Exploring Microsoft

Access 2003

Chapter 1

Introduction to Microsoft

Access: What Is A Database?

 Objectives (1 of 2)
• Define field, record, table and database
• Start Access, describe windows and
objects
• Add, edit, and delete records
• Describe record selector
 Objectives (2 of 2)
• Explain importance of data validation
• Apply filter and sort on one or more fields
• Describe relational database; identify one-
to-many relationships
 Overview

 Every organization uses data

 Intro to database management
 Introduction to Access
 Operations to maintain a database
 Database power with multiple tables
 Introduction to a Database
• Defining a database
• Database window in Access
• The seven items in window: Tables,
Queries, Forms, Reports, Pages,
Macros, Modules
 Database Window
Menu Bar
Toolbar

Database
window

Object button
 Tables
• Design view used to create fields

• Datasheet view used to add, edit, or delete

records

• Each column represents a field

• Records are recorded in rows

 Design View
Primary key

Field names

Data type

description

Field property
 Tables
• Record selector symbol next to current record
shows status

• Triangle indicates saved to disk

• Pencil indicates you are typing

• Asterisk appears next to last blank

record in table
 Tables
• Insertion point: where text is
entered

• Primary key: unique identifier for

each record

• Access automatically saves

changes when you move to next record
 Datasheet View

Triangle indicates
Data has been
saved to disk

Current Record

Total Number of Records

 Introduction to Access
Hands-On Exercise 1

• Welcome to Windows
• Obtain the Practice Files
• Start Microsoft Access
• Open the Books Table
 Introduction to Access
Hands-On Exercise 1 Continued

• Moving Within a Table

• Add a Record
• Add a Second Record
• Print the Table
• Exit Access
 Maintaining a Database
• Replace command • Delete record
• Find command • Add record
• GIGO (Garbage In, • Undo command
Garbage Out) • Office assistant
• Data Validation
 Maintaining a Database
Hands-On Exercise 2

• Open the Bookstore Database

• The Find Command
• The Undo Command
• The Delete Command
• Data Validation
 Maintaining a Database
Hands-On Exercise 2 continued

• Open the Books Form

• The Replace Command
• Run a Query
• Print a Report
• Office Assistant
 Relational Database
• A relational database uses multiple tables

• Example of one-to-many table:

• One publisher owns many books
 Database Form

Command
Buttons

Go To
First Record

Go To Next Record
Report
 Filter By Selection
These Records Were Sorted in Descending Order by Salary

Only part of the records are displayed

 Relationships Window

Field
Names

One To Many
Table
Relationship
names
 Chapter 1 Summary
• Databases are multiple, related tables

• Six object types: Tables, Forms,

Queries, Reports, Macros, and Modules
• Tables: Design view or Datasheet view

• Record Selector Symbol for record

status
• Data validation is critical
 Practice with Access
1. Employee database
2. Bookstore database
3. United States database
4. Super Bowl database
5. Look Ahead database
6. Companion Website
 Case Studies
• Planning for Disaster

• The Common User Interface

• Garbage In, Garbage Out

• Changing Menus and Toolbars