Professional Documents
Culture Documents
Operating Expenses
Points to remember:
• Petty cash fund shall be sufficient for the
recurring petty operating expenses of the
agency for one month.
• It shall be maintained using the Imprest
System.
• All replenishments shall be directly charge to
the expense account and at all times:
PCF= Total Cash on Hand + Unreplenished Expenses
The PCF shall be kept separately from the
regular cash advances/collections.
1. Toll Receipts
2. Trip Tickets
Procedures for Disbursements
Through Petty Cash Fund
Petty Cash Fund Custodian shall prepare the Report
on Paid Petty Cash Voucher (RPPCV) and maintain
the Petty Cash Fund Record (see this link) to
monitor and control the granting and utilization of
the fund. The RPPCVs shall be the basis in
preparation of DV to replenish the PCF. The
Accounting Division/Unit shall record the
replenishment of PCF in the Check Disbursement
Journal through a JEV and shall maintain SL to
monitor and control accountability.
Once the Petty Cash Fund Custodian received
the check for PCF from the Cashier, he must
records the same to PCFR (see this link) in the
Cash Advance Column.
The PCFC shall forward all the 4 copies of DV, all 3 copies of ORS,
originals of RPPCVs and PVCs and Supporting docs. To Budget Division
for recording of obligation.