DFD Level 0

Initial
Department Manager request

1.0 Prepare two

Purchase
copies of purchase Purchase Requisition File
requisition notes requisition
details
Purchasing Purchasing
Department requisition details
 DFD Level 0

Purchase Purchase Account Payable

Supplier order details order details Department

2.0 Prepare three

copies of purchase
order

Purchasing Purchase Purchase Order

Purchasing
Department order details File
requisition details
 DFD Level 0

3.0 Receiving and

Purchasing Purchase
checking on the
Department Packing slip, Packing Requisition File
assets purchased
assets details slip,
requisition
details
 DFD Level 0

Purchase Purchase Order

order File

Account Payable 4.0 Updating the

Department Invoice fixed asset ledger

Asset Fixed Asset

details Inventory File
 DFD Level 0

5.0 Prepare cash

Account Payable Cash Disbursement
disbursement
Department Print Cash Department
voucher
Request Disbursement
Voucher
 DFD Level 0

Purchase order
document, invoice Account Payable
bills File

6.0 Print out and

Account Payable
distribute accounht
Department Print
summary
request

Account General Ledger

summary Department
details
 DFD Level 0

Cash
Cash Disbursement disbursement Check details
Check Register File
Department voucher

7.0 Make payment

to vendor by check

General Ledger Check

Journal Voucher Supplier
Department
documents
 DFD Level 0

Payment
transaction General Ledger
File
details
Payment
transaction
8.0 Reconcilation
General Ledger details Account Summary
posting to general
Department Journal Voucher File
ledger
Summary, Account
Payable Summary,
Inventory Summary Payment Journal Voucher
transaction File
details
 DFD Level 0

Department Manager Disposal

Reports

9.0 Derecognition Fixed Asset

of fixed assets Fixed assets Inventory File
disposal details

Account Payable Adjustment

Department details
 DFD Level 1
Purchasing
Department
Packing slip,
assets details

3.1 Receiving of 3.2 Checking on the

the assets assets purchased

Packing
slip,
requisition
detailsPurchase
Requisition File
 DFD Level 1
Account Payable
Department Account Payable
Purchase order
File
Print document, invoice
request bills

6.1 Print out 6.2 Distribute

accounht summary account summary

Account
summary General Ledger
details Department
 DFD Context Diagram
Purchasing
Department Supplier
Purchase
request Disposal Department Manager
details Report
Check Purchase
Packing slip, order Initial
asset details details request
Purchase order details
Account summary
Account Payable Invoice details
Music Source Fixed General Ledger
Department Print Request Asset System Department
Journal voucher
Adjustment Detail documents
Cash
Cash disbursement disbursement Journal Voucher Summary,
Voucher Voucher Account Payable Summary,
Cash Disbursement Inventory Summary
Department