Professional Documents
Culture Documents
Management 3200
Learning Objectives
At the conclusion of this lecture, you
should:
– Know how to plan and prepare an effective
oral presentation utilizing the OABC
principle.
– Feel confident in your ability to deliver a
good oral presentation verbally and non-
verbally.
– Be able to create and use visual aids to
enhance verbal message.
Learning Objectives
At the conclusion of this lecture, you
should:
– Understand how to set-up a room to
facilitate the desired learning environment.
– Feel comfortable facilitating a question and
answer session.
– Know how to make a group presentation
more effective.
– Be able to evaluate your presentation.
Oral Presentation Agenda
Preparation
– Planning
– OABC
Presentation
– Voice
– Non-verbal communication
– Visual aids
– Room layout
Oral Presentation Agenda (cont’d)
Presentation
– Time
– Question & answer session
Presentation tips
– General
– Group
Post-evaluation
Q&A
Conclusion
Preparation: Planning
Create an objective to achieve purpose
Analyze audience
Plan timing
Consider delivery methods
Preparation: Planning
Delivery Methods
Memorized
Manuscript/Reading
Extemporaneous/Speaking from notes
Impromptu
Preparation: Opening
Must be creative/catch attention
– Question (rhetorical or other)
– Appropriate humor
– Visual
– Interesting story
– Good/bad example
– Quote
– Hypothetical question
– Startling fact
Preparation: Opening
BLUF – bottom-line up-front
Don’t apologize or make excuses
Write it last
Consider memorizing it
Preparation: Agenda
Questioning
Why Ask?
Closed vs. Open-ended
Overhead vs. Direct
Relay vs. Reverse
Preparation: Body
Questioning
Getting Responses
– Ice-breaker
– Ten-Second Rule
– Listening skills
– Movement
Preparation: Conclusion
Strong and clear
Ensure purpose/objective is achieved
– Repeat major points/summarize
– Give conclusions and recommendations
– Give a challenge/action steps
Conduct Q & A
Plan a solid ending after Q & A
Oral Presentation Agenda
Preparation
Presentation
– Voice
– Non-verbal communication
– Visual aids
– Room layout
– Time
– Question & answer session
Presentation: Voice
Pitch - high or low frequency
Rate - speed at which you speak
Volume - how loud you speak
Tone - cumulative effect of voice
Fillers
Silence
Presentation: Non-verbal
Two main sources: face and upper
limbs
Eye Contact/Facial Expression
– Three-second conversations with audience
members
Upper limbs
– Use to supplement your spoken message
Presentation: Non-verbal
Appearance/Posture
– Not noticed
– Well groomed
– Slightly more formal than audience
Movement
– Use floor space effectively
– Move toward audience naturally
– Don’t pace or wander
– Place weight evenly on both feet
Presentation: Visual Aids
Do NOT Use Visual Aids to:
– impress your audience with overly
detailed tables
– avoid interaction with your audience
Visuals
– make more thanthat
one DISTRACT
main point
from the Presentation
– present simple ideas that are easily stated
verbally should not be used!
– present irrelevant data
Presentation: Visual Aids
Most common visual aids:
– Computer projected images
– Overhead projector
– Posters and flip charts
– Audiovisual
– Handouts
– Photographic slides
– Artifacts
Presentation: Visual Aids
OVERHEAD/
FLIP CHARTS SLIDES
AUDIO-VISUAL
Improper Layout of Power point
Slide
Sounds
Sounds
Fly-ins
Fly-ins
Distracting
Distracting backgrounds
backgrounds
Loud
Loud Colors Colors
Wild
Wild pictures
pictures
Strange
Strange fonts fonts &
& letter
letter junk
junk
Small fonts
Small fonts
Too
Too many
many bullets!
bullets!
Presentation: Visual Aids
Semi-Circle/U Arrangement
Presentation: Room Layout
Round-Table Arrangement
Presentation: Room Layout
Classroom Arrangement
Presentation: Room Layout
Chevron Arrangement
Presentation: Room Layout
Answering Questions
Listen carefully
Answer accurately, concisely, clearly and
admit when you don’t know the answer
Tough questions:
– remain calm
– take time to think
– answer honestly
– ask the audience for assistance
– don’t ramble
Oral Presentation Agenda
Preparation
Presentation
Presentation tips
– General
– Group
Post-evaluation
Presentation Tips
Practice Techniques
– Speak conversationally
– Rehearse out loud on your feet
– Memorize key parts
– Practice with visuals
– Critique practice session
– Simulate actual situation
– Time yourself
Presentation Tips
Six Misconceptions
You have to have a God-given talent to be
a good speaker.
It was a lot easier for “them”.
Good speakers don’t have to work at it.
The experienced people don’t get nervous.
I could never be a good speaker.
I’ve tried all that and it didn’t work.
Presentation Tips
Overcoming Apprehension
Start small
Add on progressively
Start with a message of importance to you
Know your material and PREPARE well
Speak often, as much as you can, in all
forms
Practice and test
Presentation Tips