MS Word

Mohan Kumar.J
Contents
Getting Started
Components
Features of WORD
 Opening and Closing
 Copying and Pasting
 Inserting etc
 Mail Merge
 Macros
 AutoCorrect
Getting Started
Log on Windows
Click Actions StartProgramsMicrosoft
OfficeMS WORD.
Other Way if MS WORD Icon is on the
Desktop ,Double Click and open.
MS WORD
 Component Functionality or Purpose of the Component

Menu Bar Contains File,Edit, View, Insert, Format, Tools, Table,

Window and Help menus

Standard Contains icons for shortcuts to menu commands.

Toolbar

Formatting Contains pop-up menus for style, font, and font size;
Tool Bar icons for boldface, italic, and underline; alignment
icons; number and bullet list icons; indention icons,
the border icon, highlight, and font color icons.

Ruler Ruler on which you can set tabs, paragraph alignment,

and other formats.
Insertion Point Blinking vertical bar that indicates where text you
type will be inserted. Don't confuse the
insertion point with the mouse I-beam. To move
the insertion point, just click the mouse where
you want the point moved.
End-of-File Non-printing symbol that marks the end of the file.
Marker You cannot insert text after this mark.
Selection Bar Invisible narrow strip along the left edge of the
(Gutter) window. Your mouse pointer changes to a right-
pointing arrow when it is in this area. It is used
to select a line, a paragraph, or the entire
document.
Split Handle Double-click to split the window in two (to view
different portions of the same file). Double-
click to return to one window
 Displays page number, section number, and total
Status Bar number of pages, pointer position on page and
time of day.

Task Pane Displays and groups commonly used features for

convenience.

Office An animated character that can provide help and

Assistant suggestions. There are multiple characters to
choose from, and it is possible to turn the Office
Assistant off.
Creating A New Document

Mouse Actions Keyboard Actions

 Click File Menu  Press ALT+F
 Click New  Then Press N
(or)
 Press CTRL+N
Saving a File
Mouse Actions Keyboard Actions
 Click File Menu  Press ALT+F
 Click SAVE Menu  Then Press S
 Give Filename (or)
 Click SAVE Button  Press CTRL + S
 Give Filename
 Click SAVE Button
Opening a File
Mouse Actions Keyboard Actions
 Click File Menu  Press ALT+F
 Click OPEN Menu  Then Press O
 Select File (or)
 Click OPEN Button  Press CTRL + O
 Select File
 Click OPEN Button
Copying a TEXT
Mouse Action Keyboard Action
 Select the Text using  Select the text using
MOUSE.(HOW?) Keyboard
 CLICK EDIT MENU  Press CTRL + C
 CLICK COPY (or)
 Press ALT+E
 Press C
Pasting a TEXT
Mouse Action Keyboard Action
 Place the CURSOR  Move the CURSOR to
where to Insert the using Keyboard
COPIED TEXT.  Press CTRL + P
 CLICK EDIT MENU (or)
 CLICK PASTE  Press ALT+E
 Then Press P
VIEW

MS Word provides different kind of View

They are
 Normal
 Web layout
 Print
 Outline
View
Mouse Action Keyboard Action
 CLICK VIEW MENU  Press ALT+V
 CLICK On View  Then Press N/W/P/O
Inserting Header and Footer

Click View Menu

Click Header & Footer Menu
Type the Header and Footer Text .
Insert Menu

It has Options like

• Break
• Page Numbers
• Date and Time
• Symbol
• Picture
• Text Box
• Bookmark etc
Inserting Page Numbers and Date/Time

Click Insert at top of screen

Select Page Numbers and/or Date &
Time
Inserting a Picture

Click where you want your picture to go

Click Insert at top of screen
Select Picture
Select Clip Art or From File
Select picture and click Insert
Formatting Text

 Highlight the text that you want to format

by dragging your mouse over while
holding down the left mouse button
 Change the text to your desire format
Format Menu

Format Menu has menu as follows

• Font
• Paragraph
• Bullet & Numbering
• Columns
• Change Case
• Styles and Formatting
• Background
 CUT
New Save
Print Preveiw COPY
Open
PASTE
Print Spelling
Setting and Removing Tabs

MS WORD 23
Indenting Text

MS WORD 27
MS WORD 28
Tools Menu

Tools Menu have Options like

• Spelling and Grammar
• Word Count
• Track Changes
• Protect Document
• Letters and Mailing
• Macros
• AUTOCORRECT
• Customize
• Options
Spell Checking Your Document

Mouse Action Keyboard Action

 Click Tools at top of  Press F7
screen
 Select Spelling and
Grammar
Spell Checking Your Document

Mouse Action Keyboard Action

 Click Tools at top of  Press F7
screen
 Select Spelling and
Grammar
Letters and Mailing

Click TOOLS Menu

Click Letters and Mailing
Click Envelope and Labels
Type Return Address and Delivery
Address
Click Add to Document
Mail Merge

Click TOOLS
Click Letters and Mailing
Click Mail Merge Wizard
Select an option for mailing
• Letters
• E-mail
• Label etc
Contd..
 For ex. Letters Option have been selected
 Follow the Steps in Wizard as
1. Starting Document
2. Select Recipients
3. Write Recipients (Select from an Existing list or type a
new list)
4. Write your Letter
5. Preview you letter
6. Complete the Merge
 Click EDIT INDIVIDUAL LETTERS
MACROS
 Macro is used for user defined short cuts
 Creating a Macro
 Click Tools Menu
 Then Macros
 Then Click Record Macro
 Give a MACRO NAME
 Select Keyboard option
 Give ShotCut Key
 Click Assign and Then Click Close
 Type the wording which you want as a MACRO
 Go to Tools MACROS menu
 Click Stop Recoding
Inserting a Table

Click where you want your table to go

Click Table at top of screen
Click Insert
Click Select Table
Give your table dimensions
Creating Tables
Objectives

 Creating a table
 Convert an existing text to a table
 Insert and delete rows and columns in a table
 Automatic format of a table
 Position tables
 Resize a table and change the width of
columns and rows
 Insert graphics into a table
Inserting and Deleting a Row in a Table

For Deleting
 Select the column/row to be deleted
 Click in menubar
TableDeleteColumn/Row
For Inserting
 Select a Column/row
 Click in menubar
TableInsertColumn right (or) left option
Rows Above or Below option
a. Creating a Table

Select the “Table” menu and

choose “Insert”  “Table”
Select the number of rows and
columns desired and click
“OK” and the table will be
created.
Another and easier way to create a table is to go to
the “Insert Table” button on the tool bar and
select the number of rows and columns desired
from there.
b. Converting an existing text
to a table.
High-light the text that you would
like to be converted to a table and
from the “Table” menu select
“Convert”  “Test to Table…”
From that window select
the way you want Word
to distinguish between
columns (Paragraphs,
Commas, Tabs or Other)
and it will automatically
set the appropriate
number of columns and
rows. Click “OK” and
the table will be created.
c. Inserting and deleting rows
and columns in a table.
Use to insert Use to insert
columns. rows.
Use to delete Use to delete
columns. rows.
d. Automatic format of a table.
To AutoFormat a table, go to the “Table” menu. Form
there select the “Insert”  “Table”. Once you have
selected the number of rows and columns that you need,
click on the “AutoFormat…” button. The AutoFormat
window will appear.
 The
Select the sample of
desired format the
form the format
“Format” scroll will be
bar and Click displayed
“OK”. The in this
table will will be window.
created.
To AutoFormat an already existing table, just select
the “Table AutoFormat…” option form the “Table”
menu and you will get the “AutoFormat” window that
was shown in the previous slide.
e. Positioning the table.

To position a table, rest the pointer on the

table until the table mover handle
appears on the upper-left corner of the
table. Then drag the table to a desired
position.
f. Resizing a table and changing
the width of columns and the
height of rows.

To resize the table, rest the pointer on the

table and when it appears. Drag the
boundaries of the table to a desired size.
 Column
resizing To resize an individual
handle. column/row, rest the pointer
on the side of the column/row
that you would like to resize.
Once the resizing handle
appears, drag it until you
achieve the desired size.
Row resizing
handle
To change the width and height
of rows and columns, go to the
“Table Properties…” menu. A
window will appear in which you
will be able to pick the exact
measurements.
g. Inserting graphics into a table
You can insert
graphics into the
table by either
selecting “Picture”
option from the
“Insert” menu or
click on the “Insert
ClipArt” icon at the
bottom of the screen.
Either way you choose to insert the picture from the
ClipArt gallery, you will get this window. Here you
can choose the category of the picture.
You can also insert a
picture from a File.
When you choose to insert a picture from a file, this
window will appear. Here you can brows your
computer for the desired picture. The sample of any
selected picture will be shown on the right-hand side of
the window. Once you pick the picture, just click
“Insert” and the picture will be inserted into the table.
Drawing Table

Click Table Menu

Then Click DRAW TABLE menu
Then Using Mouse Draw the required type
of Table.
Printing a Document

Goto FilePrint
Dialog Box Appear
Select the Options
Click OK Button
 Click to change
properties
Give Number of Copies
Select
Select the Required
type

Select the Option

Required
HAVE A NICE DAY