Time Management

What is Time:

– Measure of units
– Equal opportunity—everyone gets the same
amount each day
– Unusual commodity
– Feels like it passes at varying speeds (but it really
doesn’t)!
 How many of you say
Time is Money?

Lets see what my friend say;

Time Management:

– Adjustment in your attitude and behaviors toward

meeting daily demands, thereby decreasing stress.
– Gives us a chance to decide how to spend a
valuable resource
– Allows us to get the most out of the least
– Helps us organize and learn how to spend our time
 Where Time Goes???

• Average person sleeps how many hours a day?

• How many hours do you spend getting ready (dress
up, food, shower etc)?
• How many hours do you spend at work?
• How many hours do spend while traveling?
• How many hours do you delegate to your religion?
• How many hours do keep for your entertainment?
• How many hours you spend with family?
• How many hours remaining for other pending works?
 Important Steps in Time
Management

1.Identify your Time Wasters?

2.Make Strategies to Eliminate them.

3.Practice those Strategies everyday.

Identifying Our Time Wasters
 Types of Time Wasters

A. Attitudinal

B. Behavioral

C. Situational
 Attitudinal time Wasters

• Put off today what I can do tomorrow

The Present
Yesterday is History

Tomorrow’s a Mystery

But Today is a Gift

That’s Why They Call it

The Present
Time is a Non Renewable Resource

Once it is gone, it is gone.

You will never see this moment

again.
A Fordham University
Study of first year
students found the
following:

– On weekdays students spent

TWICE as much time on leisure
activities as on studying.

– On weekends students spent

SIX TIMES as much time on
leisure activities as on
studying.
 What’s your “LQ”
Leisure Quotient?

• Sometimes we just • Here are some

don’t realize how much examples of leisure:
time we spent in non – Visiting between classes
– Listening to CD’s
productive ways. – Watching tv
– Daydreaming

• What others can you

think of?
 Finding your LQ
• For the next week, keep a close
record each day of how much time
you spend on leisure activities.
• Divide this number by 960* minutes
to get your “LQ”.
– *960 minutes equals 16 waking
hours per day.
– Leisure activities are important
to help you recharge, but too
much can be detrimental.
What is 86,400 ?
 Eighty Six Thousand
Four Hundred
• Picture this:
– Each day your bank deposits
$86,400 in your checking
account.
– There’s just one clause
– You have to spend it all in
one day.
– You can’t carry over any
money to the next day.
What would you do?

• You’d spend it all,

Right?
 24 hours per day
X
60 minutes per hour
X
60 seconds per minute
=
86,400 Seconds
 Every Second Counts

• Spend every second in an efficient and

productive way

• If you fail to use the day’s deposits, the loss is

yours.
To Realize the Value of:

I will simply say;

Every second matters…………

 Behavioral Time Wasters

1. Familiar Habits
(Afraid to try new ways, fear of failure)

2. Procrastination
(delaying tasks due to lack of knowledge, long
time duration, more effort required, new trask)

3. Avoidance
(delaying a job on personal will and wait for
someone else to perform it)
 Behavioral Time Wasters

4. Inability to say NO

5. Work Addiction
Parkinson’s Law;
Whenever there is a unexpected free minute , the
workaholic fills it with more work.

6. Perfectionism
– Situational Time Wasters

1. Paper and Reading works

2. Telephone calls and Emails

3. Ineffective Meeting
Strategies to Manage Time
 Strategies to Manage Time
• Planning & Goal Setting
– SMART
• Specific,
• Measurable,
• Achievable,
• Realistic,
• Timed
 Strategies to Manage Time
• Prioritize

Lets see what Stephen Covey tells us;

How we can practically priortize things;

Big Rocks First…….

 Strategies to Manage Time
Prioritize

– Do
– Delegate
– Delay
– Delete
 Strategies to Manage Time
• Action Plan with Time Slots

9am-11am Report preparing

11am-12am Audio Visual Aids

Setting Complete
12am-1pm Email reminder to
participants
2pm-4pm Presentation Time
 Strategies to Manage Time
• To Do List

– Every Night Before

Sleep; Plan for
tomorrow
– List down weekly goals
to achieve
– Then make Day wise to
do list to achieve weekly
goals
 Strategies to Manage Time
Determine “Peak Energy” Period

• It say;
– Do you Tick,
When your tooks?
 Am I trying to Tick when my Body
Wants to Tock?
Circadian Rhythms
Circadian rhythms are internal biological clocks
that regulate many functions and activities,
including sleep, temperature, metabolism,
alertness, blood pressure, heart rate and
hormone levels and immunities.
About every 24 hours our bodies cycle through
metabolic and chemical changes.
These Circadian Rhythms are reset by sunlight
each morning.
Whether you are a “Morning Person” or a “Night
Owl” is determined by these cycles.
 Maximize your Efficiency
Work With Your Body Cycles-not Against Them

• If we learn to listen to our bodies, we can

work with these natural rhythms instead of
fighting them.
• We can make more efficient use of our time
by scheduling certain activities at certain
times of the day.
Learn more about Circadian
Rhythms
Secrets of Our Body Clocks Revealed
Perry, Dawson. Macmillan Publishing, 1988
 Strategies to Manage Time

• Use Hidden Time

– Waiting Time
– In long lines to pay telephone bills
– Useless chatting
– Etc.
Conclusion
All the Best………………

Thank You