Young Procurement Leadership Programme

- Overview of Learning Modules

3rd August 2018

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YPLP Course Outline
1. Procurement Organisation & Practices 4.
 Supply Chain and Procurement
 Organisation blueprint and job roles
 Planning and specifying purchases
2. Sourcing & Supplier Management
 Source-to-Contract (S2C) process
 Appraisal and evaluation techniques 5.
 Sourcing strategies and tactics
 Negotiations and influencing techniques
 Sourcing & supplier performance metrics
 Supplier development strategies
 Category management 6.
 Case studies
3. Operations Management
 Purchase-to-Pay (P2P) process
 Financial accounting interfaces 7.
 Process automations and productivity
 Exceptions handling
 Case studies
Stakeholder Management
 Stakeholders’ interests and expectations
 Stakeholder engagement
 Effective communication on outcomes
 Sustaining the relationship
 Group exercises
Technology & Tools
 e-Solutions and data analytics
 International data standards
 Platform insights
Procurement Ethics
 Identifying fraud, bribery and abuses
 Environmental & ethical standards
 Case studies
Future Developments
 Procurement hubs
 Skills & talent management
 Continuous improvements
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Module 1- Organisation & Practices
Title
Procurement Organisation & Best Practices
Objective (Duration)
The purpose of this module is to let delegates understand the importance of supplier management as a strategic approach to
maximize value, benefit and profit for your organization (8 hours)
Outline
• The evolution of role of Procurement and Supply Chan
• Porters Value Chain Model
• Types of Procurement Organisations models
• What are Procurement KPIs ? and How can Procurement
Add Value
• New Expectations of role of Procurement
• Career Paths and talent development in Procurement
• What are best practices in Procurement? Frameworks and
Benchmarking
• Group exercises / Breakout and mini presentations
Lead
Peter Woon
Learning outcomes
• Delegates will be able to understand the evolution and
transformation of Procurement.
• Delegates will have better understanding of the roles of
Procurement and Supply chain using the Porter Value Chain.
• Delegates will be able to understand the various types of
Procurement Organisation models and setup.
• Delegates will be able to understand the about Procurement
KPIs and Value Add.
• Delegates will be able to learn about their career
development and opportunities management with quality
performance
• Delegates will be able to learn more about the various Best
Practices in Procurement through the use of Frameworks
and Benchmarking.
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Module 2- Sourcing & Supplier Management
Title Lead
Effective Negotiations in Procurement Choo Lip Wei
Objective (Duration)
The purpose of this module is to let delegates understand how to make use of a systematic framework to negotiate
commercially (8 hours)
Outline Learning outcomes

• Negotiations preparation • Delegates will be able to apply a structured framework to

plan and prepare for negotiations
• Negotiations execution
• Delegates will understand the advantages of focusing on
• Tactics and strategies
mutually benefiting outcomes
• Review and improve
• Delegates will understand common tactics and how to
• Group exercises counter them
• Delegates will learn the importance of effective
communication in negotiations
• Delegates will be able to practice negotiations in a control
environment

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Module 2- Sourcing & Supplier Management
Title Lead
Supplier Management Michael Koh
Objective (Duration)
The purpose of this module is to let delegates understand the importance of supplier management as a strategic approach to
maximize value, benefit and profit for your organization (16 hours)
Outline Learning outcomes

• The Principles of 7 step strategic supplier sourcing process
• Category Management - Kraljic Matrix, Spend Analysis,
Market Analysis – Porter’s Five Forces and Go to market
strategy
• Identify Quality of Cooperation from Key Stakeholders and
Influence them
• Balancing the Suppliers Relationship Management with
Quality Performance
• Successful Supplier Development Strategies for future
organization growth
• Group exercises
• Delegates will be able to understand the fundamental of
Strategic Sourcing
• Delegates will be able to learn the use of Krajlic Portfolio
Purchasing Model in category management
• Delegates will be able to learn to balance the supplier
relationship management with quality performance
• Delegates will be able to learn the successful supplier
development strategies align to continual organization
growth

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Module 2- Sourcing & Supplier Management
Title Lead
Category Management Michael Koh
Objective (Duration)
The purpose of this module is to let delegates understand the importance of category management as a strategic approach to
maximize value, benefit and profit for your organization through structured procurement intervention (8 hours)
Outline Learning outcomes

• The Principles of Category Management
• Spend Analysis and Market Analysis
• Identify Quality of Cooperation from Key Stakeholders
• Balancing the Suppliers Relationship with Quality
Performance
• Successful Category Management for future
• Group exercises
• Delegates will be able to understand the fundamental of
defining the category management focus on the benefits to
the end-users
• Delegates will be able to learn the use of Krajlic Portfolio
Purchasing Model in category management
• Delegates will be able to learn the Porter’s five force analysis
in determine the supply segmentation
• Delegates will be able to learn the structure approach in
supplier approval and performance management

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Module 3- Operations Management
Title Lead
Purchasing Operations TBD
Objective (Duration)
The purpose of this module is to introduce and expose delegates to the purchasing operation, the operation’s interface with
the financial accounting and payables function of a company, and the compliance role of a well managed purchasing operation
(8 hours)
Outline Learning outcomes
• Purchasing channels and their roles in contract compliance • Understanding of operational procurement and its interface
and avoiding savings leakage with the financial process
• The Requisition-to-Payment (R2P) process and its role in • Appreciation of the need for defining clear purchasing
maintaining financial and management controls channels
• Tactical sourcing and spot-buys as an operation • Understanding of the technologies that enable operational
purchasing, eg. ePurchasing, eCatalogues, supplier
• Technologies that enable the R2P process and their
integration
limitations
• Experience in designing financial and management control
• Purchasing centre operations and process automation
within the R2P process
• Data analysis and intelligence from the R2P process
• Simulation and class exercise

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Module 4- Stakeholders Management
Title Lead
Stakeholder Management Richard Ong
Objective (Duration)
The purpose of this module is to let delegates understand the importance of successful stakeholder engagement and how to
effectively implement an appropriate engagement strategy (8 hours)
Outline Learning outcomes

• Stakeholders’ interests and expectations • Delegates will be able to understand the different type of
stakeholders in an organization
• Stakeholder engagement
• Delegates will be able to learn the importance of successful
• Effective communication on outcomes
stakeholder engagement
• Sustaining the relationship
• Delegates will be able to able to learn why effective
• Group exercises communication is key to achieving outcomes
• Delegates will be able to learn the techniques of how to
sustain a good relationship with the key stakeholders

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Module 5- Technology & Tools
Title Lead
Procurement Technology & Tools Michael Koh
Objective (Duration)
The purpose of this module is to let delegates understand the importance of procurement technology and tools as a strategic
approach to maximize value, benefit and profit for your organization through structured procurement intervention at Procure
to Pay Systems (8 hours)
Outline Learning outcomes
• The Procure to Pay Process • Delegates will be able to understand the procure to pay
process used in organization
• The Separation of Duties
• Delegates will be able to learn the importance of separation
• The Authorization Approval Levels
of duties as risk and fraud mitigation
• Short Circuit Approval for Emergency Situation
• Delegates will be able to learn automated authorization
• Group exercises workflow approval as risk and fraud mitigation
• Delegates will be able to learn the techniques of how
technology as tools for risk and fraud mitigation

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Module 6- Procurement Ethics
Title Lead
Procurement Ethics Lin Chee Kin
Objective (Duration)
The purpose of this module is to expose delegates to the proper conduct of professional buyers as well as the regulations and
norms of professional buying, as a means of safeguarding the buying organization from fraud and other unethical practices (8
hours)
Outline Learning outcomes
• The ‘golden rules’ of professional procurement • Understanding of the forms and methods of unethical
procurement practices
• Laws and regulations governing corruption, data protection,
anti-competition and other undesirable traits • Knowledge of the laws and regulations governing unethical
and illegal practices
• Penalties and financial impact of unethical practices
• Understanding of the financial and organization impact from
• The role of procurement in managing risks
illegal and unethical behaviour
• Supplier risks along the value-chain of procurement
• Learn the methods for detecting fraud and other
• Methods for detecting fraud and supply risks undersirable practices
• Prevention and mitigating actions • Learn to use various data and sources of information to
• Group exercises, breakout sessions and situational analysis support in the detection and prevention of fraud and
unethical practices

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Module 7- Future Developments
Title Lead
Digital Trends & Technologies in Procurement Kevin Ng
Objective (Duration)
The purpose of this module is to let delegates understand the latest trends in digital procurement technologies and how digital
disruption affects and enhances the procurement team of the future (8 hours)
Outline Learning outcomes

• Macro Digital Trends • Delegates will be able to understand an overview of the

different macro trends in digital world
• How Procurement Is Affected By Digitisation
• Delegates will be able to learn about the impact of digital
• Overview Of Procurement Technologies In The Market
technologies on the procurement function
• The Future Of Digital Procurement
• Delegates will be able to able to gain insight into the
• Group Role-Play/Technology Familiarisation Exercises different procurement technologies available in the market
and how to leverage them to achieve organizational
outcomes
• Delegates will be able to learn the techniques of how to
sustain a good relationship with the key stakeholders

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Module 8- Post-Event Engagement
Title Lead
Case Presentation of Application from Procurement Workshop Stephen Tan
Objective
The purpose of this module is to review delegate’s learning and application into their work environment / organization
Outline Learning outcomes
• Participant to present an individual Case Study of 15 minute • Understanding and due application of what they learnt
of the application of what they have learn during the during the workshop and translate it into actual practice.
workshop into their workplace. • Underpinning knowledge of practice and limitation &
• If they are from the same company, they may propose to challenges in the actual workplace
work in a team of 2 However, it will be 30 minutes for the • At the end of the case, they can also include a post
team presentation. reflection, where they can seek further advise or
• They are to present the following : consultation to move their project forward to AIPTs if need
be.
- Strength and Weakness
- Challenges, Opportunities and Achievement in the
business case.
- Critical Success Factor

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