ORGANIC INDIA PVT LTD

HCM – ESS and MSS

Leave Management System:

 Employee Self-Service or ESS is a web-based solution designed to automate many of the

routine tasks of the HR function
 By allowing you direct access to HR information and services. The basic idea of ESS is
that employees are empowered towards maintenance of personal information
 Employees can access this information instantly at any time and from any place that has
access to the network
 Employees can submit leave request online, check leave balance and status of leave
request
 Receive real time update on approval notification on mail as well as portal
 Maintain personal information, such as their address, dependents, emergency contact
 View Payslip statements online, Holidays Calendar, Upcoming birthday of team member
and Team Leave Calendar
Getting Started with LMS……..
Step 1: Open internet browser (preferably
Explorer/Chrome.)

Step 2: Logon to ESS/MSS. Click on link

“……………….”

User* - Enter User ID using Employee ID or SAP

User ID (if you are already working on SAP
modules)

Password*- for first time login, default

password is 12345678. (ensure to change your
password after initial log-in). For SAP users-
existing password to be used.

Click on LOG-ON tab

After logging in, you will be taken to the below screen…LMS home page

You can spend

time exploring
this page, as it
contains
important links
such as personal
leave overview,
team leave
calendar etc
How to apply for Leave in LMS? ……. Go to  Employee Self-Service
General  Working Time  Create Leave Request Click and enter

Click “Create
Leave Request”
for applying
Leave online
By default Monthly Calendar view
will open.

Step 1: Click on Time Account tab –

to view Leave Balance

Step 2: Enter details of Leave:

* Select type of Leave
* Enter Start date & End date
* Enter Comment in Text Box.

Click Save after every step

 Step 4. System Message should show “Check of leave
Step 5: click on request was successful” – means leave requested
Send accepted!

Step 3. After Submitting all

details, click on “Check” tab
After leave request is submitted, pop-window for checking the details will Show.

Check and
Click on OK
 Check for Message in leave
overview: In leave data
Status should show” Leave overview status will
request was sent successfully show “sent”
Post Application of Leave in system, Employee will get mail notification for the same
Post application of Leave in system, Reporting Manager will get mail notification

Pls note: In case you receive notification for any employee who is not your team member please inform SAP
Admin/HR
Leave Application Completed!!!
 For Managers:
Approving/Rejecting Leave in MSS
Approve/Reject Leave Request through MSS:

a) Logon to ESS/MSS Link & Enter the User ID and Password

Click on Manger Self service  Select Work Overview page  Time Management
 Click on Leave Approval (Approx 15 second it will take for refresh)

Step 1 Step 3
Wait 15 second for
refresh

Step 2 Step 4
Leave Application of the employee is displayed. Manager can enter
comments and can click on Approve or Reject Push Button
Step 2:
Approve/Reject

Step 1:-Comments:-
Approve/Reject
In case Manager rejecting leave request, comment is
necessary to put up
Warning message will come, in
case comment is not mentioned
in rejection cases

In case leave
reject, comment is
necessary by
reporting manager
Leave Approval successful

Approval Status by
Manager
Mail notification is sent to the Team member as well
Mail notification to the Department Head

2nd level Manager Employee Approving

Manager
To view the Leaves applied by the employee are approved or rejected

Logon to ESS/MSS - Enter the User ID and Password-Click on Leave overview-Status will show
(Approved/Rejected)
Status-
Approved
In case employee apply for medical leave more than 2 days or applying for
maternity leave, in that case medical certificate or prescription paper is
necessary to upload.

Attachment requirement

Link for attach

Medical paper
Go to attachment-select document-and click on OK

Select file

File name and

Click on OK
After click on OK, attachment will show in last of page

Step 3: Send

Step 2:
Check

Step 1:Now attachment

will show here
After send a new window will pop-up-check the details and click OK

Check the
detail and
click on OK
 Now in leave overview you will get status “leave request was sent successfully,
same in leave data overview status will show “sent”
Check now
Status is Sent

Next the same process of will be according above slides

 Same process of Leave apply and
approval will be of CL, EL,
Maternity, Compensatory Off,
Optional Holiday.
 Birthday Leave claim will be for
documental birthday date and
for second half only.