IMPREST & SUB IMPREST

Saliya Dharmawardane
BSc. B.Adm.(Sp),MPA(PIM) CPA,DPFM,DIPCA,FPFA
Senior consultant/SLIDA
 MEANING OF IMPREST

THE
AMOUNT
TREASURY
PLACE TO
DEPARTMENT TO A PUBLIC
MAKE A
OFFICER
AUTHORIZE
D PAYMENT
 TO WHOM IT
GRANTED
FRESH IMPREST ARE GRANTED
ONLY
TO

• TO CHIEF ACCOUNTING OFFICERS

• TO ACCOUNTING OFFICERS

• INDIVIDUAL OFFICERS ONLY IN SPECIAL CASES

HOW CAN WE UTILIZED IMPREST

WITHIN THE YEAR

ONLY FOR AUTHORIZED

PAYMENT

SETTLE THE BALANCE AT

31.DECEMBER
 IMPREST WARANT & LIMIT OF IMPREST
FR (91)
IS A LETTER ISSUED BY TREASURY
TO EACH HEAD
BASED ON ITS ANNUAL REQUIRMENTs
TO WITHDRAW MONEY
FROM CONSOLIDATED ACCOUNT
THE AUTHARISED AMOUNT IS REFERED AS THE
LIMIT OF IMPREST
 CAN LIMIT BE EXCEEDED

NO BUT
IF NECESSARY
ONLY THROUGH

SUPPLIMENTARY IMPREST
AUTHORITY
 HOW CALCULATE IMPREST LIMIT
CALCULATE BY TREASURY AT THE BEGINNING OF EACH FINANCIAL
YEAR
THE AGREGATE AMOUNT
OF THE FINANCIAL YEAR OF THE HEAD

TO MEET ALL ITS AUTHORIZED PAYMENTS DURINGTHE FINANCIAL

YEAR

EXCEPT TRANSFER PAYMENTS

 CAN TREASURY WITHDRAW THE IMPREST
GRANTED

YES
TREASURY HAS THE RIGHT TO RECALL , AT
ANY TIME,ANY SUM OF MONEY FROM
ANY IMPREST GRANTED
 HOW TO GET INCREASE TO IMPREST
LIMIT
• LIMITS ARE GIVEN IN IMPREST AUTHORITY
• IF ANTICIPATE THE AUTHORITY WILL BE
EXCEEDED
• YOU HAVE TO MAKE AN APPLICATION FORM
TO THE DEPARTMENT OF TREASURY
OPERATIONS ASKING
A SUPPLIMENTARY IMPREST
AUTHORITY
 CAN DELAY THE SURRENDER OF BALANCE OF
THE IMPREST
• BALANCE ON 31st DECEMBER IN HAND SHOULD
BE SURRENDERED TO TREASURY
BUT
only in following occasions it can be delayed
• F Treasury grant special authority to surrender in
latter
BUT
• you cannot use the amount in your hand to make
any payments of subsequent years
 SUB IMPREST

• RE ISSUE OF IMPREST TO ANY OFFICER

AMONG SUBORDINATES ONLY BY
ACCOUNTING OFFICER IS REFERED AS SUB
IMPREST.
 CAN IMPREST ISSUED TO OFFCER BE RE ISSUE
TO OTHER OFFICER
IF TREASURY ISSUE A IMPREST TO AN OFFICER
• IT CANNOT BE RE ISSUE TO OTHER
OFFICER without prior approval of
Treasury
 WHAT PURPOSES SUB IMPREST ARE GRANTED

IMPREST CATEGARY AUTHORIZE OFFICER MAXIMUM AMOUNT

ANY OFFICER
WORKING 25000 BUT
PETTY UNDER DIRECT EACH PAYMENT
CANNOT EXCEED
CASH SUPERVISION OF
a STAFF OFFICER 5000
 WHAT PURPOSES SUB IMPREST ARE GRANTED

IMPREST CATEGARY AUTHORIZE OFFICER MAXIMUM AMOUNT

100,000BUT
AN Ad-Hoc ONLY TO a STAFF EACH PAYMENT
CANNOT EXCEED
Sub OFFICER for any
specific purpose Not
Imprest
Specific
 WHAT PURPOSES SUB IMPREST ARE GRANTED

IMPREST CATEGARY AUTHORIZE OFFICER MAXIMUM AMOUNT

To A Sub Office
CONTINOUS But only to a To meet all
SUB Bank
IMPREST payments
Account

Need to get the approval of DG of the

TOD
CAN USE OF BANK PRE PAID CARDS

YES
YOU CAN USE THE BANK PRE
PAID CARDS TO MAKE
PAYMENTS THROUGH SUB
IMPREST