2016

Philippine Educational Placement Test

(PEPT)

Guidelines

BUREAU OF EDUCATION ASSESSMENT

Department of Education
 Acronyms
• SDS - Schools Division Superintendent
• DTC -Division Testing Coordinator
• SH -School Head
• CE -Chief Examiner
• RS -Room Supervisor
• RE -Room Examiner
• TMs -Test Materials
• TB -Test Booklet
• SAS -Scannable Answer Sheet
• EH -Examiner’s Handbook
• ETRE -Examiner’s Transmittal Report Envelope
• CETRE -Chief Examiner’s Transmittal Report Envelope
• COR -Certificate of Rating
• LEM -Local Examination Management
• LLC -Last Level Completed
• BC -Birth Certificate
• RO -Registering Official
• IPF -Item Placement Form
• VI -Visually Impaired 2
PEPT REGISTRATION
3
 Registration Procedure
1. All data called for in the registration form are filled out by the applicant;
2. Provisions on citizenship, grade level, and age requirements are strictly
followed;
3. Certified true copies or attested copies of the birth/baptismal certificate,
joint affidavit, Barangay Certification and school credentials are not
tampered;
4. The applicant and his most recent 1”x1” ID pictures are identical and not
scanned;
*Examinees must not submit ID pictures with their sunglasses
on (visually impaired or not).
5. The visually-impaired is identified and indicated in the List of
Registrants (Braille and Non-Braille). Each Non-Braille applicant is
assigned 1 Examiner and each 3 Braille readers shall have 1 Examiner;
and
6. The applicant is registered only when he has paid the registration fee.

NOTE: All documents submitted by the applicants during registration in both the regular and special examinations shall be
turned over by the DTC to the NETRC representative during the retrieval of test materials by BEA staff. Said
registration list shall be used in counterchecking the data in the answer sheets prior to data processing.
4
 Checklist in Evaluating/Screening the
Documents of PEPT Applicants
School Records:

1. Inspect the authenticity of the documents as to the school seal

and signature of the school head.

2. Validate the grade level completed with reference to age level at

the time of examination day (should be overage).

3. Countercheck LLC, F137 & F138 with the entries in the registration
form for the consistency of data.

4. Check that all subjects have been passed in the high school level
(should be free from back subjects).

5. Check if there are erasures/alterations in the school records. 5

 Checklist in Evaluating/Screening
Documents of PEPT Applicants
Birth Certificate (BC): can be substituted by Baptismal
Certificate, Certification from the Barangay and a Joint
Affidavit of 2 disinterested persons

1. Countercheck birth date in the BC with the entry in the

registration form.
2. Check the computation of the age with reference to
EXAMINATION DATE.
3. Have certified true copies of the BC.

Age Computation
1. Check if age was correctly computed using examination date
as reference versus birth date 6
 Checklist in Evaluating/Screening
Documents of PEPT Applicants
ID Pictures
1. Check if the ID pictures are 1x1” by size (with
image proportionate to the size), identical,
recently taken preferably with name labels and
not scanned pictures, pasted (not stapled) in the
Registration Form.

Private School’s Permit to Operate

1. Check if photocopied permit to operate of the
private school was submitted.
2. If not available, the Division Supervisor for private
schools can attest. 7
 PEPT Applicants Enrolled in Schools
Operating Without Permit
 Non-recognition by BEA on the scholastic records of
PEPT applicants who were enrolled in the said schools;

 They will be considered as “No Schooling” if had

started schooling in Kinder up to the current
grade/year level in the said schools; and

 If the PEPT applicants happened to be enrolled at a

certain period of time in a public school or a private
school operating with permit, their scholastic ratings
earned will be credited.

8
 Checklist of Forms to be Accomplished
In PEPT
A. During Pre-Test
 Registration Form (Green): Applicant’s and LEM’s Copy
 Form A: List of Examinees by Testing Room (posted at the door)
 Form B: Evaluation Form for Registering Official
 Form C: PEPT Documents Review Form (for BEA)
 Form D: Item Placement Form (to be prepared by the RE)
(Slide #35)

B. During Test Proper and Post-Test

 Form 1: List of Actual Examinees (back to back with Form 2)
Note: Room Number should start from Room #1 to the last room
 Form 2: Seat Plan
 Form 3: Accounting Form
 Form 4: Chief Examiner’s Narrative Report

Notes:
*No School ID # is needed in the conduct of PEPT; only in the NAT and NCAE.
*List of Examinees in Form 1 includes only the actual examinees, excluding therefore the absentees.
*The Serial Number in PEPT-Form 2 (Seat Plan) refers only to Test Booklet Number. 9
PEPT FORMS
10
 Form A: List of Examinees by
Testing Room
Age on the Last Level
Birth
Name Gender Date of Completed Address Contact No.
Date
Exam (LLC)

Notes:
 There should be 20 PEPT examinees per form/testing room.
 Group the examinees based on their LLC.
 A copy of Form A should be left at the Division Office as reference in locating the examinees for the release of
COR.
 For married women: The middle name of married women should be the family name or surname when she was
still single, NOT the family name of her mother in filling out the Name Grid.
11
 Form B
Evaluation Form for Registering Official of PEPT
Applicants (Supplementary)

Directions: A Registering Official of PEPT applicants has

important roles in evaluating the documents, in determining
the Last Level Completed, computing age correctly and so
forth; for which this self-evaluation questionnaire subsumes.

Where options are provided, choose the option which

matches your response otherwise fill in your response to
spaces provided.

This will be accomplished during the registration

period and it shall be placed in the ETRE for analysis by BEA.
12
Phase: Registration Period
Component Questionnaire/Checklist

Submitted Documents 1. Did all the applicants submit all the required documents?
Yes No
1. Birth Certificate If no, about what percent of the registrants have not completed
the requirements?
2. Which of the documents other than Birth Certificates were
Original copy to be commonly submitted by the applicants?
returned to
applicant Y
f %
es N
2 photocopies: Birth Certificate NSO
1 for Division Office Baptismal Certificate
1 for NETRC Certification from Barangay
Joint Affidavit
Dual Citizenship/Child of
Missionaries
TOTAL

3. Were there indications of tampering in Birth Certificate(s)?

Yes No

13
 Component Questionnaire/Checklist

Computation of Age 1. Were the date of examination and Birth Date(s) the sole bases in
computing the age of registrants?
Bases: Yes No
Date of Examination and
Birth Date
Date of Exam refers to:

3rd Sunday for Luzon

4th Sunday for

Visayas and Mindanao

14
 Component Questionnaire/Checklist

School Records School Records:

To be used in determining Evaluate yourself if the following procedures were done to every
the Last Level Completed School Record.
(LLC) 1. Inspect the authenticity of the documents as to the school seal
and signature of the school head.
Yes No To some extent
2. Validate the grade/year level completed with reference to age
level at the time of examination day (should be overage)
using the matrix.
Yes No To some extent

Grade/Year Normal Age Grade/Year Level

Age on the Date of
Level Passed/ (at the end of to be Tested
Examination
Completed the SY) (as starting level)

NONE (NS) - At least 7 years old Grade I

Grade I 7 years old At least 8 years old Grade II
Grade II 8 years old At least 9 years old Grade III
Grade III 9 years old At least 10 years old Grade IV
Grade IV 10 years old At least 11 years old Grade V
Grade V 11 years old At least 12 years old Grade VI
Grade VI 12 years old At least 13 years old First Year
First Year 13 years old At least 14 years old Second Year
Second Year 14 years old At least 15 years old Third Year
Third Year 15 years old At least 16 years old Fourth Year
3. Countercheck LLC, F137 & F138 with the entries in the registration
form for the consistency of data.
Yes No To some extent
4. Check that all subjects have been passed in the high school level
(should be free from back subjects).
Yes No To some extent
5. Check if there are erasures/alterations in the school records.
Yes No To some extent
15
 Component Questionnaire/Checklist

ID Pcitures Evaluate if the following procedures were done to every ID picture:

1. Check if the two (2) ID pictures are 1x1
Yes No To some extent
2. Check if the image is proportionate to the size
Yes No To some extent
3. Check if these are identical and recently taken pictures
Yes No To some extent
4. Check if the photos are pasted in the registration form
Yes No To some extent

16
 Component Questionnaire/Checklist

Private Schools Permit Private School's Permit to Operate

to Operate Check if the procedure was done
1. Check if photocopied permit to operate of the private school was
submitted.
Yes No To some extent
If not available, the Division Supervisor for private schools can attest.

17
Form C: PEPT Documents Review Form
Birth Certificate School Record
Wrong Non-
No ID No Birth Baptismal Barangay Joint
Room # Invalid LLC Computation identical ID
Picture Certificate Certificate Certificate Affidavit No Form No School No Signature of No
of Age Picture
submitted submitted (137/138) Seal School Head Problems
instead of BC instead of BC

NOTES:
 Review of PEPT supporting documents is part of the monitoring activities of BEA representative.
 The findings for the Invalid LLC and Wrong Computation of Age must be reported to the DTC for her/him to
rectify/correct such entries in Form A's prior to the test administration.
 This Form can provide data on the profile of submitted documents.
18
 Form D: Item Placement Form
Name: _________________________ Room #: __________
Age: _______________ Last Level Completed: _________
Number of Items to be Answered per Subject: __________

Item Placement:
Morning Session
Note: Mathematics: to
Araling Panlipunan: to
To be prepared by Science: to
the Room Filipino: to
Examiner English: to
Total Number of Items:
Time Allotment:

Only for those with Afternoon Session

Mathematics: to
Araling Panlipunan: to
Science: to
Filipino: to
English: to
Total Number of Items:
Time Allotment:
19
PEPT TESTING PERSONNEL

20
 Functions and Responsibilities of
the Testing Personnel
The Schools Division Superintendent (SDS) as LEM Chairman shall:

1. be responsible for the smooth conduct of the test in the

division;
2. designate examination centers and sub-testing centers; the
designated testing centers should be conducive to testing
(e.g. free from noise, no distracting activities nearby)
3. assign a qualified Division Testing Coordinator; and
4. designate Room Examiners from among the master teachers
and/or teaching staff who are reliable, competent,
experienced in the conduct of PEPT, and have no history of
lost Test Booklets (TBs).
21
 Functions and Responsibilities of
the Testing Personnel
The Division Testing Coordinator (DTC) shall:

1. check the registration forms to determine if the applicants meet all

the requirements;
2. check on the accuracy of Age Computation and LLC of each applicant
based on the supporting documents (use PEPT Form B);
3. prepare Form A (list of examinees by testing room) based on the LLC
indicated in the registration forms;
4. coordinate and monitor the conduct of the PEPT in the division;
5. conduct an orientation or briefing to the testing staff on the
standardized administration of the PEPT; and
6. Report/Submit to BEA the total number of registrants by testing
center in the Division through fax or email.

FAX: 02-6316921
EMAIL: bea.od@deped.gov.ph
22
 Functions of the Registering Official

1. Prepare/accomplish the following Forms:

Form A – List of Examinees by Testing Center

Form B – Evaluation Form for Registering Official
Form C – PEPT Documents Review

23
 Three (3) Uses of Form A
 A reference in locating the examinees for the release of
Certificate of Rating (COR) in the division.

 Address/Contact Numbers of the examinee cannot be

indicated in the COR since it is a specified format

 To be used by BEA in accurate printing of Name, Age and

LLC; the reason why it is one of the contents of the ETRE.

 To be posted at the door of every testing room as reference

for each examinee

24
 Functions and Responsibilities of
the Testing Personnel
The School Head shall:

1. provide the following: (i) examination rooms with 20 arm chairs,

chalkboard, board erasers, and chalk; and (ii) a Location Map of
all the testing rooms;
Note: Remember that desks are not appropriate for PEPT
registrants.
2. During the examination day, the school should be free from other
activities;
3. assign security officer to ensure that only authorized personnel
are allowed to enter the school compound on examination day;
and
4. assign a janitor to prepare/clean the examination rooms
before/after the test. 25
 Functions and Responsibilities of
the Testing Personnel
The Chief Examiner (CE) shall:

1. Coordinate with the school head in the preparation of the

examination rooms at least three days before the examination
day;
2. Supervise the posting of PEPT Form A;
3. Receive the test materials from the DTC and distribute the
same to the Room Examiners not later than 7:00 AM on
examination day;
4. Safeguard the confidentiality of the TMs by supervising closely
the administration of the test;
5. Check the report of the examiners and consolidate the same;
and
6. Prepare the Narrative Report (Form 4) and accomplish the form
required after the test.
26
 Functions and Responsibilities of
the Testing Personnel

The Room Supervisor (RS) shall:

1. Monitor the conduct of the test administration in

10 testing rooms in a testing center;

2. Check if the room examiners adhere to the

instructions in the Examiner’s Handbook; and

3. Assist the CE in counting the TBs per pack and in

accounting the number of ETREs.

27
 Functions and Responsibilities of
the Testing Personnel
The Room Examiner (RE) shall:

1. be in his/her assigned examination center to receive the TMs

from the CE not later than 7:00 AM on examination day;
2. check the number of test materials he/she receives before
proceeding to his/her assigned room;
3. ascertain the identity of the individual examinees based on
the Form A and the picture attached in the admission
slip/registration form before letting them enter the room;
4. adhere to the guidelines of the Examiner’s Handbook;
5. give the preliminary instruction before distributing the TMs;
and
6. distribute the TMs to individual examinees based on the Form
A and the picture attached in the admission/registration slip;
28
 Functions and Responsibilities of the Testing Personnel
(Room Examiner)

7. distribute the TMs individually to each examinee and

administer the test strictly in accordance with the
Examiner’s Handbook;
8. go around the room while the test is in progress to find
out (i) if the examinees are following directions
correctly, (ii) that no paraphernalia like calculator, cell
phone, etc. are used, and (iii) proper item placement
and proper shading of Name Grid is done;
9. Each RE is not allowed to read the test items in the
TB. There is a corresponding sanction to this violation
as stipulated in DECS Order No. 85, s. 1999;
10. keep custody of the unused TBs; 29
 Functions and Responsibilities of the Testing Personnel

(Room Examiner)

11. retrieve individually the TBs as well as the Answer

Sheets (ASs) and verify the data entered;
12. return Form A and Examiner’s Handbook to the CE;
13. accomplish reports and submit them to the CE;
14. check if the following are contained in the ETRE: Time
Record, Narrative Report, Form A, Forms 1 and 2, and
Used ASs including all the supporting documents of each
examinees (Birth Certificate, Form 137 and LEM’s copy);
and
15. seal the ETRE while still inside the Examination Room.

30
 Reminders to the Room Examiner
 Check the consistency of Name, Age and LLC in the Registration Form,
Form A, Form 1, Item Placement in the Answer Sheet, and Front Page of
the Answer Sheet

 Must be done for each examinee

Age and LLC
Registration Form Item
Variable Form A Form 1 Bubbles in the
(Green) Placement
Answer Sheet
1. Name

2. Age

3. LLC

31
 Duties and Functions of
BEA Representative
1. Reviews the documents submitted by PEPT applicants in the assigned Testing Center
for monitoring as to the accuracy of: (a) age computation based on the examination
date, (b) LLC. Use Form B.
2. Rectifies the entries in Form A based on the reviews informing the DTC about the
corrections.
3. Monitors the conduct of the PEPT in the assigned Testing Center. A form is provided
for this.
4. Counts the TBs during the distribution and retrieval phases in the assigned Testing
Center.
5. Leaves the testing center after all the boxes of the test materials were all sealed.
6. Reminds the DTC to send the TM’s right away to BEA through a Forwarder.
7. Retrieves and accounts the TMs from the assigned Testing Center if there is no
Forwarder contracted.
8. Retrieves and accounts all TBs released in the designated distribution center if there
is no Forwarder contracted.

Note:
Items # 5 & 6 are duties if TM’s are not forwarded to Division Office through a courier.
32
Reminders to the BEA Representative
A. Count the TBs per pack four times
1. Before these are distributed to each RE
2. Before lunch time
3. Before afternoon session
4. Double count each TB pack submitted by
every RE

B. Count the number of sealed Examiner’s

Transmittal Report Envelopes (ETREs)

33
TEST ADMINISTRATION
GUIDELINES
34
 Pre-test Reminders: Distribution of
Test Materials
To ensure integrity of the test and confidentiality of the TMs, utmost care,
diligence, and vigilance on the part of all the officials concerned shall be
observed.

1. The BEA Representative shall deliver the TMs to the Division Office. The
packing guide that goes with the TMs shall be the reference in determining
the allocation per testing center.
2. The SDS or his/her duly authorized representative shall receive the
materials from the BEA Representative immediately upon the latter’s
arrival. He/She shall verify the number of boxes against the number
specified in the Delivery Form without breaking the seal of the boxes.
3. The SDS/DTC shall turn over the TMs to the CE before 7:00 AM on the
examination day in the presence of the BEA Representative.
4. In conformity with the procedure indicated in the Examiner’s Handbook,
the plastic bags containing the TBs and ASs shall be opened in the
examination room in the presence of the REs. 35
 Pre-Test: Entrance and Seating
Arrangement, etc.
 20 Examinees in a room

 Seats are 5 rows of 4

 Count TBs before opening package in front of examinees

 Do not allow electronic devices – calculator and mobile/cell

phones in the examination room.

 Only the examinees’ pencil, sharpener and clean sheet of paper

shall be placed on the arm chair. All other belongings shall be
placed in front of the room underneath the blackboard.
36
 Pre-Test: Distribution and Checking
of TBs & ASs and Other Reminders
 Distribute from right to left beginning with the lowest
number of TB and AS.

 Check the TB page by page.

 Place the defective TB and unused AS, if any, inside the

plastic bag.

 Unused TBs and ASs should be in the custody of the RE

while the test is in progress.

 As per DECS Order No. 85, s. 1999, the RE is not allowed

to read the TBs otherwise a corresponding sanction will be
imposed. 37
38
 Pre-Test: Other Information
 Provide each examinee the Item Placement Form (IPF)
with information on items to be answered in testing
rooms.

 An examinee shall be allowed to start accomplishing the

Name Grid only when the pencil is shown.

 Supervise proper shading of the Name Grid (Region and

Division).

 Read verbatim the boxed portions in the handbook. Do not

translate in local language/dialect.

 Accomplish the Seat Plan while the examinees are

answering the EDQ. 39
 Pre-Test Reminders
 Check if the Examinees have shaded the correct circles pertaining
to the NAME GRID including all necessary information about
himself/herself.

 Do not start the Test Proper unless each examinee shall have
completely and properly shaded the NAME GRID.

 Check if the Examinees have shaded the correct circles pertaining

to the Age and Highest Grade/Year Level Passed. Make sure that
these jibe with the information in Form A.

 Let examinees affix their signatures (found in the last page of

the Answer Sheet) before starting the test.

 Check the correctness of the item placement assigned to each

examinee while the test is going on.

 Do not use liquid eraser/tape eraser in erasing the shaded circle.40

 Post-Test

 Give the examinees five minutes to

inspect and clean the AS.

 Instruct them to tear off carefully the

examinee stub before collecting the ASs.

 Count TBs and ASs before allowing

examinees to leave the room.

41
Post-Test: Accounting of Test Materials
and Preparation of Reports
 Count and arrange TBs in sequence of serial numbers
 Count and arrange ASs in sequence of serial numbers
 Accomplish the ETRE by indicating the number of
registrants and the actual number of examinees
 After the contents (TBs and ASs) have been accounted for,
SEAL the ETRE with the DepED-BEA paper tape while inside
the examination room

Notes:
 Name Grid replica should be stored in Testing Centers
 Examiner’s Handbook should be returned to BEA
42
 POST-TEST: CONTENTS OF CETRE
AND ETRE
CETRE’s Contents
 Unused AS (duly accounted)
 Forms 3 and 4

ETRE’s Contents
 Form A
 Used ASs placed in original plastic bag
 Forms 1 and 2
 Examiner’s Narrative Report
 LEM’s Copies of Actual Examinees Should be excluded in case
 Photocopies of the Birth Certificate and registrants are absent
School Records of Actual Examinees during examination

*The ETRE’s to be used are excess from past test administration.

* The original copies of documents should be returned to every registrant.
43
 ON PHOTOCOPIED ANSWER SHEETS
 In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable
Answer Sheets (SASs) may be photocopied.

 The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with
the list of actual examinees in Forms 1 and 2.

 No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank “(Photocopied).”
Sample:
Name Kristina M. Dela Cruz
Exam. No. (Photocopied)
TB No. 016657

 Using a red marker, indicate at the upper right corner of the ETRE this note:
With _______Photocopied Answer Sheets
(quantity)

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)

 The instructions above are important in order for BEA to locate, transcribe and
electronically process the photocopied ASs. 44
 Other Concerns
1. Examinees without COR
 The Division must submit a letter to BEA with the
complete name of the examinees without COR by
testing center.

2. PEPT Review by Schools

 BEA does not object to this
 Serves as remedial lessons for least learned
competencies

3. PEPT Examiner’s Handbook

 If not provided, previous handbooks may be used
 Same item placement over the years
45
 Other Concerns
4. PEPT and PVT
 PEPT – is the testing program in which BEA has a direct linkage with
Division Offices
 PVT – is the testing program where BEA has a direct linkage with the
Regional Offices

5. Lost PEPT Registration Forms

 The applicant must pay another registration form in order to be
included in the final list of examinees
 The Division must provide applicants’ original registration forms and
not photocopies
 Each registration form is an accountable document

6. Supporting Documents
 Original – to be returned to the applicant
 1 Photocopy – for the Division (optional)
 1 Photocopy – for BEA

Middle Initial for Illegitimate Children

 Use the middle initial of the mother of the applicant
 If not applicable, leave it blank 46
 Other Concerns
7. PEPT Sub-Centers
 25 to 30 examinees are allowed for sub-centers on the condition
that these are far from the existing testing center

Request for Special Rate on the Registration Fee of Indigenous

People (IP)
 No special rate will be given since there is no increase of the
registration fee since 1978
 Advise: Look for financial sponsors
8. Lack of Documents due to Typhoon or Fire
 A certification from the principal will not suffice
 No Form 137/138 – classify the applicants as “No Formal
Schooling”
 Exert efforts to look for other possible sources of the school
document (e.g. District/Division/Regional Offices)

9. Expenses on Photocopying of Supporting Documents

 If 2 copies of the supporting documents were provided,
expenses on the additional photocopying may be charged to the
contingency
 Provide official receipt in the liquidation
47
 PEPT and A and E
PEPT
1. Formal School System-Based
Intended for overage inschool or
out-of-school children/youth who
dropped out from the formal
school system
2. Grade/Year Level Placement
Qualifiers are placed in a grade or
year level higher than the last
level completed
3. PEPT results are taken into
account as a valid credential for
baccalaureate courses in tertiary
education
A and E
Alternative Learning Module-Based
Intended for those who are unable
to go through the formal delivery
mode
Exit/Terminal Assessment
Qualifiers are accelerated into two
levels: either an elementary or
secondary graduate
A & E credential applicability has
constraints in some college courses
48
Special
Cases

49
PEPT EXAMINEES WITH
SPECIAL NEEDS
50
For Divisions with Visually-Impaired (VI) Examinees*:

 The DTC must have the exact number of VI examinees and IDENTIFY THEM
whether they are Braille or non-Braille readers

 A separate report must be submitted to BEA regarding this aside from the
total number of regular examinees

 Room Examiner – VI Examinees’ Ratio

Braille Readers:
1 Room Examiner = 3 Braille Readers
1 Room Examiner = 1 Non-Braille Reader

 Test Materials (TMs) will be personally delivered/retrieved by BEA

representative. If not possible, these will be delivered through courier.

*Administered only during the regular PEPT administration.

51