ORGANIZATIONAL ORGANOGRAM

Dr. Imtiaz
Dr.Aijaz
Hidayat Ullah
07/10/2011
Ted was a little nervous about his new job. It
was his dream job in a large advertising firm,
and he wanted to get off to a good start. As he
was unpacking the box of office supplies that
had been requisitioned for him, his supervisor
poked her head in the door.

'Glad to have you on board,' she said. 'This is a

great place to work, and I think you're going to
like it here. Did you have a chance to look at the
organogram that was in the new hire packet?'
Ted froze as he felt a flush rise on his cheeks.
'Organogram? What's that?' He thought. He had
carefully looked over all the paperwork in the
packet, but what was this organogram she's
talking about? He felt his stomach sinking. 'So
much for impressing the boss. ' He thought
sadly.
Poor Ted. He didn't realize that
an organogram is just another name for an
organizational chart. It's a diagram that shows
the structure of an organization and how the
various positions are related to each other. It is
frequently used to show the chain of command
and relative ranking of various positions in an
organization or department and may include
information such as the job titles, names, and
areas of responsibility for the employees.
 ABBREVIATIONS
• CEO - Chief Executive Officer
• COO- Chief Operating Officer
• CON- Chief Of Nursing
• ER- Emergency Room
• OR- Operating Room
• MIS- Management Information System
• FNSD- Food & Nutrition Services Department
• HR- Human Resource
• PCD- Patient Coordination Department
• MM- Material Management
• IT- Information Technology
Top to bottom approach for decision
making

CEO

COO

MANAGEMANT STAFF

NOM MANAGEMENT
STAFF
Bottom to top approach for feedback

CEO

COO

MANAGEMENT STAFF

NON MANAGEMENT
STAFF
Hierarchical relationships progressing
from top to bottom

CEO

CHIEF FINANCE MEDICAL

COO CON ADMINISTRATER
OFFICER DIRECTOR
 CONTI…

MEDICAL
DIRECTOR

MEDICAL POST
STAFF GRADUATION
AFFAIRS EDUCATION
 CONTI…

CON

INPATIENT OUT PATIENT

NURSING NURSING
STAFF STAFF
 CONTI…

CHIEF
FINANCE
OFFICER

FINANCE ACCOUNTS
DEPT. DEPT.
 CONTI…

ADMINISTRATER

NURSING
QUALITY
EDUCATION
ASSURANCE
SERVICES
 CONTI…

COO

CLINICAL SUPPORT
SERVICES SERVICES
 CONTI…

CLINICAL
SERVICES

ADMINIST
IN OUT
REHABILIT RATION & FNSD
PATIENT PATIENT ER OR PHARMACY BIOMEDICAL MIS RADIOLOGY LABORATORY
ATION REGISTRA
DEPT. DEPT.
TION
 CONTI…

SUPPORT SERVICES

SECURITY
MEDIA & COMMUN GENERAL
PCD AUDIT IT & HOUSE
HR PURCHASE MM MARKETI ICATION MAITENA
TRANSPO KEEPING
NG NCE
RT
Health Information System
 Outline
• —
Definition
• —
Goal
• —
Objectives
• — of HIS —
Importance
• Components of HIS
 Definition

Health information system is the system in

which collection, utilization, analysis and
transmission of information is done for
conducting health services, training and
research.
 Goal

Improve participant’s on health information

system.
 Objectives
General Objective
• To highlight different aspects of a health information
system
Specific objectives

• To define terms related to health information systems.

• To outline the importance of a health information system
• To identify the various components of a health information
system
• —
To describe the how a health information system is assessed.
 Importance of HMIS
• Produces information needed by Patients,
communities, service providers, programme
managers, policy-makers, providers of funds, global
agencies and organizations Information used for
• Better management, assess coverage and quality of
services; costs and expenditures.
• Detect and control emerging and endemic health
problems
• Monitor progress towards health goals; and promote
equity
• Strengthen the evidence base for effective
health policies
• Improve management related to mobilizing
new
 Components of HMIS
• Inputs
• HIS resources
• Processes
• Indicators üData sources
• Data management
• Output
• Information products
• Dissemination and use
• HIS resource
• Legislative, regulatory and planning
frameworks
• Personnel, finances, logistics support, and
ICTs.
• Indicators
• Determinants of health; health system inputs,
outputs and outcomes.
• —
Data sources
• Censuses, civil registration and population
surveys, Individual records, service records
and resource records
• Data management
• Data collection, storage, quality-assurance and
flow, processing, compilation and analysis
• —
Information products
• Data transformed into information for
evidence and knowledge to shape health
action
• —
Dissemination and use
• Making information readily accessible to
decision-makers Communities
Medical Record Management
 Definition
Medical Records Management is the art and science of
managing all information relating to the operation of a
Healthcare Practice.

This includes
Filing and storing Patient Charts
Scanning Medical Records
Ensuring adherence to regulations
Retention schedules,
managing the destruction of medical records after their
retention period.
 Cont…

Medical Records Management also involves

• Effective administration of a Practice's

• Non-Clinical information including accounting
Records
• Contracts,
• Business-related documentation.
 Objectives of MR
• Monitoring of the actual patient
• Medical research
• Medical/dental or paramedical education
• For insurance cases, personal injury suits,
workmen’s compensation case, criminal cases,
and will cases
• For malpractice suits
• For medical audit and statistical studies
 Types of MR
• Prescriptions
• Reports
• Referral Notes
• Discharge Cards
• Certificates
How Long to Maintain the Records
• Ideally records of adult patient are maintained
for 3 year.
• 21 year for neonatal patient (3 + 18 year).
• For children 18 year of age + 3 year.
• For mentally retarded patient forever till
hospital/institution is working.
• From income tax point of view for 7 years
 Problems in MR Keeping
There are many problems faced by institution/hospital for the
proper maintenance of the records.
1. Constant revision of the outdated form is needed
2. Always trained personnel are needed for the maintenance
3. Inactive records need storage at appropriate place
4. There must be a need of determination of record retention
5. Unwanted records must be destroyed
6. Record storage entail into 2 stages.
A. Moving the records from active to inactive file and from
there to storage room.
B. Destruction and disposal of the unimportant records .
 Proper Preservation of MR
1. Collect all the records and classify them according to the
different section.
2. Protect the records from insect attack. Spray insecticide or
place naphthalene balls over shelves to preserve the records.
3. Plan a periodical checking for the records. Proper care should
be observed while handling the records.
4. Fire extinguisher should be available in record room. Protect all
records from dampness, water, and from hot and dry climate .
5. Records should be kept in dust free area. Windows and
ventilators should be properly covered with frames as
safeguard against sabotage.
6. Destroy the records as per the regulation established for
retention of records.
THANK YOU