approved changes into project scope, plans and environment.
Process of performing the work defined in project management plan to

achieve projects objectives.


Project management Expert Judgment Deliverables
plan Project management Work performance
Approved changed information system information
requests Change requests
Enterprise Project management
environmental factors plan updates
Organizational process Project document
assets updates

Inputs - Direct and Manage Project Execution
Project management plan Explained earlier

Approved changed requests
Documented authorized changes to expand or contract project scope. The
approved change requests can also modify policies, project management
plans, procedures, costs or budgets or revise schedules.

Tools & Techniques - Direct and Manage Project Execution
Expert Judgment
Project management information system
Automated system used by the project management team to aid execution of
the activities planned in the project management plan

Outputs - Direct and Manage Project Execution
Deliverables
Unique and verifiable product, result or capability to perform a service that
must be produced and provided to complete a process, phase or project
Change Requests
Issued to cover preventive or corrective actions to forestall negative impact
later in the project.

Outputs - Direct and Manage Project Execution
Work performance information

Deliverable status
Schedule progress
Costs incurred
Project management plan updates
Project document updates
Requirements documents
Project logs
Risk register
Stakeholder register

Process of tracking, reviewing and regulating progress to meet

performance objectives defined in project management plan.
Monitoring includes collecting, measuring, and disseminating
performance information
Control includes determining corrective or preventive action or re-
planning.
Continuous monitoring gives the project management team insight

into the health of the project and identifies areas that require
special attention

Project management Expert judgment Change requests
plan Project management
Performance Report plan updates
Enterprise Project document
environmental factors updates
assets

Inputs - Monitor and Control Project Work

Performance Reports
Prepared by project team detailing activities, accomplishments, milestones,
identified issues and problems.

Tools & Techniques Monitor and Control Project Work
Expert judgment

Outputs Monitor and Control Project Work
Change requests

Coordinating changes across the entire project

Identifying the change needs to occur or has occurred
Documentation of complete impact of change requests.
Reviewing and approving change requests
Managing the approved changes when they occur
Maintain the integrity of baselines
The integrated change control process is performed from project

inception through completion

Concerned with:
Influencing the factors which create change, in order to ensure that the
changes are beneficial
Determining that a change has occurred
Managing the actual changes
Requirements:
Reflect all approved changes in the project plan
Reflect changes in the project scope definition. Project scope changes affect
the performance measurement baseline.
Coordinate changes across all knowledge areas


Project management Expert judgment Change request status
plan Change control meetings updates
Work performance Project management plan
information (updates)
Change request Project document updates
Enterprise environmental
factors
assets

Inputs Perform Integrated Change Control

Provides the baseline against which changes will be controlled
Work Performance Information
Change requests
May occur in many forms: oral or written, direct or indirect, externally- or
internally-initiated, legally-mandated or optional

Tools & Techniques Perform Integrated Change Control
Expert Judgment
Change Control Meetings

Change control board is responsible for meeting and reviewing change
requests and approving or rejecting those change requests.
Change control board decisions are documented and communicated to
stakeholders for information and follow-up actions.

Outputs Perform Integrated Change Control

Any modifications to the contents of the project plan or to supporting detail
Change request status updates

Performing the project closure

Finalizing all activities completed
Formal acceptance
Process of finalizing all activities across all Project Management

process groups to formally complete the project or phase.


Project management Expert judgment Final product, service
plan or result transition
Accepted Deliverables Organizational process
Organizational process assets (update)
assets

Inputs - Close Project or Phase

Accepted Deliverables
Deliverables that have been accepted through Verify Scope process.
Project or phase closure guidelines or requirements.
Historical information and lessons learned knowledge base.

Tools & Techniques Close Project or Phase
Expert judgment

Outputs Close Project or Phase
Final Product, Service or Result Transition

Organizational Process Assets (updates)
Project files
Project or phase closure documents
Historical information

Recap
Business Case
Project Plan
Project Monitoring
Change Requests

Review Questions Time
Review Questions

Thank You
www.capgemini.com/financialservices

PMP Project Integration Management PMBOK V4.0

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

PMP Project Integration Management PMBOK V4.0

Uploaded by

Copyright:

Available Formats

PMP Examination Preparation Course

Topic: Project Integration Management

PMP Workshop | Financial Services

What is the primary role of the Project Sponsor:

PMP Workshop | Financial Services

Processes required to properly coordinate the various

PMP Workshop | Financial Services

Scope Time Cost Quality

Project Integration Management

HR Comm. Risk Proc

PMP Workshop | Financial Services

PMP Workshop | Financial Services

Process of developing a document that formally authorizes a project or

Establishes a partnership between performing organization and

Approved project charter formally initiates the project.

PMP Workshop | Financial Services

Inputs Tools and Techniques Outputs

PMP Workshop | Financial Services

Project statement of work

PMP Workshop | Financial Services

Organizational process assets

PMP Workshop | Financial Services

PMP Workshop | Financial Services

PMP Workshop | Financial Services

Project charter comprises:

PMP Workshop | Financial Services

This process results in a project management plan that is updated and

PMP Workshop | Financial Services

Inputs Tools and Techniques Outputs

PMP Workshop | Financial Services

PMP Workshop | Financial Services

Expert judgment is utilized to

PMP Workshop | Financial Services

Project management plan

PMP Workshop | Financial Services

Subsidiary plans included in Project Management Plan

PMP Workshop | Financial Services

Work Authorization System

PMP Workshop | Financial Services

Project Management Plan Approval

PMP Workshop | Financial Services

Perform activities to accomplish project objectives

Process of performing the work defined in project management plan to

PMP Workshop | Financial Services

Inputs Tools and Techniques Outputs

PMP Workshop | Financial Services

Project management plan Explained earlier

PMP Workshop | Financial Services

PMP Workshop | Financial Services

PMP Workshop | Financial Services

Work performance information

PMP Workshop | Financial Services

Process of tracking, reviewing and regulating progress to meet

Continuous monitoring gives the project management team insight

Inputs Tools and Techniques Outputs

PMP Workshop | Financial Services

Project management plan

PMP Workshop | Financial Services

PMP Workshop | Financial Services

PMP Workshop | Financial Services

Coordinating changes across the entire project

The integrated change control process is performed from project

PMP Workshop | Financial Services

PMP Workshop | Financial Services