KAMA INDIA COMPANY PVT.

LTD.

OUR MOTTO
 Continuous Concern
 Positive Planning
 Reliable Relation
 INDEX

1) DAILY WORK
2) WEEKLY WORK
3) MONTHLY WORK
4) QUARTERLY WORK
5) HALF YEARLY WORK
6) YEARLY WORK
7) COMMUNICATION
DAILY REPORT

CHECK EXCHANGE RATE

COMPARING THE CURRENT CURRENCY RATE OF SOUTH
KOREAN WON (KRW) WITH THE CONCURRENT RATES OF
INDIAN RUPEE (INR).
CHECK EMAILS AND WHILE SENDING ANY
MAIL IT SHOULD ALWAYS CC TO
kamaindia@hotmail.com
Check websites @ www.kconsultancy.co.kr.
Real estate websites.
MANAGEMENT WORK
GETTING THE QUERY FROM THE CLIENT
COMMUNICATION WITH POPERTY DEALERS
COMMUNICATION WITH LANDLORD.
COMMUNICATION WITH CLIENT.
DAILY REPORTS.
 MEETING.
DAILY REPORT

Always consider 5w and 1 H (i.e. Why, What, Where, When, Who,

How) while reporting
WEEKLY WORK

New Comer
Presentation by new comer and old staff better accounting
management system if assigned by the section In charge

presentation every Friday.

Each listener to give score which if < 60% presentation

continue next week.

Weekly client visit

team member visit the client place twice in first week of a month as per the pendency of work and once in second, third
and fourth week.

After visit, visit Report sent to MD the very next day.

Visit Report signed by Client’s accountant and any Korean employee. If client’s accountant is creating problem
signing the report then Visit report submited without signed by client’s accountant.

maintain the visit report record in hard and soft file.

 WEEKLY WORK

Check and Update System File

The names of all files should be in Capital Letters and in short words.
All the files and folders should be moved to D-drive from all other locations. All files and folders should
be in correct location folder-wise.
Present work folder should be cleared on every Tuesday and Friday.
Check and Update Paper Files
All paper files should be kept in right place according to file number.
All paper files’ headings and file numbers should be correctly typed with Font Name-Times New
Roman,
For Folder File-
File Number size – 38/TIMES NEW ROMAN/BOLD
FILE NAME SIZE- 50 TIMES NEW ROMAN/BOLD
 WEEKLY WORK

◦ All details should be clearly mentioned in the paper files and if there is any modification then update in System files,
Boss’s system as well as paper files permanently.
◦ Update the following
◦ List of Important Contact numbers
◦ List of Paper Files
◦ List of CDs & Catalogues
◦ Address book
 MONTHLY WORK

Monthly meeting on the last Friday of the Monthly Clearance

month
◦ Submit the monthly meeting report on the last Friday of the
month (the day before the monthly meeting)
◦ Need to do last Monday of every month, detailed meeting
with accounting management staff at 10:00 am and after
that on the conclusion of the monthly meeting will make
Kama CA Letter of accounting management.
Monthly Kama CA Letter
◦ Last Monday of every month each team shall prepare
Kama CA Letter and send every client as per requirement
of client in PDF file on company letter head with client
company name
◦ Kama CA letter shall contain some article for Tax
compliance and Accounting Rules and notification or
amendments or other necessary information which is
important to be given to the client.
◦ All the clearance related to Bills, Invoices and Receipts
should be finished by each month and report should be
submitted to Company Section by 2nd day of consecutive
month. With the supporting documents.
Tax compliances details (Detailed due dates stated
in the table below)
◦ TDS deposit
◦ Sales Tax deposit (VAT, CST, WCT)
◦ Service tax deposit
◦ Excise deposit
◦ PF deposit
◦ ESI deposit
◦ GST deposit and return filling
QUATERLY WORK
HALF YEARLY WORK
HALF YEARLY WORK
YEARLY WORK
 TAX DUE DATES

DUE DATE CHART FOR TAX COMPLIANCE

ITR
INDIVIUAL ITR
ADVANCE AND COMPANY
GST TAX ESIC PF FLA SFT TP ROC COMPANY UNDER TP
GSTR-
TDS GSTR-1 GSTR-2 GSTR-3 3B GSTR-9
MONTH CHALL RETUR RETUR RETUR RETUR RETUR RETUR CHALL CHALL RETUR RETUR STUDY
S AN N N N N N N CHALLAN AN AN N N REPORT RETURN RETURN
APRIL 30 10 15 20 20 15 15
MAY 7 31 10 15 20 20 15 15 31
JUNE 7 10 15 20 20 15 15 15
JULY 7 31 10 15 20 20 15 15 15 31
AUGUST 7 10 15 20 20 15 15
SEPTEM
BER 7 10 15 20 20 15 15 15 WITH IN 30
OCTOB 30DAYS
ER 7 31 10 15 20 20 15 15 FROM
NOVEM THE
BER 7 10 15 20 20 15 15 30 DATE 30
DECEM OF AGM
BER 7 10 15 20 20 31 15 15 15
JANUAR
Y 7 31 10 15 20 20 15 15
FEBRUA
RY 7 10 15 20 20 15 15
MARCH 7 10 15 20 20 15 15 15
 TAX DUE DATES

GSTR 2 AND GSTR 3 IS NOT BEING NOTIFIED BY GOVERNMENT TILL TODAY SO

INSTEAD OF THAT GSTR – 3B IS FILED ON 20 OF EVERY MONTH
 COMMUNICATION
Communication with C.A. & Consultants
regarding query of client company and
taxation matters and giving best solutions to
our clients.
◦ Always contact to consultant or C.A according to priority.
◦ The first contact should be done by sending emails.
◦ All outgoing mails must be cc to
Kamaconsultancyca@hotmail.com and
kamaindia@hotmail.com.
◦ Always call the concerned person after sending a mail and
confirm with him if he has received the mail or not and
when can the person reply.
◦ Communication to the consultancy or C.A. should be in
accordance with requirement provided to you for
communication with Kamaindia contacts.
◦ Share information as per requirement.
Communication with Clients
◦ Always contact to Clients according to priority.
◦ The first contact should be done by sending emails.
◦ All outgoing mails must be cc to kamaindia@hotmail.com
and kamaconsultancyca@hotmail.com
◦ Always call the concerned person after sending a mail and
confirm with him if he has received the mail or not and
when can the person reply.
◦ Communication to the client should be in simple language
and to the point questions and answers.
◦ Share information as per requirement.
◦ If the Client is not able to communicate in English then
conduct the same process with Boss or other Korean Staff
as mediator.
 COMMUNICATION

Regarding the telephonic communication:-

During company holiday, the Korean staffs who are the in-charge of internet phone have to bring internet phone at home.
And if the people who is in-charge of internet phone is off on Saturday and there are no person who can take the internet phone
then he/ she have to take internet phone at home
Kamamanagement & Exim Dept. is in-charge of CDO internet phone and Kamaconsultancy-KCA dept. is in-charge of GPO
internet phone. Thanks
 ACCOUNTING MANAGEMENT WORK

◦ Make monthly chart of all the taxation filing like TDS,
INCOME TAX, ROC FILING, GST, INCOME TAX,
ADVANCE TAX and put same monthly chart in all the
accounting work client files before starting of every month.
And send mail on last Monday of each month to every client
for next month Accounting and tax filing along with Kama
letter and this file should be in PDF file, Kama CA letter should
be sent to each & every client separately as per requirement.
◦ As per the requirement of accounting work handle the
accounting work of other company Like making daily entries of
books and vouchers, maintain tally entries, visit client’s
company when ever required on the call of client, filing all
return of monthly quarterly, half yearly and yearly of TDS,
INCOME TAX, ROC FILING, GST, ADVANCE TAX and
INCOME TAX before the due date.
◦ File the returns of TDS, INCOME TAX, ROC FILING, GST
and INCOME TAX, ADVANCE TAX, before the due date
return of monthly quarterly, half yearly or yearly as required.
◦ Due date of chart of all above taxation of Delhi and NCR is
attached.
Consulting agreement
Consulting agreement to be sent for accounting management work in
company letter head PDF format.
Invoice Making for Client.
Make Invoice in Company letter head with proper Company name and
address and send PDF format.
All the term and condition should be in favor of Kamaindia Payment
term and interest rate for late payment by the client.
Invoice must consist of Bank details of Kamaindia.
Whatever funds just come and go as not being our income such like we
pay amount or any govt. Fee on behalf of our clients then that funds
should go IBK BANK only and it's applicable to all KAMAINDIA
DEPT
 TERMINATION OF CONTRACT

If client company terminate the contract agreement with Kamaindia and Kamaindia come to know at any reliable sources about termination then Kamaindia will send one
mail term and condition before one month of termination

Before 1month from the expiry of the contract, we need to send the email suggesting renewal.

If there is no reply for the renewal suggesting email, it is deemed that Client wish to renew our agreement and inform the schedule that we will bring the renewal
agreement on next visit.

As per the rule of Kamaindia (consultant company) if contract period of accounting management is to over and client company don’t have to plan to carry on for further
renewal then client company is liable to inform to (consultant company) before one month of contract period if client company is not doing then Kamaindia (consultant
company) is not liable complete pending work specially for Tax compliance

Whole our duty towards the client if any work is pending even relating to tax compliances ITR filing and ROC filing if it not possible within one month of notice because
of due date of tax compliance then we will recommend to client company in order to extend the agreement period if period has been extended then we will close all work
within one month if it will not be possible then we will not responsible to ITR Filing and ROC file even related work current financial year.

If client doesn’t want to proceed Kamaindia’s consulting service, then there will be ‘hand over period’ when Kamaindia hand over all the tax compliance and data related
to all tax compliance and accounting.

Once client refuse to renew the agreement, Kamaindia need to send the closing agreement email as per the sample in this TD

If client will assign extra work, then will charge for extra payment even for one day.

After the expiry of Contract, Kamaindia will not provide any service and reply for any queries related to tax compliance after the ‘hand over period’.

Kamaindia will not bear any responsibility after ‘hand over period’ and it should be informed to client at the time of starting of ‘hand over period’
 PENALTY CLAUSE
◦ In Company or Company work site (Client
company), For any damage/ penalty occurs due to
any unintentional mistake of the employees that
damage will be recovered from that particular
employee who has done that mistake which will
be in the ratio of 4:3:3 only if the damage falls on
company(Kamaindia).
◦ 40% will be borne by that employee, who has actually done
the damage,
◦ 30% will be borne by the Department In-charge and head
in-charge
◦ 30% will be borne by the company though company is not
responsible at all for the damage but because company has
given the employment to the employees for their
knowledge and part knowledge as a result company will also
bear the loss.
 INCENTIVE PROVISITON
Incentive will be granted to “KCA ACCOUNTING
SECTION” if a client renews the accounting
management service, after the first yearly
accounting management period is over.
Commission amount is 10% of total amount of
accounting management fee which will be divided
50%+50% as per under:
50% of total incentive amount will be divided equally
for the particular accounting team’s members like staff,
In-charge, Head in-charge, It means all team’s members
are eligible to get incentive who completed 6 month in
same team. But, if there is no one working in same
team then whole incentive will goes to company and if
only one person working then he is eligible to get only
half of 50% and half will goes to company.
ii) 50% of total incentive amount will be divided for
other eligible staff of Kamaindia, Eligible staff mean
who completed job in Kamaindia for more than 12
months consolidated working days at a stretched (i.e.
employee will get the incentive 12 months after
completion of work.
THANK YOU