Unit 42: Project Management for

Business
Unit code: H/601/1036

QCF level: 5

Credit value: 15 credits

This unit provides an understanding and experience of project management

principles, methodologies, tools and techniques that may be used in industry

and the public sector.

On successful completion of this unit a learner will:

1 Understand project management principles

2 Be able to manage a project’s human resources

3 Be able to apply project processes and procedures.

1. Understand the principles of project management
Assessment Criteria 1.1 : describe the background and principles
of project management
Project management: project management and the role of the

project manager eg management of change, understanding of

project management system elements and their integration,

management of multiple projects, project environment and the

impact of external influences on projects; identification of the major

project phases and why they are required; understanding of the work

in each phase; the nature of work in the lifecycles of projects in

various industries.
“Unique process consisting of a set of coordinated and controlled

activities with start and finish dates, undertaken to achieve an objective

conforming to specific requirements, including constraints of time, cost,

quality and resources”

• A Project is a planned set of activities

• A Project has a scope

• A Project has time, cost, quality and resource constraints

 The art of organising, leading, reporting
and completing a project through people
 A project is a planned undertaking
 A project manager is a person who causes things to
happen
 Therefore, project management is causing a planned
undertaking to happen.
A Good Project Manager
◦ Takes ownership of the whole project
◦ Is proactive not reactive
◦ Adequately plans the project
◦ Is Authoritative (NOT Authoritarian)
◦ Is Decisive
◦ Is a Good Communicator
◦ Manages by data and facts
◦ Leads by example
◦ Has sound Judgement
◦ Is a Motivator
◦ Is Diplomatic
◦ Can Delegate
 Managing multiple projects and deadlines at work can be stressful. It
is important to take the time to organize your work and schedule.

• Step 1: List all projects you are involved in

• Step 2: List the amount of time you expect it will take you
to complete your work on each project
• Step 3 : Make a to-do list of tasks in order based on the
amount of time you expect the work to take and the
deadlines for the work.
• Step 4 : Share your to-do list with your manager or all
appropriate project managers to ensure you have the
correct plan.
• Step 5 : Communicate regularly with project managers and
team members about your progress.
Project Management System Elements And Their Integration
Project Management System Environment
Factors Affecting Project Management Environment

PROJECTS
Project Phases
• Initiate. The initiation process authorizes the overall project or the next phase
of a project.

• Plan. The planning processes are precisely that--the defining and refining of
the best courses of action to take to attain the project objectives.
Core processes are those that have clear dependencies that require
them to be performed in essentially the same order on most projects
Facilitating processes are entirely dependent on the nature of the
project and are performed intermittently and as needed--though they
are not optional.

• Execute. Planning paves the way for executing, which involves coordinating
resources, human and otherwise, to carry out the overall project plan.

• Monitor and control. As the figure below shows, controlling processes have a
strong presence in all but one of the project management stages.

• Close. The watchful eyes of the controlling processes eventually lead to

closing, where the project is accepted and brought to an orderly end.
Project Phases – Work to be done at each phase
 Initiate the project
 Identify the Project Manager
 Develop the Project Charter
 Conduct a Feasibility Study
 Define Planning Phase
 Sign off on the Project Charter
 Organize and staff the project
 Develop a Project Plan
 Sign off on the Project Plan
 Execute the Project Plan
 Manage the Project Plan
 Implement the project’s results
 Sign off on project’s completion
 Document the lessons learned during the
project
 After-implementation review
 Provide performance feedback
 Close-out contracts
 Complete administrative close-out
 Deliver project completion report
 Partial Execution
Solution
Know Answer
Space
HOW

Problem Partial
Don’t Know
Space Answer

Project
Definition
Don’t Know Know
WHAT