Project Management 7 October 2014

Project Definition
Project Proposal
 Team name and membership
 Needed to enable group to be set up on myBU
 Team wiki
 One page A4
 Context, business problem/opportunity, aims &
objectives, key stakeholders, method/s, key
activities & deliverables, risks
 Upload proposal information onto your wiki.
Defining a Project:
Different Perspectives
Cost, Time & Quality, &
Managing Stakeholders
Objectives
 3 - 5 coherent objectives that when fulfilled
will together achieve the project aim
 SMART
 Specific
 Measurable
 Achievable
 Realistic
 Time-bound
 Objectives - Examples
Example - Energy Partnerships
1. To evaluate local, regional and national practices, opportunities and barriers to energy efficiency
and renewable energy projects across 18 municipalities within 6 EU countries.
2. To develop and test an optimal model for engaging stakeholders to identify, plan and implement
energy projects in the domestic, business, transport and public sectors of municipality territories.
3. To develop supporting tools and recommendations to accelerate the removal of legal, financial,
information and engagement barriers to local energy efficiency and renewable energy projects.
4. To monitor and accelerate the removal of barriers to local energy projects, project delivery and the
impact on carbon emissions.

Examples –
 Marketing campaign and sponsorship programme

 Standardized internship process

Stakeholder Mapping

Team
members

Interest Customers
End
users

Chief
Executive

Suppliers

Impact
Product Breakdown Structure
Deliverables
 Form & content  Management products
 Technical products e.g.
e.g. o Agenda

o Report on evaluation of o Meeting notes

marketing
opportunities  Quality products
o Presentation on
e.g.
marketing campaign
o Review meetings
o Survey questionnaire,
o Test plan
data & interpretations
o Test results
Work Breakdown Structure
Key activities

 Strong verbs  Management activities

 Technical activities e.g.
e.g. o Create project plan

 Design user-interface o Send out action points

 Evaluate up-to-date o Review progress against

research and relevant plan
theory …Conduct a
customer survey using  Quality activities
a questionnaire … e.g.
 Identify options for … o Review report
by … o Conduct testing
Success Criteria & Factors
Success criteria
 How will success be
measured?
+ Level to be achieved
 Examples
 Stakeholder satisfaction via
feedback
 Achievement of deadlines
 Achieving a specified
sample size
 Obtaining input from
identified sources
Success factors
 Inputs that will lead to
project success
 Examples
 Using up-to-date sources
for theory
 Project connected with
business environment /
effective identification of
change
 Effective control of
identified changes
 Monthly review of progress
& risks
Responsibility Assignment
Matrix
Roles
Project Comms Client – Supplier X
manager manager managing
director
Prepare AR C I C
plan
Organise A R C
client
meeting Responsible
Activities

Arrange A R Accountable
printing of
posters Consult
Inform
Any questions?