Backlog Management Checklists by Naveed Ramzan

Backlog Management Checklist
Naveed Ramzan
www.agile.org.pk | contact@agile.org.pk | #AgilePK

About Me
I am Naveed Ramzan
● ITIL ® V3 Foundation Certified
● Working in Agile Environment since 2009
● Working as Open Source Developer in Multinational Company
● Provide services as Agile Coach in various IT Companies
● Playing Product Owner Role
2
Talk’s Agenda
● Backlog Management Checklist
o Role
o Activities
o Responsibilities
3
Roles
● Product Owner
● Scrum Master
● Team Members
4
Role of Product Owner
Product
Owner
Client
Team
5
Responsibilities of Product Owner
● Provide Vision
● Communication
● Motivate Team
● Maintain Backlog
6
Responsibilities of Product Owner
● Continuous Backlog Grooming
● Define Releases
● Accept/Reject/Improve User Stories
● Honest Feedback
7
Role of Scrum Master
8
Role of Team Member
● Add Technical Steps to each story
● Add Complexity level to each story
● Add fair timeline to each story
9
Major Activities
10
Another Major Role in Backlog Management
11
Client
● Who knows about the product more than Product Owner
● He knows his business objectives
● He defines the elements that create Value
12
Issue with this role
Client just enters/sends few words of EPIC or user story
13
Solution (PO to Client)
● All EPIC/User stories should be in pre-mature status by default
● Product Owner should do monthly or bi-monthly call with client
● Lead the meeting and discuss each EPIC/User story with client
● Add all discussion points in that EPIC/User Story
14
Solution (PO to Team)
● Discuss each EPIC / User story with team
● Mature/Groom EPIC/User story (if needed) and update with all stuff/info
● Enter Fair Estimation and Priority
● Inform client about the User story priorities / dependencies and estimation
15
How to engage Client in Backlog Management
Client Backlog Product Owner
Team
16
Output
● Client will be happy that team understand the Business Value
● He will try to write groomed user stories
17
Project Manager / Product Owner
18
Best way to Manage Backlog
● Incident Management
● Problem Management
● Request Fulfilment ITIL ®

V3 Foundation
● Continuous Improvement
● Daily support tasks
19
Handle Few Real time Scenarios
20
Scenario 1
● Team have started sprint from 25-Mar to 05-Apr
● Client changed a small requirement in a user story ABC-012
● User story ABC-012 is in process in current Sprint
21
Scenario 1
● Steps to do:
○ PO should check the team member working on user story ABC-012
○ PO should discuss with team member regarding Time estimation of updated requirement
○ Ask to remove user story of least priority from the sprint from that team member log
○ PO should keep balance with the requirement estimation hours and team working hours
○ PO should inform client, we are going to remove from current sprint a user story ABC-15 due
to this immediate change in user story ABC-012
22
Scenario 2
● Team is going to start sprint 01-Apr to 10-Apr
● Client added a new user story ABC-045 with high priority
● User story ABC-045 need Research and implementation
23
Scenario 2
● Steps to do:
○ PO should assess and discuss with team
○ PO should recommend to divide into 2 parts (Research and Implementation)
○ PO Should inform client that Research part will be included in sprint (01-Apr to 10-Apr)
○ Implementation part should in next sprint
○ In this way, it will be easy to handle user story, progressive, output will be in chunks
24
Few tips to Manage Backlog to Sprints
25
#1
Think Big and start with small
26
#2
27
#3
Add acceptance criteria
28
#4
● Remove User Stories that no longer appear relevant
● Creating new User Stories in response to newly discovered needs
● Re-assessing the relative priority of stories
29
#5
Every team member should do his own

SWOT Analysis
30
#6
● 75% of sprint time for new issues
● 15% of sprint time for Technical debates or Research
● 10% of sprint time for Bug Fixes of last sprint
31
#7
Learn, how to Negotiate with Client !
32
Your Turn
33
Contact Me
ping@naveedramzan.com
34

Backlog Management Checklists by Naveed Ramzan

Uploaded by

Document Information

Copyright

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Backlog Management Checklists by Naveed Ramzan

Uploaded by

Copyright:

Backlog Management Checklist

www.agile.org.pk | contact@agile.org.pk | #AgilePK

● ITIL ® V3 Foundation Certified

● Working in Agile Environment since 2009

● Working as Open Source Developer in Multinational Company

● Provide services as Agile Coach in various IT Companies

● Playing Product Owner Role

● Accept/Reject/Improve User Stories

● Add Complexity level to each story

● Add fair timeline to each story

● He knows his business objectives

● He defines the elements that create Value

Client just enters/sends few words of EPIC or user story

● Product Owner should do monthly or bi-monthly call with client

● Add all discussion points in that EPIC/User Story

● Enter Fair Estimation and Priority

● He will try to write groomed user stories

● Request Fulfilment ITIL ®

● Daily support tasks

● Client changed a small requirement in a user story ABC-012

● User story ABC-012 is in process in current Sprint

○ PO should check the team member working on user story ABC-012

● Client added a new user story ABC-045 with high priority

● User story ABC-045 need Research and implementation

○ PO should assess and discuss with team

○ PO should recommend to divide into 2 parts (Research and Implementation)

○ Implementation part should in next sprint

Think Big and start with small

Add acceptance criteria

● Creating new User Stories in response to newly discovered needs

● Re-assessing the relative priority of stories

Every team member should do his own

● 15% of sprint time for Technical debates or Research

● 10% of sprint time for Bug Fixes of last sprint

Learn, how to Negotiate with Client !

You might also like