Professional Documents
Culture Documents
LOURDES M. CASTILLO
Assistant Commissioner
Government Accountancy Sector
Commission on Audit
5
COA REVISED
CHART OF ACCOUNTS
6
Legal Basis
7
Objectives
10
Account Code Structure
11
Account Groups
G 13
Asset with Contra Account
Asset
Receivables
Accounts Receivable
Allowance for Impairment -
Accounts Receivable
14
Asset with Contra Account
Asset
Ex. with contra
Allowance Impairment –
for account
Accounts Receivable 1 03
1 03 011 01
01 1
1
Asset
Receivables
Accounts Receivable
Allowance for Impairment -
Accounts Receivable
15
Major Changes
16
New Accounts
1 01 04 010 Cash-Treasury/Agency
Deposit, Regular
1 01 04 020 Cash-Treasury/Agency
Deposit, Special Account
1 01 04 030 Cash-Treasury/Agency
Deposit, Trust
17
New Accounts
18
New Accounts
Examples:
1 02 01 010 Financial Assets Held for Trading in compliance with IPSAS 28-30
1 02 02 011 Allowance for Impairment - in compliance with IPSAS 29 (Financial Instruments -
Investments in Treasury Bills - Recognition and Measurement)
Local
1 03 02 020 Finance Lease Receivable in compliance with IPSAS 13 (Leases)
1 03 02 021 Allowance for Impairment - in compliance with IPSAS 13 (Leases)
Finance Lease Receivables
1 05 01 020 Investment Property, Buildings in compliance with IPSAS 16 (Investment Property)
1 05 01 021 Accumulated Depreciation - in compliance with IPSAS 16 (Investment Property)
Investment Property, Buildings
1 05 01 022 Accumulated Impairment Losses - in compliance with IPSAS 26 (Impairment of Cash
Investment Property, Buildings Generating Assets)
19
Major Changes
20
Deleted Accounts
Examples:
21
Major Changes
Examples:
811 Depreciation-Office 5 05 01 040 Depreciation-
Buildings Buildings and
Other Structures
812 Depreciation-School
Buildings
813 Depreciation-Hospitals
and Health Centers
814 Depreciation-Market &
Slaughterhouses
815 Depreciation-Other
Structures
24
Repairs and Maintenance –
Buildings and Other Structures
• Subsidiary Ledgers:
01 - Buildings
02 - School Buildings
03 - Hospitals and Health Centers
04 - Markets
05 - Slaughterhouses
06 - Hostels and Dormitories
99 - Other Structures 25
Depreciation - Buildings and Other
Structures
• Subsidiary Ledgers:
01 - Buildings
02 - School Buildings
03 - Hospitals and Health Centers
04 - Markets
05 - Slaughterhouses
06 - Hostels and Dormitories
99 - Other Structures 26
Expanded Account
Example:
716 Subsistence, Laundry 5 01 02 050 Subsistence
and Quarters Allowance
Allowance 5 01 02 060 Laundry
Allowance
5 01 02 070 Quarters
Allowance
27
Expanded Account
Example:
28
The Revised Chart of Accounts
As Object Code in the
Unified Account Code Structure
29
Purposes of Object Classification and Coding
31
Legal Basis
32
Rationale
35
Definition of Terms
40
B. The FARs prescribed in the Circular shall replace
the following DBM and COA reports as follows:
1. DBM
Statement of Allotments, Obligations
and Balances (SAOB) – BAR No. 4
Financial Report of Operations
(BAR No. 2)
Monthly Report of Disbursements –
Bar No. 3
41
2. COA
SAOB
Detailed Breakdown of Obligations
Detailed Breakdown of Disbursements
Regional Breakdown of Expenses
Statement of Cumulative Allotments, Obligations
Incurred and Unobligated Balances
Detailed Statement of Cumulative Expenditures/
Obligations Incurred, Obligations
Liquidated/Disbursements and Unliquidated
Obligations
42
Responsibilities
43
Chief Accountant/Head of Accounting
Unit – for the portion of the report
pertaining to disbursements and unpaid
obligations
46
Administrative sanctions on the
automatic suspension of the
payment of salaries of the officials
concerned.
Violation for three (3) times without
justifiable cause during the year, shall
constitute a ground for the filing of an
administrative/disciplinary action
against the officials for inefficiency and
incompetence.
47
COA Circular No. 2012-003
dated October 29, 2012
“Updated Guidelines for the Prevention of
Disallowance of Irregular, Unnecessary,
Excessive, Extravagant and Unconscionable
Expenses as enumerated under COA Circular
No. 85-55A dated Sept. 8, 1985”
48
Legal Basis
49
Definitions
1. “Irregular” Expenditures
Expenditures incurred without adhering to
established rules, regulations, procedural
guidelines, policies, principles or practices
that have gained recognition in laws
Transactions conducted in a manner that
deviates or departs from, or which does not
comply with standards set
50
2. “Unnecessary” Expenditures
Expenditures which could not pass the test of
prudence or the diligence of a good father of a
family, thereby denoting non-responsiveness to the
exigencies of the service
Not supportive of the implementation of the
objectives and mission of the agency relative to the
nature of its operation
Not dictated by the demands of good government,
and those, the utility of which cannot be ascertained
at a specific time
Not essential or that which can be dispensed with
without loss or damage to property
51
3. “Excessive” Expenditures
52
4. “Extravagant” Expenditures
53
5. “Unconscionable” Expenditures
54
Fundamental Principles, Sec. 4, P.D. 1445
1. Cash Advances
COA Circular No. dtd. Feb.10, 1997
COA Circular No. 2009-002 dtd. May 18, 2009
Section 89 of P.D. 1445
57
1. 1 No cash advance shall be given unless
for a legally authorized specific
purpose.
1.2 No additional cash advance shall be
granted unless the previous cash
advance are fully liquidated.
1.3 No cash advance shall be granted for
payment of infrastructure projects or
undertaken on project basis.
1.4 A cash advance shall be reported on and
liquidated as soon as the purpose for
which it was granted has been served.
1.5 Only officials with permanent appointment
shall be designated as disbursing officers.
Elected officials shall be granted cash
advances for their official travels.
1.6 Transfer of cash advances from one
administrative officer to another shall not
be allowed.
Documentary Requirements
69
Legal Basis
76
General Guidelines
Scope
The PPSAS shall apply to all NGAs
and LGUs while GOCCs and
subsidiaries under their ownership and
control follow the PFRS, codified and
issued by the PICPA
Objective of PPSAS
Evaluation of IPSAS
Development of PPSAS
Preparation/Update of GAS Manual
Revision of the Chart of Accounts
Conduct of Training
Approach to Implementation
Phased Implementation
Phase 1 (25 PPSAS for implementation in 2014)
Phase 2 (3 PPSAS for implementation in 2015)
Phase 1 – for implementation in 2014
• - Arnold Schwarzenegger
“We have a problem
when the same people who make the law
get to decide whether or not
they themselves have broken the law.”
- Michael Templet
“I am responsible.
Although I may not be able to prevent
the worst from happening,
I am responsible for my attitude toward the
inevitable misfortunes that darken life.”
- Walter Anderson
THANK YOU!