The Philippine Government Electronic

Procurement System(PhilGEPS)

A presentation to the DOH Procurement Practitioners

September 9, 2010, Davao City

 What is PhilGEPS?

The PhilGEPS (Philippine Government Electronic Procurement

System) is the single, centralized electronic portal that shall
serve as the primary and definitive source of information on
government procurement.
(Section 8 R.A. 9184)

Government entities are required to post all procurement opportunities,

bid results and other related information on the procurement of:

Goods and general

Civil Works; and Consulting Services
support services
 PhilGEPS Objectives

Establishan
Establish anopen,
open,transparent,
transparent,efficient
efficientand
and
competitive marketplace
competitive marketplacefor
forgovernment
governmentprocurement
procurement

Getbetter
Get betterprices
prices

Buildthe
Build theframework
frameworkto
toimprove
improvethe
theprocurement
procurement
processes
processes

Maintainsustainability
Maintain sustainabilityover
overthe
thelong-term
long-term
 PhilGEPS Features

ElectronicBulletin
Electronic BulletinBoard
Board
Posting of procurement opportunities, notices of
awards, electronic distribution of bid documents and
automatic notification of amendments.

Registry
Registry
Registry of all manufacturers, suppliers, distributors,
contractors and consultants including government
agencies.

ElectronicCatalogue
Electronic Catalogue
A centralized price list of common use goods,
supplies, materials and equipment.
 Benefits to Government

Improvetransparency
Improve transparencyiningovernment
governmentprocurement
procurement

Increasecompetition
Increase competitionresulting
resultingininmore
morecompetitive
competitive
pricing
pricing

Reduceprocurement
Reduce procurementcosts,
costs,including
includingnewspaper
newspaper
advertisingcosts
advertising costs

Provideaudit
Provide audittrails
trails(report
(reporton
ongovernment
governmentpurchases
purchases
andwinning
and winningbidders)
bidders)

Helpimplement
Help implementgovernment
governmentprocurement
procurementpolicies
policies
 Potential Savings on Newspaper
Advertisement

Php 547,868,023.00
Php 491,895,822.20

From April 2001 to June 2010

 Benefits to Suppliers

ProvideSuppliers
Provide Supplierseasy
easyaccess
accesstotogovernment
governmenttenders
tenders
24/7
24/7

Provideelectronic
Provide electronicdocuments
documentsfor
fordownload
download

ProvideSuppliers
Provide Suppliersautomatic
automaticnotification
notificationofofbid
bidnotices
notices
andsupplements
and supplements

Savingon
Saving ontransportation
transportationcost
costand
andtime
time

Abletotodo
Able domarket
marketresearch
researchon
ongovernment
governmentprocurement
procurement
 STATUS
Transaction as of September 5, 2010

Notices
Posted Awards
Posted
1,149,89
7 201,381
PERFORMANCE INDICATORS
Compliance in PhilGEPS
Data Generated from PhilGEPS as Sept. 6, 2010

Number of Bid Number of Award

Organization Name Notices Posted Notices Posted

DOH Central Office 1,378 466

Bureau of Quarantine 60 6
Center for Health Development – Davao 16 0
Zamboanga City Medical Center 24 5
Philippine Childrens’ Medical Center 540 55
Bicol Medical Center 1,363 138
CARAGA Regional Hospital 4 0
Center for Health Development - NCR 2,920 769
PERFORMANCE INDICATORS
Compliance of the Procurement Entities in PhilGEPS

Number of Bid Number of Award

Organization Name Notices Posted Notices Posted

Western Visayas Sanitarium 12 8

Baguio General Hospital and Medical Center 18 0
Corazon Locsin Montelibano Memorial
Regional Hospital 468 0
Research Institute for Tropical Medicine 108 30
Valenzuela General Hospital 652 3
 The PhilGEPS Future Plan

VirtualStore
Virtual Store
Supports online procurement of both common and
non-common use item

ElectronicPayment
Electronic Payment
Electronic Transfer of Funds

Chargesand
Charges andFees
Fees
Introduction of User Fees

ElectronicBid
Electronic BidSubmission
Submission
Implementation of E-Bid submission process
Our Homepage
Online Registration Facility
Catalogue
Log-in
Notice Creation
Step 1 – Basic Information
Step 2 – Notice Description
Using Line Items
 Using Line Items

When do we use Line Items?

• If there are more than one item

included in the notice
• If award is intended for each item or lot
included in the notice
• Repeat Order can only be done for
awarded notices with line item/s
Step 3 – Add Associated Component
Bid Bulletin
Award Creation
 Contact Information

PhilGEPS Customer Service Center

Unit 2504, Raffles Corporate Center, F. Ortigas Jr. Road,
Ortigas Center, Pasig City
Contact Nos. (02) 900-5232
(02) 900-5233
(02) 900-5234
Fax No.(02) 900-5239
E-mail Address: eps@procurementservice.org

GPPB-Technical Support Office

Contact Nos. (02) 900-6741 to 44
Fax No. (02) 900-6744
E-mail Address: gppb@gppb.gov.ph
Instructions on how to download attachments and payment
arrangement for bid documents.
THANK
YOU.