GRADE 8 ICT

MS WORD 2013
Insert and Modify Diagrams
Creating Diagrams

When you need your document to clearly illustrate a

concept such as a process, cycle, hierarchy, or
relationship, the powerful SmartArt Graphics tool is
available to help you create a dynamic, visually appealing
diagram. By using predefined sets of sophisticated
formatting, you can almost effortlessly put together any of
the following diagrams:
• List These diagrams visually represent lists of related or independent information—for example, a list
of items needed to complete a task, including pictures of the items.
• Process These diagrams visually describe the ordered set of steps that are required to complete a
task—for example, the steps for getting a project approved.
• Cycle These diagrams represent a circular sequence of steps, tasks, or events, or the relationship of a
set of steps, tasks, or events to a central, core element—for example, the looping process for
continually improving a product based on customer feedback.
• Hierarchy These diagrams illustrate the structure of an organization or entity—for example, the top-
level management structure of a company.
• Relationship These diagrams show convergent, divergent, overlapping, merging, or containment
elements—for example, how using similar methods to organize your email, calendar, and contacts can
improve your productivity.
• Matrix These diagrams show the relationship of components to a whole—for example, the product
teams in a department.
• Pyramid These diagrams illustrate proportional or interconnected relationships—for example, the
amount of time that should ideally be spent on different phases of a project.
• Picture These diagrams rely on pictures instead of text to create one of the other types of diagrams—
for example, a process picture diagram with photographs showing the recession of glaciers in Glacier
National Park. Picture diagrams are a subset of the other categories but are also available from their
own category so that you can easily locate diagram layouts that support images.
 To create a SmartArt
diagram in Word 2013,
you begin by selecting
the type of diagram you
want to create from the
Choose A SmartArt
Graphic dialog box. The
categories are not
mutually exclusive,
meaning that some Word 2013 includes more SmartArt templates than
previous versions of Word.
diagrams appear in
more than one
category.
 After you choose a layout, Word inserts the basic diagram into
the document and displays the associated list format in the Text
pane, into which you can enter information. You can enter more or
less information than is required by the original diagram; most
diagrams support a range of entries (although a few are formatted
to support only a specific number of entries). You can insert and
modify text either directly in the diagram shapes or in the
associated Text pane. Depending on the diagram type, the text
appears in or adjacent to its shapes.
EXERCISE
Create a simple diagram, add text, adjust the diagram size, and specify the diagram’s position in
relation to the document text and page margins

1. Click to position the cursor at the left end of the Gather Information heading.

2. On the Insert tab, in the Illustrations group, click the SmartArt button to display all the
available SmartArt graphic layouts in the Choose a SmartArt Graphic dialog box.

3. In the left pane, click each diagram category in turn to display only the available layouts of that
type in the center pane.

4. In the left pane, click Process. Then in the center pane, click each process diagram layout in
turn to view an example, along with a description of what the diagram best conveys, in the
right pane. While you are exploring, imagine the types of data that you might diagram by using
the various layouts.
5. When you finish exploring, click the second thumbnail in the seventh row (Vertical
Process), and then click OK to insert the process diagram at the cursor.

6. With the cursor in the first

bulleted item in the Text pane,
enter the following: Gather
information. Then press
the Down Arrow key to move
the cursor to the next
placeholder. Notice that as you
enter letters in the bulleted list,
they appear in the
corresponding diagram shape.
7. Enter Set up team in the second bulleted list item, press the Down Arrow key, and
then enter Plan project in the third bulleted list item.
8. With the cursor at the end of the third bulleted item in the Text pane, press Enter to extend
the bulleted list and add a new shape to the diagram. Then enter Meet with
department. Notice that the diagram shapes adjust to accommodate the new entry, and
the text in all the shapes resizes so that the longest entry fits.

9. In the Text pane, click

the Close button.
Notice that the
diagram is awkwardly
located and
surrounded by a lot of
white space.
10. On the right side of the diagram frame, point to the sizing handle (the square), and when the
pointer changes to a double-headed arrow, drag to the left until the frame is approximately as
wide as the shapes within the diagram.
11.When you release the mouse button, the Layout Options button appears to the right of the
diagram frame. Click the Layout Options button to expand the menu.

12.On the Layout Options menu, in

the With Text Wrapping area, click
the first thumbnail (Square) to
move the text that follows the
graphic to its right side.

13.On the Layout Options menu,

click the See more link.

The diagram is anchored to the Gather Information

heading and moves with it.
 Options on
this page
control
where the
diagram
appears
relative to
other
document
elements.

14.On the Position page of the Layout dialog box, in the Horizontal area, click Alignment.
Then click the Alignment arrow, and in the list, click Right. Leave the relative to setting as
Column.
15.In the Vertical area, click Alignment. Leave the Alignment setting as Top, and change the
relative to setting to Line.
16. Click OK and then click away from the diagram to
display the results. The diagram now sits neatly to the
right of the text, to support the content without
interrupting its flow.

You can align and size the diagram to fit your needs.

*END*