LETTER FORMATS

THE ORDER LETTER

Otherwise known as an order letter, a letter of
order is a document that confirms the details of
a purchase of goods or services from one party
to another. It usually includes more information
about what you are ordering, like quantity,
model number, or color, the payment terms, and
the matter in which the products are to be
shipped. When the recipient receives this letter,
they will process the order and send the
merchandise.
Tips in Writing Order Letter
1. Write the letter in a precise manner.
2. Make sure you keep the language of the letter formal and easy so
that the reader does not find it difficult to read.
3. If you are writing the letter to place order make sure you do not
make any mistakes.
4. Avoid making spelling and grammar errors.
5. Do not deviate mid way from the topic while writing the letter.
6. Write the letter in a polite and apt manner.
 Dos and Don’ts in Writing Order Letter

1. An Order Letter should be addressed to the person

responsible for executing the order.
2. It should include all the terms and conditions agreed upon
by both involved parties.
3. Since it is purely an official letter it should be typed out.
4. There is no need to use too many adjectives in the letter
since it is purely for an order being placed.
5. The letter should have all relevant details related to the
order, for example, quantity, price and other terms and
conditions.
I am writing to formally place an order for 100 pieces of your navy blue
denim fabric sections (6 ft. x 20 ft. each) for a large manufacturing project for
a priority client. The catalog number (from your September catalog) is 445-
2221-05-NB. Please include your latest catalog with the order.
The initial order will be for 100 pieces of fabric. The unit price for each
section of fabric is listed at $21 per yard. This brings the initial order total to
$13,986 and the final total, including shipping, to $14,352. A check in this
amount is enclosed. I would like a confirmation of receipt of this check
emailed to me at example-email@example.com. Please ship the fabric to our
receiving center at:
Seaside Manufacturing
1500 Riverfront Street
New Parkland, CA, 91010
Finally, I would like the order shipped UPS since I need this fabric ASAP.
Tracking information can be sent directly to my phone at (555) 236-5451. If
there are any additionally fees, please let me know and I will work out the
payment details with you. Thank you for your time and prompt attention.
This letter is with reference to the meeting that took place when we visited
your factory for purchasing school uniform for our school.

We are glad to inform that we would like to order 200 uniforms which
include 80 small sized, 75 medium sized and 45 large sized for our students.
We will appreciate if the order can be delivered to our address at the latest
(insert the date). Please, note that 100 % of the payment will be made after
the delivery. If the order is not made on the said date, then please consider it
to be canceled. The price of a uniform is $ (insert amount) as it was agreed
during the meeting.

Please, review the letter and if you have any objections or any
recommendations or suggestion, please contact me. We hope for long term
cooperation with you.

Sincerely,
For your assignment………………….

Encode one letter of order using the following details:

1. Design your own letterhead.
2. Order fruit-bearing tree seedlings.
3. Specify shipment date and place and other necessary
details.
4. Use matrix form in presenting ordered goods.
5. You are sending payment to the recipient’s BDO
account.
6. Submit your letters next meeting-Sept. 11, 2017,
Monday.