Management Information Systems: Devkant Sharma

Management Information Systems
Devkant Sharma
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Instructions
Distribution Of Marks
• Attendance - 5 %
• Class Participation - 5 %
• Mid term test - 20 %
• Assignments - 10 %
• Tests - 10 %
• Final Exam - 50 %
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Session Plan
• First 5 Minutes – Attendance

• Next 10 Minutes – Problems &
Revision
• Next 40 Minutes – New Topics
• Last 5 Minutes – Conclusion
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Management Information Systems-
An Overview
Chapter 1
Management Information Systems
Learning Objectives
• When you finish this chapter, you will
be able to :
– Understand why information systems are

essential to business
– Define data, information and information
system
– Know how companies process data into
useful information for problem solving and
decision making
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Learning Objectives
– Understand the functions of different types of

information systems and how levels within an
organization are served by different
information systems
– Clearly Understand the concept of MIS in
terms of its various components
– Describe the functions & importance of MIS
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Purpose of Information
Systems
• Why Do People Need Information?
– Individuals - Entertainment and
enlightenment
• Viewing television
• Watching movies
• Browsing the Internet
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Systems
– Business - Decision making and
problem solving
• An Organization or individual that finds
more than one way to solve a problem
must make a decision
• 2+2=?
• Which is the best way to promote
companies new car
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Systems
Gathering the right information, storing

it for future use, manipulating it , and
using it to help the organization to
achieve its business goals, are keys to
success in business.
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Data & Information
• Data vs. Information
– Data
• The raw materials in the production of
information
• Rarely meaningful
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Data & Information
– Information
• Data that have meaning within a
context
• Raw data or data that have been
manipulated through tabulation,
addition, subtraction or any other
operation that leads to greater
understanding of situation
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Data Manipulation
• Data Manipulation
– Example: customer survey
• Reading through data collected from a
customer survey with questions in
various categories would be time-
consuming and not very helpful.
• When manipulated, the surveys may
provide useful information.
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Information
DATA Processing Information
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Information
• Information in Context
Characteristics of useful information

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System
• A System is array of components
that work together to achieve a
common goal
• A system accepts input, process it and
produce output in an organized
manner
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System
Input Processing Output
Elements of a System
-A System is composed of subsystems

-A System may have one or multiple inputs or outputs
-All Systems have Boundaries i.e. No systems can exist in Vacuum
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Information System
• A System which consists of all the
components that work together to
process data and produce
information
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Information System
• A System which consists of all the
components that work together to
process data and produce
information
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Human-Computer Synergy
• The Benefits of Human-Computer

Synergy
– Synergy
• When combined resources produce output that
exceeds the sum of the outputs of the same
resources employed separately
– Allows human thought to be translated into
efficient processing of large amounts of data
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Data, Information,
and Systems
Figure 1.5 Qualities of humans and

computers that contribute to synergy
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Information System
• In an organization, an information
systems consists of:
– Data
– Hardware
– Software
– People
– Procedures
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Information System
Figure 1.6 Components of an information system
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Data, Information,
and Systems
• The Four Stages of Data Processing
– Input: Data are collected and entered into
computer.
– Data processing: Data are manipulated into
information using mathematical, statistical,
and other tools.
– Output: Information is displayed or presented.
– Storage: Data and information are maintained
for later use.
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Data, Information,
and Systems
• Computer Equipment for
Information System
– Input devices introduce data into the IS.
– The computer processes data through the
IS.
– Output devices display information.
– Storage devices store data and information.
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Data, Information,
and Systems
Figure 1.7 Input-process-output-storage devices
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Data & Information System
• Generating Information
– Computer-based IS take data as raw material, process
it, and produce information as output.
Input-process-output
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MIS – A Concept
MIS is an Acronym of three words
– Management
– Information
– System
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Management ???
• Management : It is the art of getting

things done through and with the people
in formally organized groups ( Def by
Koontz)
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Management ???
• Managerial functions :
– Planning : Foreseeing future in advance i.e. to
decide the future course of action
– Organizing : Identifying entire jobs and dividing the
jobs into tasks allocating those tasks to right perso
– Staffing : Putting right person to right job
– Directing
– Controlling
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Management Hierarchy
• Strategic management (Top
Management)
• Management Control ( Middle
Management)
• Operational Control (Operating
Management)
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Management Hierarchy
Strategic Management
Levels of Business
Activities by
B. Anthony Middle Management
Operating Management
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MIS - A Definition
• MIS is a system consisting of people ,

Machines , Procedures , databases & data
models as its elements
• The system gathers data from the inside or
outside of the organization processes it and
gives information as output
• The information is supplied to managers which
assists them in taking decisions.
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Importance of MIS
• All managerial functions are performed
through decision making
• For effective decision making
information is essential
• Information is procured through a
logical and well structured method of
information collecting , processing
and disseminating to decision makers
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Importance of MIS
• Such a method in Management is
widely known as MIS
• Every Organization must have properly
planned and designed MIS to grow
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Importance of MIS Cont…
Manager has to take decision under
two main challenges :
– Because of globalizations in which
organizations are required to compete
globally , a manager has to take quick
decisions which needs MIS
– Due to very rapid increase in information
a manager has to process a large data
failing which he may end up in wrong
decision
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MIS – Why?
• MIS plays three major roles for a business

organization :
– Support the business processes and operations of

an organization
– Support of decision making by employees and
managers of an organization
– Support the strategies of an organization for
competitive advantage
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MIS - Functions
• Data Capturing
• Processing of Data
• Storage of Information
• Retrieval of Information
• Dissemination of Information
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Thanks…..
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Management Information Systems: Devkant Sharma

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Management Information Systems

• First 5 Minutes – Attendance

– Understand why information systems are

– Understand the functions of different types of

Gathering the right information, storing

DATA Processing Information

Characteristics of useful information

Input Processing Output

-A System is composed of subsystems

• The Benefits of Human-Computer

Figure 1.5 Qualities of humans and

Figure 1.6 Components of an information system

Figure 1.7 Input-process-output-storage devices

MIS is an Acronym of three words

• Management : It is the art of getting

• MIS is a system consisting of people ,

• MIS plays three major roles for a business

– Support the business processes and operations of

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