CAPACITY DEVELOPMENT DIVISION

GOVERNMENT PROCUREMENT POLICY BOARD

TECHNICAL SUPPORT OFFICE (GPPB-TSO)

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 ESSENTIAL CONTENTS
17. DEADLINE FOR THE SUBMISSION OF BIDS

NOTE:
• Bids must be received at the address and on or before the date and
time indicated in the BDS.

• Bids submitted after deadline shall be declared “LATE” and shall

not be accepted by the BAC.

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 ESSENTIAL CONTENTS
18. MODIFICATION OF BIDS

NOTE:
Can bids be modified?
• Bids may be submitted prior to and may be MODIFIED before
the deadline.

• To be instructed to submit another Bid equally sealed, properly

identified and linked to its original bid.

• Envelope marked as TECHNICAL / FINANCIAL Modification.

• No Bids may be modified after the deadline for submission and

receipt of Bids.

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 ESSENTIAL CONTENTS
19. WITHDRAWAL OF BIDS

NOTE:
Can bids be withdrawn?

• Bids may be WITHDRAWN through a LETTER of

WITHDRAWAL, which must be received prior to the deadline for
submission and receipt of bids

• Withdrawing bidder shall NOT be allowed to submit another Bid.

• For bids withdrawn within the interval between the deadline and
expiration of Bid validity, the Bid Security shall be FORFEITED.

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 BID DATA SHEET (BDS)

NOTE:

 This section is intended to assist the Procuring Entity in providing the

specific information in relation to corresponding clauses in the ITB

 It has to be prepared for each specific procurement.

 It should be specified in the BDS the information and requirements

specific to the circumstances of the Procuring Entity, the processing of
the procurement, the applicable rules regarding bid price and currency,
and the bid evaluation criteria that will apply to the bids.

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GENERAL CONDITIONS OF
CONTRACT (GCC)
and
SPECIAL CONDITIONS OF
CONTRACT (SCC)

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 GCC and SCC
NOTE:

 The details in the GCC and SCC, submission and other required
documents listed therein, expressing all the rights and
obligations of the parties, should be complete.

 The GCC herein shall not be altered

 Any changes and complementary information, which may be

needed, shall be introduced only through the SCC

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 GCC and SCC

PROCURING ENTITY’S RESPONSIBILITIES

 PE to make best effort to assist the Supplier/Consultant in

obtaining permits, approvals, import, and other licenses required
for the performance of the obligations in the Contract.

 PE shall pay all costs involved in the performance of its

responsibilities.

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 GCC and SCC

PRICES

All bid prices are considered fixed prices, and therefore

not subject to price escalation during contract
implementation, except under extraordinary
circumstances and upon prior approval of the GPPB in
accordance with Section 61 of R.A. 9184 and its IRR or
except as provided in this Clause.

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 GCC and SCC

STANDARDS

 GOODS to conform to the standards mentioned in

Section VII. Technical Specifications

 When no applicable standard is mentioned, to the

latest authoritative standards appropriate to the
GOODS’ country of origin.

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 GCC and SCC
INSPECTION AND TESTS
 PE or its representative has the right to inspect and/or test the
GOODS at no extra cost in order to confirm their conformity to
the Contract specifications.

 SCC specifies what inspections and/or tests the PE requires

 If applicable, inspections and tests may be conducted on the

premises of the Supplier or its subcontractor(s), at point of
delivery, and/or at the GOODS’ final destination.
 PE may reject any GOODS or any part thereof that fail to pass
any test and/or inspection or do not conform to the specifications.

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 GCC and SCC

INSPECTION AND TESTS

 Supplier to rectify or replace such rejected GOODS or parts

thereof or make alterations necessary to meet the specifications,
and shall repeat the test and/or inspection at no cost to the PE.

 Supplier agrees that neither the execution of a test and/or

inspection of the Goods or any part thereof, nor the attendance
by the PE or its representative, shall release the Supplier from
any warranties or other obligations under this Contract.

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 GCC and SCC
DELAYS IN THE SUPPLIER’S PERFORMANCE

 Delivery of Goods and/or performance of Services shall be made in

accordance with the Section VI. Schedule of Requirements.
 In case of perceived delay, Supplier shall promptly notify the Procuring
Entity in writing, together with its likely duration and causes.

 Except as provided under GCC Clause 22, a delay by the Supplier in the
performance of its obligations shall render the Supplier liable to the
imposition of liquidated damages pursuant to GCC Clause 19, unless an
extension of time is agreed upon pursuant to GCC Clause 29 without the
application of liquidated damages.

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 GCC and SCC
FORCE MAJEURE
 Winning Bidder is not liable for delay in performance or other failure to
perform obligations under the Contract if such is caused by force
majeure.

 “Force majeure” and “fortuitous event” interpreted to mean an event

which the Winning Bidder could not have foreseen, or which though
foreseen, was inevitable.

 Does not include conditions the effects of which could have been avoided
with the exercise of reasonable by the Winning Bidder.

 Winning Bidder to promptly notify the PE if a force majeure situation

arises.

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 GCC and SCC

ASSIGNMENT OF RIGHTS

Assignment of rights or obligations shall be with prior

written consent by the PE, in whole or in part.

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 THANK YOU!!

Contact us at:

Unit 2506 Raffles Corporate Center

F. Ortigas Road, Ortigas Center
Pasig City, Philippines 1605

TeleFax: (632)900-6741 to 44

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