Quality Built In into Projects

SAP Activate Methodology – Template Quality Gate Checklist

Introduction
October 2015 Public
Content

 Q-Gate Schedule
 Q-Gate Description
 Q-Gate Instructions
o Set up & Sample
o Key Deliverables,Templates & Questions
o Set Deliverable Status
o Set overall Q-Gate Status
o Deliverable Overview

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Four Mandatory Project Quality Gates
Along SAP Activate Project Phases
Prepare Explore Realize Deploy Go Live
Support

preview review preview review preview review preview review

Recommended / NEW
Preparation Explore Q-Gate Realization Q-Gate Final Prep. Q- Mandatory
Q-Gate Gate Optional / NEW

A minimum of four Quality Gates will be mandated to perform for SAP implementation projects
 Within complex projects or projects with open risks that are critical, additional Q-Gates may be executed

 Within agile projects G-Gate reviews for each release / sprint may be sufficient

Preview at begin of Preparation Phase recommended

 Quality Gates carried out at an early time can influence the phase and project results positive

 Coach and advise PM on upcoming project phase (PM standards, deliverables, customer duties, etc.)

Review
 Check that necessary standards and project approach have been established.

Review of Phase can be combined with Preview of upcoming Phase

No additional effort expected – time split between Preview and Review
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SAP Activate Implementation
Quality Gate Descriptions

 Q-Gate Preparation
(e.g. Handover Sales/Bid, Project professional planned & prepared/scope - deliverables contractual proofed and defined, project approach
defined / Project Management Plan …)

 Q-Gate Explore*
(e.g. project on track according initial planning /scope design completed/ …)

 Q-Gate Realization*
(e.g. all configuration and developments are completed/ test planned, performed and signed off/ cut over planning initiated…)

 Q-Gate Deploy
(e.g. business, data and system readiness, checked and released…)

Note*

A minimum of four Quality Gates will be mandated to perform for SAP implementation projects
• within complex/larger projects or projects with open risks that are critical, additional Q-Gates may be executed/
or repeated.

• within agile projects Q-Gate reviews after each release (sprint) may be sufficient to run and will be assigned by
Project Manager (PM) and Quality Manager (QM) or (Delivery Manager (DM) on demand.

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SAP Activate – Quality Gate Checklist
Work streams /Topics /Questions

Question 1
Work stream Deliverable 1 Supporting Questions covering
Question 2
individual project types
Setup

Question n
Work stream as
individual Deliverable 2
Topics as checklist. On this level status to be assigned.
knowledge area Deliverable 3

Are all roles in the project defined?

Project Roles and responsibilities Is a description of participated Roles and their Responsibilities available (RACI)?

Management Has the process workshop been prepared by the product owner and the team?

Steering Commitee
Sample

Customer duties to collaborate

…..

……

……..

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Quality Gate Checklist Instructions
Key Deliverables, Questions, Templates and Work streams

Work stream Work stream descriptions

1
Document templates

Indication whether the Key

deliverable is a mandatory,
optional or a question.
Key deliverable applicable
for this Q-Gate task
Questions related to column
“D” Key deliverable Items.
Some Key deliverables can
have several questions;
the overall key delivery
status can be summarized
as "Overall topic status"

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Quality Gate Checklist Instructions
Set Deliverable Status

This includes the

Action owner &
Action Due date.
Column G: Action log. Column H and I
Column F “Set Status” For deliverables that are not
All questions have the starting point acceptable note your comments and
0 - Not Checked describe the action plan to fix the
After validation you can give the values: deliverable so it can be accepted.
1 - Green (accepted)
2 - Yellow (cond. accepted)
3 - Red (not available or not accepted)
4 - Not relevant (for project).

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Quality Gate Checklist Instructions
Set overall Q-Gate Status & include Management Summary

Column E “Set Q-Gate Status” Column G: Add your overall

starting point 0 - Not Checked Management summary.

After validation you can give the values:

1 - Green (accepted)
2 - Yellow (cond. accepted)
3 - Red (not available or not accepted)

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Quality Gate Checklist Instructions
Deliverables Overview - Select Filter option

Quick views to check completeness

can easily be created by filtering
column E
 Mandatory Deliverables
 Optional Deliverables
 Questions

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Quality Gate Checklist Instructions
Free line for extra project deliverables…

At the end of each phase add new

topics/ deliverables/ work streams for
the various implementation scenarios/
deployment types…

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Thank you!

© 2015 SAP SE or an SAP affiliate company. All rights reserved.