“IT takes one an hour of preparation for each minute of presentation

time.” Wyne Burgeff

EFFECTIVE
EFFECTIVE
PRESENTATION
PRESENTATION
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 Presenting is a Skill…
Develop through
experience
and training.

 “Great speakers
aren’t born, but
trained.”

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 Why
Why presentation
presentation

Educate
Inform

Persuade

Main purpose

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 Focus
Focus

The
Plannin Creating Presentati
Present Managing
Introducti g Your Effective on non verbal
on ation Visual Technique communicat
Present
Sequenc Aids s ion
ation
e

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 Effective
Effective presentation
presentation
Conducted
Audience
Accomplish
Control Anxiety
within time
– Don’t
es Fight
Objective
Centered
frame

F
u
n
F
o
r
Y
o
u
&
a
u
d
i
e
n
c
e
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 How
How to
to present
present

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 Planning
Planning your
your presentation
presentation
1. Determine Purpose
2. Assess Your Audience
“Success depends on your ability to reach your audience.”
 Size
 Demographics
 Knowledge Level
 Motivation
 Perception

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 Planning
Planning for
for presentation
presentation
3. Plan Space
 Number of Seats
 Seating Arrangement
 Audio/Visual Equipment
 Distracters

More
More planning
planning
4. Organizing
 Determine Main Points (5Ws)
 Evidence

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 Presentation
Presentation Strategy
Strategy !!

Manage the Issues ! Manage the People !

Manage both !
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 Ingredients
Ingredients for
for aa great
great presentation
presentation

1. Motivation
2. Your Key Idea
3. Emotional attachment
4. Effective language

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 Sequencing
Sequencing presentation
presentation

 Topical m
 Chronological w
 Cause/Effect gl w
 Problem/Solution ter

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 Opening
Opening presentation
presentation
 Introduce Yourself –

 Introduce Topic - Overview

 Get Attention, Build More Rapport

 Humor
 Short Story
 Starling Statistic
 Make Audience Think
 Invite Participation
 Get Audience Response interactive

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  "The audience only pays attention as long as you know
where you are going.”

Grab Attention !

Create Impact !

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 …Get
…Get the
the attention
attention

WIIFM
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 Creating
Creating impact
impact

Create a Bang !
Some bombing options …

 Tell a joke conducive

 A startling fact
 Pay a compliment
 A challenging question

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 Providing
Providing overview
overview
 Clearly Defining Topic
 If Informative…
 Clear parameters for content within time
 If Persuasive…
 What’s the problem
 Who cares
 What’s the solution

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 Heeding
Heeding main
main points
points
 Main Point
 Supporting Evidence
 Examples
 Feedback & Questions From
Audience
 Attention to, and Focus on, Audience
(Listening)

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 Attachment
Attachment with
with audience
audience
 Tell stories, incidents and

personal experiences to

connect

with your audience

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 Presenter
Presenter
 Dress properly  Speaking at
 Face your audience reasonable pace
 Audience focus  Use inflection
 Be professional  Project your voice
 Enthusiasm  Talk to your
audience

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 Use of “YOU, YOUR, YOURS”

x 1 = At the beginning

x 2 = The most important point

x 3 = Danger of losing contact

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 Considering
Considering perceptions
perceptions
 Consider the other person’s mental frame of reference
 Tell your audience you are … one of them !
 …can see things from their point of view !
 Express a perception special to your audience !

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 Not
Not how
how much
much you
you say,
say, Its
Its how
how you
you say
say itit
10% The actual message

15% The tone of voice

75% The body language

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 Non verbal
communication

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 Timing !

Good stuff And here

here

People absorb and retain

Things they hear first: 30-90 seconds
Things they hear last
That’s important too!
They doze off in the middle

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 Emotional
Emotional appeal
appeal
 word spoken from the heart convey more meaning than
the best of logic

 Use rhetoric
If you wrong us do we not revenge ?

 Your country needs you

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 DELIVERY
DELIVERY

•PACE

•TONE

•VOLUME VARIATION

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 THE
THE POWER
POWER OF
OF VISUALS
VISUALS

A PICTURE IS WORTH A THOUSAND WORDS

PROTECT THE NEWBORN!

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 Creating
Creating Effective
Effective Visual
Visual Aids
Aids
 Save time and add interest

 Improve listener understanding

 Improve listener retention

 Allow for different learning styles

 Help audience remember main points

 Long lasting impact

 Use clip arts

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 Visual
Visual should….
should….
 Supplement
presentation 90%

 Outline of main 80%

points 70%

 Serve audience’s 60%

needs, not 50%

Verbal Only
speaker’s 40%
Visual Only
 Simple and clear 30% Verbal and Visual

20%

10%

0%
After 3 After 3
hrs. days

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 Size
Size && color
color matters
matters

50Repeat key numbers

45 Involve your audience
40 Start your speech slowly
35Ask questions at regular intervals
30Assert authority, stand up and present
25Divert hostile questions back at the questioner
20 Pause before you use a visual aid
15 Close with a good strong summary

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 From...
Information
To...
Persuasion
Inform……………….. Persuade
Where do you stand??
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 END
END
 Don’t end abruptly

 Give audience contact information

 Mention that you welcome feedback

 Last impression as important as first one

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 "There are always three speeches,
for every one you actually gave.
The one you practiced, the one
you gave, and the one you wish
you gave."

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 Hurdles
Hurdles
 Feared More Than Death!
 Shaky hands, blushing , memory
loss, nausea, and knocking knees
 Verbal fillers
 Fumble
 Hands in pockets
 Lip smacking
 Fidgeting
 Failure to be audience-centered

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 Speak too softly
 Swallow your words
 Running out of breath
 Audible pauses
 Speak too rapidly
 Unwavering voice tone

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 Overcoming
Overcoming
1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time
6. Difference mix
7. Sequence
8. Understand audience
9. Participate
10. Avoid jargons
11. Understand cross cultural communication

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TO
TO MISS...
MISS...

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 Or
Or Hit
Hit

The Bulls Eye...

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 IsIs in
in your
your hands
hands

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 We
We are
are open
open for
for
suggestion
suggestion and
and queries
queries

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