Implement Health and Safety Procedures: D1.HRS - CL1.07 D1.HOT - CL1.03 D2.TCC - CL1.03

IMPLEMENT HEALTH AND
SAFETY PROCEDURES
D1.HRS.CL1.07
D1.HOT.CL1.03
D2.TCC.CL1.03
Slide 1
Implement occupational health and
safety procedures
This unit comprises four Elements:
 Provide safety information on health

and safety procedures
 Implement and monitor procedures for

controlling hazards and risks
 Implement and monitor health and safety training
 Maintain health and safety records.
Slide 2
Assessment
Assessment for this unit may include:
 Oral questions
 Written questions
 Work projects
 Workplace observation of practical skills
 Practical exercises
 Formal report from employer/supervisor.
Slide 3
Provide information on health and
safety procedures
Performance Criteria for this Element are:
 Explain relevant health and safety information, including
enterprise specific details, accurately and clearly to staff
 Make health and safety information accessible to staff.
Slide 4
Explain relevant OHS information
to staff
Employers are under a legal obligation to make staff
aware of OHS information and workplace hazards as they
apply:
 To individual work positions/job titles
 Generically to all employees and all workplaces.
Slide 5
to staff
Job specific OHS roles may relate to:
 Participation in the workplace OHS structure
 Performing nominated roles under EMPs for the

business
 Providing OHS training or training support.
Slide 6
to staff
OHS responsibilities for different positions may include:
 Operating nominated equipment/items
 Identifying and report unsafe situations
 Providing basic service and maintenance

to nominated items
 Adhering to workplace requirements for reporting

injuries and accidents
 Following prescribed safe operating procedures.
Slide 7
to staff
Generic OHS obligations on employers:
 Providing safety training and clear safety rules
 Encouraging a Health and Safety Committee
 Maintaining an injury register
 Adhering to all workplace agreements/contracts
(Continued)
Slide 8
to staff
 Providing safety information in appropriate languages
 Providing necessary safety equipment and clothing
 Maintaining a safe workplace and monitoring staff/OHS

issues
 Providing a well-lit and well-ventilated workplace
 Providing first aid facilities.
Slide 9
to staff
Generic obligations on workers:
 Work safely
 Use nominated safety equipment and clothing when

and as required
 Follow all workplace SOPs and operational protocols.
Slide 10
to staff
 Report and record accidents and incidents
 Report items requiring repair
 Comply with all legally imposed

requirements
 Never obstruct anyone trying to

assist someone who is in need of
medical attention.
Slide 11
to staff
Legal requirements are contained in, and imposed by:
 Legislation, and perhaps
 ‘Codes’.
Slide 12
to staff
Common law ‘Duty of Care’ obligations mean employers
must act to prevent foreseeable harm:
 They must ensure the health, safety and

welfare of staff, members of the public
and other business users
 They must provide safe ingress and

egress
 They must provide OHS information and training

and workplace monitoring/supervision of employees.
Slide 13
to staff
Employee ‘Duty of Care’ obligations include the obligation
to:
 Cooperate with the employer
 Act professionally and responsibly
 Enforce OHS requirements on others
 Inform employer of breaches of OHS requirements
 Ensure a hygienic and safe environment.
Slide 14
to staff
Workplace OHS should be based on ‘participative
arrangements’ . This may be a legal requirement and
focuses on the need for cooperation between management
and workers, and on collaboration with workers as they:
 Are often best placed to identify workplace

hazards and offer solutions
 Are best-placed to monitor the implementation

of risk controls to address identified hazards
 Are a useful resource/pool of workplace safety

knowledge and experience.
Slide 15
to staff
Structured participative arrangements are best for
workplace safety and may include:
 Establishment of Designated Work Groups, or similar
 Appointment of HSRs
 Establishment of an OHS/Health and

Safety Committee
 Ensuring all staff meetings have a standing

‘OHS’ agenda item.
Slide 16
to staff
For participative OHS arrangements to be effective:
 OHS committee must hold regular meetings
 OHS meetings must be during paid work hours
 Management must demonstrate it supports workplace

safety
(Continued)
Slide 17
to staff
 HSRs should receive formal training in safety as it
applies to their workplace/department
 Staff in the workplace must be released from work to

attend OHS meetings
 Backfilling staff to allow them to attend meetings and

participate in consultation
(Continued)
Slide 18
to staff
 Advertising the time and location of OHS meetings
 Distributing information prior to meetings
 Providing the necessary resources to underpin the

effective implementation of the consultation process
(Continued)
Slide 19
to staff
 Consulting with all employees during the course of
each business day
 Making sure a diary, whiteboard or suggestion box is

available
 Recording issues in a Management Diary
(Continued)
Slide 20
to staff
 Holding regular staff meetings which include OHS
discussions
 Conducting special staff meetings or workshops to

specifically address OHS issues
 Providing a Staff handbook
 Distributing OHS surveys or

questionnaires
(Continued)
Slide 21
to staff
 Using informal meetings
 Distributing Fact Sheets
 Involving workers in writing parts of OHS policies and

procedures.
Slide 22
to staff
Ways to make staff aware of their OHS responsibilities:
 Verbal notification
 Provision of printed materials
 Practical instruction and demonstration.
Slide 23
to staff
It is not sufficient for staff simply to be told what to do in
terms of workplace safety – the employer is under an
obligation to:
 Train them
 Supervise/monitor their activities.
Slide 24
to staff
Employers are obliged to create:
 ‘Safe place’ as opposed to ‘safe people’.
Slide 25
to staff
Employers may need to provide the following OHS
information to employees:
 Details of the organisation’s OHS policy
 All OHS policies and procedures relating to

job position
 Details of the hazard identification procedures

applied by the workplace
(Continued)
Slide 26
to staff
 Identification for individual staff regarding their liability
should they fail to comply with required OHS procedures
 Explanation of the OHS consultative arrangements within

the business
 Notification regarding the application of risk assessment

documents the property uses
 Details of specific existing risk control measures

introduced into the workplace
(Continued)
Slide 27
to staff
 Presentation and explanation of all relevant Codes
applicable to the work the individual staff member is
required to perform
 Explanation of OHS training available

within the workplace
 Provision of OHS updates
(Continued)
Slide 28
to staff
 Location of the first aid kits within the property
 Location of fire fighting equipment including alarms,

hoses, extinguishers, and fire blankets
 Explanation of ‘Emergency Management Plans’ for the

venue including identification of where copies of the
plan are located and individual responsibilities new
staff have under the plan.
Slide 29
Make health and safety information
available to staff
OHS information must be readily accessible to employees.
Options include:
 Intranet
• Deleting out of date material
• Creating suitable folders and files to allow suitable

classification of material and easy identification and
access
(Continued)
Slide 30
available to staff
 Placing materials in staff rooms
• Wall posters
• Hard copies of materials
• Insertion of material into Staff Room

handbooks and manuals
(Continued)
Slide 31
available to staff
 Embedding new material into workplace training:
• Explaining new knowledge/requirements
• Explaining why new knowledge/requirements

have been introduced
• Showing how new knowledge/requirements

apply to individual job positions
• Providing opportunity to practice

practical requirements
(Continued)
Slide 32
available to staff
 Including new knowledge/requirements into Staff
Handbooks
 Inserting new requirements into workplace “

‘Policies and Procedures’ manual
 Updating established Induction and Orientation

sessions to include new knowledge/requirements
 Developing a workplace ‘OHS Library’
(Continued)
Slide 33
available to staff
To maintain currency of information provided to staff
 Ensure a nominated person:
• Regularly checks the OHS website
• Subscribes to free Newsletters
• Applies version control techniques to all

printed/electronic materials
• Removes ‘old’ material when inserting ‘new’

materials.
Slide 34
available to staff
In addition to making OHS information available to staff
there is also a need to:
 Update materials when new/revised information

becomes available or has to be implemented
 Remove the out of date material
 Verbally tell staff about the new/revised information
 Demonstrate practical aspects
 Include new/revised materials into all training.
Slide 35
Summary – Element 1
When providing information on health and safety
procedures:
 Be certain about legislated obligations
 Ensure ‘duty of care’ obligations are addressed
 Understand workplace OHS roles and responsibilities

attaching to individual workplace positions
(Continued)
Slide 36
 Be aware of the generic OHS obligations on employers
and employees
 Encourage participative OHS arrangements where

workers are engaged with workplace OHS issues and
activities
 Develop a formal workplace structure to facilitate

cooperation from workers regarding OHS matters
(Continued)
Slide 37
 Seek a collaborative OHS relationship between
workers and management
 Provide necessary OHS information, training and

advice to all staff as appropriate to their job position as
part of their Induction and Orientation and on an
ongoing basis
 Ensure staff are trained, monitored and supervised to

ensure they work safely
(Continued)
Slide 38
 Develop ‘safe place’ as opposed to developing ‘safe
persons’
 Provide staff with ready access to all OHS information

ensuring it is up to date.
Slide 39
Implement and monitor procedures
for controlling hazards and risks
 Identify and report workplace hazards and risks

promptly by maintaining close contact with day to day
workplace operations
 Implement and monitor risk control procedures in

accordance with enterprise and legal requirements
 Evaluate and adjust risk control procedures as required.
Slide 40
Identify and report workplace
hazards
Workplace OHS:
 Demands ongoing, constant attention
 Will have different emphasis in different department,

areas and jobs despite the generally applicable nature
of some risks.
Slide 41
hazards
Generally applicable risks about which staff must be
advised and trained include:
 Fire and other emergencies
 Crowd-related risks
 Bomb threats
(Continued)
Slide 42
hazards
 Theft and armed robbery
 Equipment failure and/or malfunction
 Pests and vermin
 Manual handling
(Continued)
Slide 43
hazards
 Slips, trips and falls
 Drugs and alcohol in the workplace
 Violence in the workplace
 Hazardous substances.
Slide 44
hazards
Risk management comprises:
 Risk identification
 Risk assessment/analysis
 Risk control.
Slide 45
hazards
Ways to identify workplace risks/hazards:
 Consult with HSRs and employees
 Undertake workplace inspections
 Examine/analyse workplace OHS records
 Keep up to date with new OHS information and/or

requirements
 Use a mix of the above approaches.
Slide 46
hazards
OHS inspections must be undertaken in a systematic and
timely manner. Inspections should occur:
 When any changes to workplace activity occurs
 Before and after an item or area is used for the first

time
 Before, during and after installation of new equipment
 When alterations are made to equipment
 Following changes in workplace layout.
Slide 47
hazards
 Before and after changes to workplace
practice/procedures
 When new OHS information becomes available
 Following ‘near miss’ situations
 After any actual workplace accidents/incidents
 In accordance with scheduled workplace inspections.
Slide 48
hazards
When establishing workplace OHS inspection systems
there is a need to determine:
 Emphasis and scope of inspections
 How they will be conducted
 Frequency
(Continued)
Slide 49
hazards
 Personnel involved
 Responsibility for considering issues identified and

raised
 Checks to be made on corrective action taken
 Documentation.
Slide 50
hazards
When considering priority areas for OHS inspection, the
following factors must be considered:
 Existing and known hazards/risks in

each area/DWG
 Types of processes used in the area
 Legislated requirements and obligations
(Continued)
Slide 51
hazards
 Introduction of new/revised practices
into an area or process
 Equipment, substances or situations

causing injury or disease in the past
 Need to follow-up after previous inspections

or after risk controls (remedial or corrective action)
have been implemented.
Slide 52
hazards
Checklists can be used when conducting OHS inspections:
 Many businesses use them
 They provide consistency
 They enable information to be recorded for

action/follow-up
 They ensure everything is inspected, as

required
 They may be available from OHS authorities.
Slide 53
hazards
It is important to work closely with staff on a day to day
basis regarding OHS so:
 Employees understand safety is an ongoing

concern for management
 Management can identify and address

problems and hazards at the earliest
opportunity
 Staff are reminded they have an ongoing role

in workplace safety.
Slide 54
hazards
Workplace hazards can be classified as:
 Hazards in the physical environment
 Hazards associated with plant and

equipment
 Hazards associated with work

practices and procedures
 Hazards associated with security issues.
Slide 55
hazards
Pay attention to the following when considering hazards in
the work environment:
 The physical work space
 Lighting
 Hot and cold environments
(Continued)
Slide 56
hazards
 Exposure to weather/’the elements’
 Noise
 Electrical items
 Flooring
(Continued)
Slide 57
hazards
 Manual handling equipment
 Pests and vermin
 Crowd-related situations.
Slide 58
hazards
Pay attention to the following when considering hazards
with plant and equipment:
 Ensuring regular service and maintenance
is provided
 Ensuring staff receive adequate training
 Ensuring electrical tests and checks are
performed
 Ensuring RCDs are fitted to portable electrical
equipment
(Continued)
Slide 59
hazards
 Ensuring staff are adhering to standard
safe work practice when using electrical
equipment/appliances
 Ensuring all malfunctioning tools and

equipment is reported
 Ensuring only enterprise tools and

equipment are used at the workplace
 Ensuring all operational manuals, manufacturer’s

instructions and trouble-shooting guides are available.
Slide 60
hazards
Pay attention to the following when considering hazards
related to work practices:
 Opening and closing procedures
 Safety and security issues
 SOPs PAY
ATTENTION!
 Rostering of staff
 Time spent on task.
Slide 61
hazards
Risk assessment/analysis:
 Considers the potential for illness or injury

when and if people are exposed to an
identified risk
 Must be followed by action (‘risk control’)

to effectively address the identified risk.
Slide 62
hazards
When assessing workplace hazards/risks:
 Consider exposure levels and who may be exposed to

them
 Consider existing control being implemented and their

adequacy
 Remember the focus must be on ‘safe place’.
Slide 63
hazards
Include HSRs, workers and management in risk
assessments and consider:
 Numbers involved/exposed
 Who is exposed
 Proximity to source
 Frequency of exposure
(Continued)
Slide 64
hazards
 Duration of exposure
 Combination of hazards at the one time/occasion
 Possible harm that could occur
 How easily someone could be hurt,

injured or affected
 Legal control requirements
(Continued)
Slide 65
hazards
 Lessons/data from other workplaces
 Factors causing or compounding potential for injury
 Work processes involved
 Effectiveness of existing controls
 Use of a ‘risk assessment worksheet’

to guide and record the process.
Slide 66
hazards
When reporting workplace OHS issues:
 Report immediately
 Give verbal report
 Written reports may be required.
Slide 67
hazards
Risk assessment reviews must be conducted:
 On a regular basis – every 3 months, minimum
 Following information indicating a need to do so
 Change to workplace practice/SOP
 When new, more or different equipment is introduced
(Continued)
Slide 68
hazards
 If staffing levels are altered
 After any modification to existing workplace protocols
 Following issues raised by staff
 Using a risk assessment worksheet.
Slide 69
Implement and monitor risk control
procedures
Identified hazards/risks must be controlled:
 ‘The Hierarchy of Control’ identifies options
 Work MUST STOP if there is an

immediate risk
 Controls must apply to ‘everyone’
 Most risks require/will benefit from

applying a combination of risk controls.
Slide 70
procedures
‘The Hierarchy of Controls’ lists the following control options:
1. Elimination – Level 1 option
2. Substitution – Level 2 option
3. Isolation – Level 2 option
4. Engineering controls – Level 3 option
5. Administrative controls – Level 3 option
6. Personal protective clothing and equipment – Level 3
option.
1 = Most effective
6 = Least effective
Slide 71
procedures
‘Elimination’ is a ‘Level 1’ control:
 Most effective risk control option
 Not always a possible or viable option
 Requires change to products and/or

processed used
 Must always be considered and sought.
Slide 72
procedures
Level 2 control options:
 Not as effective as ‘Elimination’
 Provide for ‘safe place’
 ‘Substitution’
 ‘Isolation’
 ‘Engineering controls’.
Slide 73
procedures
Level 3 control options:
 Least effective options
 Provide only ‘safe person’ outcomes
 Must be used in combination with other controls
 Includes:
• ‘Administrative controls’
• ‘Personal protective equipment and clothing’.
Slide 74
procedures
When using personal protective equipment and clothing as
a risk control:
 Must be supported by other controls
 Never make it the default risk control
option
 Must be provided by employer to
individual workers
 Must meet Standards for safety items
 Must be appropriate to need
 Must be properly cleaned and maintained.
Slide 75
Evaluate and adjust risk control
procedures
All controls introduced into the workplace to address
identified risk must be checked:
 To verify they are working
 To identify if new/different risks have been created
 All checks must be planned:
• Who will do the check
• When it will be done
• What will be evaluated.
Slide 76
procedures
Checks of controls for identified risks should be made:
 Prior to implementation
 During use
 Immediately after use.
Slide 77
procedures
Identified problems with risk controls must be:
 Resolved as immediately or as soon as possible
 Reported to designated person for appropriate follow-

up or corrective action.
Revisions to controls must also be evaluated
Slide 78
procedures
Evaluation should be made of overall OHS workplace
performance. A five step process will facilitate this:
 Step 1 – Understand the OHS objectives of the business
 Step 2 – Develop performance measures
 Step 3 – Collect data on identified

performance measures
 Step 4 – Analyse results and decide

action to be taken
 Step 5 – Take action and repeat process.
Slide 79
procedures
Step 1 – Understanding the OHS objectives of the
business involves investigating and becoming aware of:
 Strategic goals
 Commitment and responsibility goals
 Work environment goals.
Slide 80
procedures
Step 2 – Developing performance measures will relate to
establishing relevant:
 Short-term indicators
 Long-term indicators
 Quantitative measures
 Qualitative measures.
Slide 81
procedures
Step 3 – Collecting data on established indicators:
 Involve workers, HSRs, management and ask

questions
 Analyse/read OHS reports and documentation including

injury and ‘near miss’ registers
 Collect information/data on a regular ongoing basis
 Allocate responsibility for data collection.
Slide 82
procedures
Step 4 – Analysing data and making decisions:
 Verify situations analysed as being ‘OK’ or acceptable

do not require further attention while maintaining
existing controls where applicable
 Ask questions to determine causes of

unacceptable outcomes
 Use data gained to improve existing controls

and/or strategies.
Slide 83
procedures
Step 5 – Implement changes and start again:
 Evaluation of OHS is ongoing
 Improvements must be made where

evaluation identifies a need to do so
 Decisions made in Step 4 need to be

implemented
 Existing protocols, changes and new initiatives

must be monitored.
Slide 84
Summary Element 2
When implementing and monitoring procedures for
controlling hazards and risks:
 Involve staff in the identification and assessment and

analysis of workplace risks or hazards as well as in the
development of suitable and effective risk controls
 Coordinate and conduct scheduled formal workplace

hazard and risk identification activities involving staff
and management
(Continued)
Slide 85
 Use checklists to support and guide regular hazard/risk
identification and workplace inspection activities
 Ensure all workplace tasks are addressed by risk

identification activities
 Work closely with staff in a participative environment

characterised by cooperation and collaboration
 Use the Hierarchy of Controls to determine appropriate

risk controls focussing on the ‘Level 1 – Elimination’
and ‘Level 2 – Safe place’ options
(Continued)
Slide 86
 Review and evaluate risk control procedures to
verify/determine their effectiveness
 Ensure the implementation of a risk control does not

create/introduce a new risk/hazard
 Evaluate the overall OHS management system used

by the business on an annual basis to identify
strategies and goals for the following year.
Slide 87
Implement and monitor health and
safety training
 Identify health and safety training needs through regular

workplace training
 Arrange training interventions as appropriate on a

timely basis.
Slide 88
Identify health and safety staff
training needs
OHS training:
 Vital and legally required for workers
 Many businesses provide ‘standard’
training to all staff
 Basic OHS requirements are
communicated as part of Induction
and Orientation
 Can be targeted to individual need by identifying the
‘training gap’ – the difference between the OHS
competencies staff need and the OHS competencies
they possess.
Slide 89
training needs
Training should involve:
 The use of CBT
 Training workers in required ‘competencies’
which address:
• Knowledge
• Skills
• Attitude
 Training staff only to the level required for safety in the

individual workplace and/or to meet legislated
requirements.
Slide 90
training needs
The ‘training gap’ can be identified for individuals by:
 Undertaking a Training Needs Analysis for each worker
 Observing actual workplace performance
 Talking to staff
 Examining staff records
 Using an external contractor.
Slide 91
training needs
All personnel in a business require OHS training and
generic training requirements can be identified for:
 New staff
 Supervisors
 Management.
Slide 92
training needs
OHS training for new or transferred staff may need to
address:
 Hazards of their work and workplace
 How to advise identified of workplace hazards
 Workplace consultative arrangements
 Health and safety procedures applying in their work area
 Their responsibilities under applicable legislation
 Responsibilities under business policies and procedures.
Slide 93
training needs
OHS issues to cover at Induction and Orientation:
 Tour of area/workplace
 Identification and explanation of OHS amenities
and facilities
 Introduction to other staff
 Introduction to OHS staff
 Description of work hazards and risk
controls
(Continued)
Slide 94
training needs
 Fire-fighting equipment
 Emergency exits
 Emergency Management Plans
 Personal protective equipment and

clothing.
Slide 95
training needs
Special OHS training for supervisors may include:
 Hazard/risk identification
 Hazard/risk assessment
 Risk control
 Workplace investigation
 Report writing
(Continued)
Slide 96
training needs
 Communication
 Consultation
 Training skills
 Management and supervisory skills.
Slide 97
training needs
Special OHS training for managers or owners may include:
 OHS legislation
 OHS principles and practice
 Management systems
 Assigning OHS roles and

responsibilities
 Hazard identification.
Slide 98
training needs
Ask these questions to help identify the OHS training
needs in your workplace:
 What skills and knowledge are required to enable all

employees to do their jobs safely and without risks?
 What is to be achieved by training, and who will make

sure it takes place?
 What sort of training will be best for the workplace?
(Continued)
Slide 99
training needs
 What does existing OHS training cover?
 Have all staff taken part in required OHS training?
 Are OHS training records being kept? What do they say

about OHS staff training delivered?
 Have all managers and supervisors had OHS training?
(Continued)
Slide 100
training needs
 Is there an induction training program for all new and
transferred employees?
 Is there workplace training on specific hazards, controls
and health and safe work procedures?
 Does OHS training cater for employees with special
needs?
 How does the business know if OHS training is
effective?
Slide 101
Arrange training interventions
Workplace OHS training:
 Must be provided to address identified need for every

worker, every time there is a need
 Must be planned and organised.
Slide 102
To facilitate delivery of OHS training there may be a need to:
 Organise time release for staff
 Roster staff differently
 Conduct off-site training
 Close a department for a period
 Undertake training out of hours.
Slide 103
Training options for OHS training:
 Workshops
 Information sessions
 Mentoring and coaching
 Lectures
 Demonstrations.
Slide 104
Viable training options/intervention for OHS training will
depend on:
 Trading hours OHS Training
 Numbers of participants
 Urgency
 Nature of training required.
Slide 105
Points to note about OHS training:
 Involve and integrate management into OHS training for

other workers
 Integrate OHS training into other workplace training
 Specific objectives should be set for all OHS training.
Slide 106
Considerations in determining if external OHS training could
be effective include:
 Examine course outline and content
 Consider timetable
 Talk to people who have previously

attended the training
 Talk to the trainers who will deliver the course.
Slide 107
Consider when selecting an external OHS training
provider:
 Are the course aims and objectives consistent with

what is required?
 Is the course appropriately accredited?
 What experience and resources do the trainers have?
 Is the course relevant to your workplace/industry

sector?
 Is the course offered at convenient times and places?
Slide 108
When implementing and monitoring health and safety
training:
 Identify the OHS training gap for individual employees

throughout the business
 Be prepared to ask workers what they believe their

OHS training needs to be
 Provide appropriate training to address identified OHS

staff training needs
(Continued)
Slide 109
 Document the OHS training provided to staff members
 Ensure all new staff receive appropriate OHS training

and all staff transferred internally to a new/different role
also receive necessary OHS training
 Match the OHS training provided to the needs of

individual job positions
(Continued)
Slide 110
 Plan, prepare and properly resource all OHS training
 Integrate OHS training into overall business training

plans
 Provide a variety of training options/interventions to

best meet identified need.
Slide 111
Maintain health and safety records
 Complete records accurately in accordance with

enterprise and legal requirements
 Aggregate information and data from work area records

are used to identify hazards and monitor risk control
procedures.
Slide 112
Complete records
OHS records need to be maintained to:
 Meet legally imposed compliance requirements
 Help track and monitor workplace health

and safety
 Use as reference sources
 Demonstrate evidence of responsible management of

workplace OHS matters.
Slide 113
Complete records
OHS records to be kept may include:
 Safe work practices and associated information to

enable safe work and a safe workplace
 Worker health and safety records
 Injury register
(Continued)
Slide 114
Complete records
 Hazardous Substances/Dangerous Goods Register
 Training action plans
 Training records
 Incident notification form
(Continued)
Slide 115
Complete records
 Consultation records
 Workplace inspection checklists
 Hazard identification and risk assessment

reports and records
 Employee hazard reports
(Continued)
Slide 116
Complete records
 Investigation reports
 Documentation received from OHS authorities
 Insurance-related documentation/claims
 Agreed ‘issue resolution’ procedures
(Continued)
Slide 117
Complete records
 Monitoring reports
 ‘Return To Work’ documentation
 Supplier and/or manufacturer documentation.
Slide 118
Complete records
All OHS workplace documentation must be:
 Accurate
 Current
 Legible
 Easily accessible.
Some records can be paper-based and some may be

electronic.
Slide 119
Complete records
Additional requirements for OHS records may include:
 Complete ‘as required’ –when nominated events occur
 Complete ‘on time’ –within prescribed time
 Make available ‘on request’
 File for future reference.
Slide 120
Use aggregated information and
data from work area records
Workplace OHS records may be used to:
 Identify need for OHS training
 Identify workplace hazards
 Monitor workplace OHS performance
 Provide basis for thinking and decision

making
 Provide evidence.
Slide 121
In relation to workplace OHS checklists:
 Test the design
 Ensure appropriate information is collected
 Ensure ‘sufficient’ information is captured
 They must be useful for their intended end use.
Slide 122
Well-designed OHS inspection and monitoring
reports/documentation will:
 Highlight workplace changes
 Indicate new/changed risk
 Show workplace safety/unsafe patterns
 Indicate workplace problems
 Show corrective action taken
(Continued)
Slide 123
 Indicate effectiveness of controls
 Allow checks on implementation of controls
 Verify OHS roles and responsibilities are being

discharged as intended
 Identify causes of workplace accidents and injury.
Slide 124
OHS Committee minutes (‘information’) can be used to:
 Map OHS issues
 Monitor action taken
 Reveal problems
 Monitor procedures
 Reveal OHS issues
 Identify need for policies and procedures
 Identify hidden costs related to OHS.
Slide 125
Information in an ‘Incident Report’ can be used to:
 Identify hazards
 Assess risks
 Identify and implement risk control/s
 Identify unsafe situations/practices
 Identify OHS training requirements
 Indicate need for changes to existing protocols.
Slide 126
The OHS information system in a business:
 Is an essential part of overall OHS management
 May be required by legislation
 Is not a substitute for proactive risk management
 Must be used to be effective.
Slide 127
When maintaining health and safety records:
 Identify the OHS records required by legislation to be

created and maintained
 Complete OHS records in a timely manner, completely,

accurately, honestly and legibly
 Enables ready access to forms, documents and

registers so staff can complete them as required
(Continued)
Slide 128
 File OHS records as required by law
 Notify OHS authorities/agencies when required if

nominated events, accidents or injuries occur in the
workplace
 Ensure a Register of Injuries is established and

completed whenever a workplace injury occurs
(Continued)
Slide 129
 Keep a record of all OHS training provided
 Use workplace documentation to determine the

effectiveness of business OHS management and
strategies
 Use OHS workplace documentation to identify safety

problems and/or injury trends and data
 Make changes to workplace safety protocols based, in

part and as required, on the aggregated information and
date contained in workplace safety records.
Slide 130

Implement Health and Safety Procedures: D1.HRS - CL1.07 D1.HOT - CL1.03 D2.TCC - CL1.03

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Implement Health and Safety Procedures: D1.HRS - CL1.07 D1.HOT - CL1.03 D2.TCC - CL1.03

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IMPLEMENT HEALTH AND

 Provide safety information on health

 Implement and monitor procedures for

 Implement and monitor health and safety training

 Maintain health and safety records.

 Workplace observation of practical skills

 Formal report from employer/supervisor.

 Make health and safety information accessible to staff.

 To individual work positions/job titles

 Generically to all employees and all workplaces.

 Participation in the workplace OHS structure

 Performing nominated roles under EMPs for the

 Providing OHS training or training support.

 Operating nominated equipment/items

 Identifying and report unsafe situations

 Providing basic service and maintenance

 Adhering to workplace requirements for reporting

 Following prescribed safe operating procedures.

 Providing safety training and clear safety rules

 Encouraging a Health and Safety Committee

 Maintaining an injury register

 Adhering to all workplace agreements/contracts

 Providing necessary safety equipment and clothing

 Maintaining a safe workplace and monitoring staff/OHS

 Providing a well-lit and well-ventilated workplace

 Providing first aid facilities.

 Use nominated safety equipment and clothing when

 Follow all workplace SOPs and operational protocols.

 Report items requiring repair

 Comply with all legally imposed

 Never obstruct anyone trying to

 Legislation, and perhaps

 They must ensure the health, safety and

 They must provide safe ingress and

 They must provide OHS information and training

 Act professionally and responsibly

 Enforce OHS requirements on others

 Inform employer of breaches of OHS requirements

 Ensure a hygienic and safe environment.

 Are often best placed to identify workplace

 Are best-placed to monitor the implementation

 Are a useful resource/pool of workplace safety

 Establishment of Designated Work Groups, or similar

 Establishment of an OHS/Health and

 Ensuring all staff meetings have a standing

 OHS committee must hold regular meetings

 OHS meetings must be during paid work hours

 Management must demonstrate it supports workplace

 Staff in the workplace must be released from work to

 Backfilling staff to allow them to attend meetings and

 Distributing information prior to meetings

 Providing the necessary resources to underpin the

 Making sure a diary, whiteboard or suggestion box is

 Recording issues in a Management Diary

 Conducting special staff meetings or workshops to

 Providing a Staff handbook

 Distributing OHS surveys or

 Distributing Fact Sheets

 Involving workers in writing parts of OHS policies and

 Provision of printed materials

 Practical instruction and demonstration.

 Supervise/monitor their activities.

 ‘Safe place’ as opposed to ‘safe people’.