Overview of electronic-SMR

& CMR Filing System

[e-SMR F.S.] for new PCO
Training and Recertification

Forest Park Nature Resort

Bacolod City
April 19-23, 2016 1
 Tedious Process of Preparing SMRs

Keep a logbook PCO attends

of (daily, weekly,
quarterly) Water training, gets
Discharges, Air, licensed but
Hazardous overwhelmed
Waste, etc. etc. with tasks

Obviously a typical PCO will prioritize the urgent needs <Notice

of Violation, non conforming system, etc>
Wait last minute to construct the SMR, usually days or hours
before the deadline.

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 Better? How about file retrieval?
. . . and report generation?

Let’s show you a simpler way. . .

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A collaboration* (M.O.A.) between
DENR-EMB Regions 4A, 4B, NCR, 13,
5, PCAPI 4A, and Learnix Global
Phils., Inc.

* (under review by EMB 11, NIC, 7, 8, & CAR)

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SMR e-Filing System is an alternative
to the manual SMR submission
through the use of web-based
technologies. It allows for the online
report creation, online submission,
online storage, & web based
analytics.

Copyright 2013. LearnixGlobal LLC

Learnix Global Phils., Inc
Carl O. Bawalan, President , C .O.O.

Learnix Global Phils., Inc. (LxGPh), is a wholly owned

subsidiary of Learnix Global LLC, a US-based Business Process
Consulting company

Focused on cloud-based solutions that helps MSMEs, and

government institutions . .

Achieve better operational efficiency with the use of state of

the art innovative technologies

PH customers include: Pascual Laboratories, DMCI Homes,

Hapinoy, Air 21, AP Cargo, Victory Christian Church, etc

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Copyright 2013. LearnixGlobal LLC
 Objectives: e-SMR Filing System

* Enable M.S.M.E.s to efficiently file SMRs & CMRs

* Improve data management (EMB & generators)
* Centralized data base of environmental data
* Real-time evaluation of PCO’s / MH compliance
* Ability to edit / review all SMRs & CMRs to
minimize errors = N.O.V.s
* Empower PCOs to perform their true roles as
environmental officers of the company & the
community
* Take the PCOs to a higher level of career growth

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Copyright 2013. LearnixGlobal LLC
Companies
Cloud Server E.M.B.

Cloud servers in US,

Australia, & HongKong

8
Copyright 2013. LearnixGlobal LLC
The e-SMR Filing System

Cloud Server
(rackspace.com)

Companies EMB
9
Copyright 2013. LearnixGlobal LLC
 Features of e-SMR Filing System
Web-based, Cloud Server
– Flexibility, Work from anywhere
– Backed up in 3 countries
– Secured, multi encryption
– Scalable
– customizable to meet enterprise’s need
Current Status
3,300+ PCOs Trained Nationwide
1,500+ Managing Heads (NCR, 4, 4A)
8 Major Corporations (MOA, contract)
(LxGPh “Private Enterprise” offering)
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60 of the Top 100 Largest Companies in
the USA use the same cloud server

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 Important System Features
• Web based, Cloud Server
– Flexible, scalable, cost effective, time-saving
– Data protected from system failure/natural disasters, at the same time reduces
required physical storage of files
– Accessible anywhere
– Multi-user access controls information security and confidentiality
• Bureau & Region User Access
• Bureau view & admin privilege
• Allows for clear and concise EMB reports
• Seamless Data Integration with other EMB
online portals and servers
• Ability for EMB MIS developers to embed
analytics and reports template
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Copyright 2013. LearnixGlobal LLC
 Current Status
o Currently Implemented in 5 Regions
o e-SMR Filing Sytem presented / workshops
1,200+ Managing Heads
» (EMB NCR, 4A & PCAPI 4A, 4B, 11, &
13)
3,800+ PCO’s
1,400+ PCOs (EMB 4A & PCAPI 4A)
1,100+ PCOs (NCR)
1,300+ PCOs (EMB 4B, 11, 13)
o Registered Users 500 +
 Let’s Enter The

electronic-SMR
Filing System
(e-SMR F.S.)
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 Registration Page

Linked either from EMB website

or by entering the url: Register
http://emb-
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efiling.net/register
 Registration Page
Linked either from EMB 4A
website or by entering the url:
EMB http://emb-
4A efiling.net/register

Linked either from EMB 4B

website or by entering the url:
EMB 3, http://emb-
5, 13, efiling.net/4b/register
11, 12
Linked either from EMB NCR
website or by entering the url:
EMB
NCR http://emb-
efiling.net/ncr/register
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 SMR eFiling System Registration Page

PCO should
add
Managing
Head’s
active
Company email
Annual address &
telephone
Revenue number.
Self -
Reported
PSIC Code =
http://www.nscb.gov.ph/activestats/psic/default.asp 18
also on SEC or DTI Cert. or enter “to follow”
 Log In Options
PCO can log in EMB-NCR or EMB 4A websites

To register, Enter url: http://emb-efiling.net/ncr/register

To log in, Enter url: http://emb-efiling.net/dev/qsmr

Linked either from EMB NCR

website or by entering the url:
http://emb-
efiling.net/ncr/register
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What’s on the General Info. Sheet is also on the
electronic SMR & CMR

PCO &
Managing
Head
equally
responsible
for
information
contained in
the SMR
CMR

“We hereby certify that the above information are true 20

and correct.”
 Email Confirmation to Managing Head and
PCO: Account is now active
Note: Check your spam
folder for the email
confirmation if it’s not in
your inbox. Click on “not
spam” to get future
confirmation messages in
regular inbox.

Username and Password

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 e-SMR FS Login Page

Input
Username &
Password

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User Log-in, need to Change
Password @ 1st login

Change Password 23
Can Add New Users (Approving Officers
/ Managing Heads) to 1 or several PCOs.

Users
Add New 24
 Large Companies may be approved by EMB to
allow several PCOs in a geographical area to
have only one Managing Head
(exception must be granted by EMB Region, on a
case by case basis.)

Add New 25
If you have more than one facility, select the
Facility to create the report for;
Crucial: Enter inclusive dates = SMR quarter

Inclusive dates for

the Quarter

Facility
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After PCO Training, new PCOs maybe overwhelmed.
But you now have e-SMR Filing system swhen you
return to your offices?
Do you know where you filed your data for your
SMRs & CMRs?

Present: File Management or No filing After? How about file retrieval? during
system? an “EMB compliance visit?”

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New report = click on
“Create New Report”.

Create New Report

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Fill out Module’s 0 to 6
Module 1: DENR Permits and Licenses
Module 2: Toxic & Hazardous Waste
Management (RA 6969)
Module 2: Toxic & Hazardous Waste
Management (RA 6969) Cont’d.
Module 3: Water Pollution (R.A. 9275)
Module 4: Air Pollution R.A. 8749
Module 5: ECC Coverage & Conditions
(P.D. 1586)
Module 6: Others
Manual Form = e-FS online form

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 To attach files simply click on
“Attach Files” button

Attach Files

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After the last module you will be able
to preview the report that you just
made. Just click on
“ Report Review”.

Report Preview
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To print report simply click on “Print” button
(Notarization is now Optional )
under the PH e-Commerce Law

Print

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 Registration Fee Payment pop-up
Screen ( 5 Banking days for
payment to get in the system )
Bank Teller Receipt:
Please scan or take
cellphone picture &
send to LxGPh Admin
Mgr.

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 PCO View, click on “For Approval”
button to get approval from Managing
Head

For Approval

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Email to Managing Head

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 Managing Head’s View. Click on
“Approve Now” button to approve
report.

Approve Now

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Hopefully, these will only be
For Archival Purposes

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 Client Support:
LandLine: +63-02-291-9361
Globe : 0927-555-3462
Smart : 0947-968-6608

if there’s no answer, pls send a text

message stating the general reason for
the call, and your cp#. Our support staff
will return your call asap.

e-mail: jen.learnixglobalph@gmail.com
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50
FAQs

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After approval, the Managing Head or PCO
can “submit” the report.
(Provided registration fee payment clears (5 banking days)

Approved

Submit
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 “We hereby certify that the above
information are true and correct.”
Once you click on the “SUBMIT” button, you and
your Managing Head certify that the information
submitted are true & correct
(under penalty of perjury or fraud)

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Once you click on the “Submit” button you
will get an email notification that your
report has been submitted with real time
timestamp

Timestamp

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 System generated email from RD
acknowledging submission of SMR

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 Color Coded Status Of Report

Submitted
Returned
Late

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Very Impt: Returned Reports
For Returned Reports, you will get an
email notification from EMB evaluator
a general idea on why the report is
being returned.

After few quarters, Regions can pick the top

12 topic why SMRs/CMRs are returned. Drop
down menu will be created for these.
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Click on “Logout” to logout of
the system.

Logout 59
 Benefits to PCOs
Efficiency
• Easier and faster completion of reports
• less chance for errors = less chance NOV’s
• More productive PCO; do the job of what’s expected of aPCO
Cost Savings
• Lower e-filing costs versus costs of manually submitted S/CMRs
• Less travel & associated travel expenses going to EMB
• No need to employ the services of “SMR Consultants”
Productivity
• More time for the PCO / MH real job
Confidence / Security
• Cloud Server triple encryption; backed up in US, AU, HK
Analytics / Informatics
•Can create own company Environmental Impact& other Reports
• Benchmark Company performance versus Industry / region average

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61
Optional
Slides
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The following slides
contain Reports &
Analytics very
similar to EMB’s
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Wastewater, Process Water, Cooling Water,
Other Water, Wash Water

Water Pollution Data Analysis

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Average Qty. Haz. Waste Generated & Collected

Hazardous Waste
Air Quality Data
Average
Average Quantity of Haz
Waste Generated per
month

Average Quantity of Haz

Waste Collected per month

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Ambient Air & Air Emission Analysis

Air Quality Data

Air Quality Data Ambient Air Quality
Monitoring

Detailed Report of air

emission characteristics

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Total Qty. Haz. Waste Generated & Collected
Hazardous Waste
Air Quality Data
Totals
Total Quantity of Haz
Waste Generated per
month

Total Quantity of Haz Waste

Collected per month

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Summary of Solid Waste 3rd Qtr. 2014

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The following
slides contain
real data from
registered
companies
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 Coming Soon /
• SMR e-FS conduit to synergize with other EMB
reports: (HazWaste Manifests, Treaters, Transporters’
Reports, Permits, etc.)
• Smartphone optimized SMR e-Filing
• Android apps for data gathering**
• Off-line data entry to sync with e-FS later
• Upload to your SMR e-filing account
• Webinars; Company workshops; focus groups
** credit PCAPI 4A & Sir Ted Guerrero

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Water Pollution Data

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 Monthly Total Qty. Generated
MonthlyAverage Qty. Generated

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Drop Down Menu to View by Quarter

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Water Pollution Data (Drop Down)

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Quarterly Totals, Region / Central

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Coming Soon

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Wastewater Discharge (2013-2014)

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Water Consumption Monitoring

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Haz. Waste Monitoring

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4th Qtr. 2014 Haz. Waste Tally

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Thank you for
your attention.

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82
Optional
Slides
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Registration
Fees
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 Estimated Cost of filing SMR Manually
Preparation •Labor component:
a.Manufacturers / treaters : Php 3,420.00
•Inventory of wastes
3 days, assume minimum
quantity disposed /Quarter
Pesos 25k /monthly / 22 days =
•Correlate to HW Manifest P1.14K x 3 days = Pesos 3.42 K
• Transcribing data b. for ordinary waste generator Php 1,140.00
= 1.14K pesos x 1 day. /Quarter
Office Supplies a. 3/4 Rheam Php 235.00
b. Ink Php 500.00

Photocopies Photocopies Php 500.00

Notary Php 450.00

Transportation / meals Car: rental/car allowance, Php 7,000.00

tolls, gas; hotel, per diem

Manufacturers or treaters: Php 12,105 x 4 Php 48,420.00

Ordinary waste generators: Php 9,825 x 4 Php 39,300.00
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*Does not include loss of productive work hours when manually preparing SMR
 Registration Fees
Based on Self-reported Annual Company
Revenue as Reported on General
Information Sheet (GIS)
P0.1M to P10M - Category 1
P11M to P50M - Category 2
P51M to 100M - Category 3
P101M to 199M - Category 4
P200M & above - Category 5
Companies with Self-Reported Annual Revenue of less than Php
1M = FREE SMR registration & e-filing.
Fine Print: If companies will not avail of this offer during the next SMR quarter from
the PCO training, the usual registration fee will apply on the succeeding quarters.
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 Companies with P0.1M - P10M Annual
Revenue
Registration Fees

1st Year Annually/Quarterly – P2000/P500

2nd Year Annually/Quarterly – P1600/P400
3rd Year Annually/Quarterly – P1000/P250
4th to 6th Year Annually/Qtr. – P1000/P250
7th Year = Free [PPP]
2nd to 4th year, annual fee reduced by 20%
Pay Annually = 10% discount
Fine Print: If companies will not avail of this offer during the next SMR quarter from
the PCO training, the usual registration fee will apply on the succeeding quarters.
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 Companies with P11M - P50M
Annual Revenue
Registration

1st Year Annually/Quarterly – P3000/P750

2nd Year Annually/Quarterly – P2000/P500
3rd Year Annually/Quarterly – P1000/P250
4th to 6th Year Annually/Qtr. – P1000/P250
2nd to 4th year, annual fee reduced by 20%
7th Year = Free [PPP]
Pay Annually = 10% discount
Fine Print: If companies will not avail of this offer during the next SMR quarter from the PCO training,
the usual registration fee will apply on the succeeding quarters.
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 Companies with P51M - P100M
Annual Revenue
Registration Fees
• 1st Year Annually/Quarterly – P5000/P1250
• 2nd Year Annually/Quarterly – P3000/P750
• 3rd Year Annually/Quarterly – P2000/P500
• 4th to 6th Year Annually/Qtr. – P1000/P250
• 7th year onwards – FREE
2nd to 4th year, annual fee reduced by 20%
7th Year = Free [PPP]
Pay Annually = 10% discount
Fine Print: If companies will not avail of this offer during the next SMR quarter from the PCO
training, the usual registration fee will apply on the succeeding quarters. 89
 Companies with P101M - P199M
Annual Revenue
Registration Fees
• 1st Year Annually/Quarterly –
P7000/P1750
• 2nd Year Annually/Quarterly –
P5000/P1250
• 3rd Year Annually/Quarterly – P3000/P750
• 4th to 6th Year Annually/Qtr. – P2000/P500
• 7th year onwards – FREE
2nd to 4th year, annual fee reduced by 20%
7th Year = Free [PPP]
Pay Annually = 10% discount
Fine Print: If companies will not avail of this offer during the next SMR quarter from the PCO training, the usual
registration fee will apply on the succeeding quarters.
90
 Companies with P200M & Above
Annual Revenue
Registration Fees
• 1st Year Annually/Quarterly – P9000/P2250
• 2nd Year Annually/Quarterly – P7000/P1750
• 3rd Year Annually/Quarterly – P5000/P1250
• 4th to 6th Year Annually/Qtr. – P2000/P500
• 7th year onwards – FREE
2nd to 4th year, annual fee reduced by 20%
7th Year = Free [PPP]
Pay Annually = 10% discount
Fine Print: If companies will not avail of this offer during the next SMR quarter from the PCO
training, the usual registration fee will apply on the succeeding quarters.

91
Estimated Cost of filing SMR Manually
Preparation •Labor component:
Compare that
•Inventory of wastes
quantity disposed
a.Manufacturers / treaters :
3 days, assume minimum
Php 3,420.00
/Quarter
Pesos 25k /monthly / 22 days =
to Php 40K/qtr
•Correlate to HW Manifest
• Transcribing data
1.14k x 3 days = 3.42 k Pesos
b. for ordinary waste generator Php 1,140.00
/Quarter
or Php10K per
Office Supplies
= 1.14k pesos x 1 day.
a. 3/4 Rheam Php 235.00
b. Ink Php 500.00

Photocopies
month spend Photocopies Php 500.00

Notary
for Manually- Php 450.00

filed
Car: SMR?
Transportation / meals rental/car allowance, Php 7,000.00
tolls, gas; hotel, per diem

Manufacturers or treaters: Php 12,105 x 4 Php 48,420.00

Ordinary waste generators: Php 9,825 x 4 Php 39,300.00
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*Does not include loss of manhours when manually preparing SMR

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