BU 102YB:

Advanced Business
Documents
Objective 3.01
Agenda and Minutes
Custom Tabs

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Agenda
What is the Purpose of an Agenda?

An Agenda is a list of items to be

discussed or acted upon.
 It is prepared BEFORE meetings,
events, and conferences.
 Agendas are the plan for what will
be covered during a meeting.
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 Agenda (continued)

Examples of using an Agenda:

 Topics that will be covered at the next

staff meeting.
 Topics and speakers that will present at
the next Board meeting.

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 Agenda Example
Note:

HEADINGSare Centered
*Meeting Name is Bold

All TIME SLOTES are aligned

on the left margin

All TOPICS are left aligned

All SPEAKERS/PRESENTERS
are right aligned

Double Spaced (DS) lines

between headings and
Topics

Sub Topics are Single

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Spaced (SS)
Agenda: Components
The HEADING of the Agenda must be
centered at the top of the Agenda:

In the HEADING section: (Double Spaced)

 the Organization name
 Word: AGENDA
 the Date and Time of the meeting
 the Location 5
Agenda: Components (continued)
What items make up the
Body of the Agenda?
 Time slots
 Topics
 Speakers/presenters

Tip:
Keep all like information aligned/connected
using tabs (custom tabs) on a line.6
 Minutes
What is the Purpose of Minutes?
What are Minutes used to describe?
 Minutes are used to describe the
discussions, decisions, and actions that
occurred during a business meeting.
 Minutes are typed after the meeting
by the person designated to record the
meeting.
 Minutes are the notes of the meeting.
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Minutes Example

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 Minutes – 12 Components
(1-4)
 Components of Minutes:
a. Heading information
i. Name of organization or committee
ii. Type of meeting
i. for example, Regular Board Meeting
iii. Date and time of meeting
iv. Location of the meeting
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Minutes – 12 Components
(5-6)
b. Members in Attendance
 Listing of members / officers names with
titles that are in leadership roles that are in
attendance at the meeting
 List any visitors in attendance as well as
members/officers that are absent.

c. Call to Order
 formaldeclaration by the chairperson of the
meeting that it has officially begun
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 Minutes – 12 Components
(7-8)

d. Approval of Minutes
 review of previous minutes by board
members

e. Committee Reports
 progress reports presented by sub-committee
chairs
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 Minutes – 12 Components
(9-10)

f. Old Business
 unresolved discussions from a
previous meeting

g. New Business
 new topics and issues

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 Minutes – 12 Components
(11-12)

h. Adjournment
 notation of who adjourned the meeting

i. Signature line
 includes the keyed name of the
Recording Secretary and a signature

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How to Create a Custom Tab

Click on the Paragraph

Dialog box to open up
the additional
Paragraph tools.

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Click on Tabs
at the bottom left hand side
Setting Up Your Custom Tab
Type in your Tab stopping position
This measurement is referring to
inches. You may want to view the
ruler on your page before starting
a custom tab (View – Ruler)

Alignment:
Decide on your Tabs alignment
(Left / Center / Right)

Leader:
1 None is you want a standard tab
2/3/4 are used if you want the
symbols that accompany those
options to be placed preceding
the tab. (2 is very common)

Click Set / if all tabs have been

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set then Click OK