Chapter 7

Organisation and
Consolidation of Information

October 2015
1. Strategies in Organising.
2. Consolidation of Information.
3. Presentation Skills
I Identify topic/issues • Identify research problems

N • Identify information sources: Primary/

Searching for Secondary/ Tertiary
F information • Identify Information Resources
O (Bibliographic & Knowledge databases)

R • Keyword Search
M Search strategies • Exploratory

T • Fixed Fields

I Information resources
• Printed materials, e-books, articles from
online databases, websites
O
N Selection / evaluation
• Reading: Scanning / Skimming
• Critical & Analytical Reading
• Note-taking
P Organisation &
• Classification, Index/ Filing
A Consolidation

T • Research format, written or online,

powerpoint presentation, thesis/
H Presentation
dissertation
 Effective organisation is a critical part of
Information Literacy.
 Information should be organised and
presented to meet the goal.
 The right information should be
communicated to the right audience.
 Questions and steps:

 Have I enough information for my purpose?

 How can I best combine information from
different sources?
 Limit an investigation to a manageable size.
 Summarise information.
 Combine the information into larger units of
information.
 Combine the units of information into a
structure.
 Review and adjust structure to meet the
purpose of the task.
Collect the notes made
 Analyse and select the important ones.
 Highlight notes, annotated, summary, mind mapping etc.

Index
 Sift, sort and group the information i.e. by subjects, keywords,& questions.
 Identify & note different viewpoints.
 Arrange work into folders; electronic or manual.

Reorganise
 Interact with the information. Re-phrase it, reorganise it.
 Identify concepts, main ideas, supporting ideas – both analyse and
organise

Test
 Use the information to answer your research question. Is it successful?
 Tools Useful Suggested use
Note cards Convenient for recording Arrange events chronology
one idea per card. Arrange hierarchically
Arrange alphabetically
Binders All information can be kept Create different folders for
in one place. each concepts
Additional divider tabs
allows efficient organisation.
Individual Documents in original forms Create a folder for each
folders can be stored. concept
Can have separate folder for
different periods
chronologically
Electronic Minimise use of paper / Sort by concept or idea
folders Storage and retrieval with Can duplicate information
ease. for different needs

Visual Information can be easily Shows relationships between

organisers rearranged. concepts
Provides a view of the big
picture.
 Information that is gathered from different formats
needs to be organised so that the information on the
same issue can be collocated and not dispersed.

 Make notes & filing. Include details (e.g. Author, title,

page no., quotation, date + time of interview, etc.)

 Collect ideas by sorting information in an orderly

scheme. Be methodical & consistent.

 Apply critical reading and thinking strategies.

 Manage resources, documents and time.

 Check calendar for your next due date.

Organise information from different
sources & formats
Organising information will allow you to:

1.Store and retrieve information easily.

2.Communicate the information to clients or
colleagues.
3.Identify gaps or the need for further information.
4.Weed out or discard any unnecessary information.
5.Identify trends or patterns in the information.
6.Consolidate and synthesize different pieces of
information new knowledge.
• Graphic /Visual organizers of information:
 Allow examination of relationships.
 Assist in organising the essential Mind map –
concepts and ideas. visual
 Make the main elements and organiser
sub-elements clear.

• Note
 Sketching and reviewing information
in visual tools, helps enforce
information in your memory.
 Recalling for a presentation or an exam
is easier.
 Having evaluated, selected and organised the
information, all the information collected
will now have to be ‘assembled’.

 Consolidation Process:
• Apply critical and analytical thinking skills:
• Establish the links between theory and
practice.
• Link concepts together.
• Link ideas to issues.
• Consolidate information obtained from;
Literature search, Survey data, Interview.
 Combine the different elements into a new
entity.
 Integrate materials to create your own
information product.
 Based on information, create new meaning or
understanding.
 Draw conclusions to create new knowledge.
 Apply new understanding to solve the task or
research problem in hand.
 Presentation of project/ assignment /thesis.
 Information literate
people
“engage in
independent
learning through
constructing
new meaning,
and knowledge”
 Presenting information clearly and effectively is
a key skill in Information Literacy.
 Types of Presentation :
 Written presentation: assignments,
project papers, theses, etc.
 Oral presentation: seminars, talks, meetings
etc.
• Effective, step-by-step preparation
and the method and means of presenting the
information should be carefully considered.
• Preparation is the most important part of
making a successful presentation.
Note:
Difference between written and oral presentations:

Written Presentation
• The reader of a paper can skip parts and take
a preview at the conclusions and go back
to relevant materials to understand the results.

Oral Presentation
• The listener by necessity has
to follow the order in which
the speaker presents his material.
List of References:

Presentation has to be accompanied with the list of

references to:

 complete bibliographical details. Give credit

where due.
 reflect the scope & depth of your reading.
 ensure plagiarism does not occur– can check
ideas & facts.

 Footnotes or Notes:
 Are notes at the bottom of the page that contain
the relevant information.
 Can be in the form of citation of the resource as
explanation.
 Guide to citation AeU Knowledge Centre
Webpage.

 http://library.aeu.edu.my/

Guide to citation use

 Choose a topic
 Give 3 books in OPAC
 Give 3 Journal Articles
 Give 3 Websites
 Get some graphics
 Do a brief power point slide presentation of not more than 8
slides. Last slide on citation.