Student Exchange Programme
     
1. Faculty: Administrative procedure: Michael Leung,
Executive Officer of Faculty of Business ((2766
5507 or fbmic@inet.polyu.edu.hk)
2. Resources: Academic Exchange And Collaboration
Office (AECO), M1601, Li Ka Shing Tower
3. AF: School Sponsorship Form and Credit Transfer
AS41a: Scarlett HO (Room 715, 2766 4538, email
afsho@inet.polyu.edu.hk)

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 I. Administrative Procedure
Responsible staff: Michael Leung, Executive Officer of
Faculty of Business (2766 5507 or
fbmic@inet.polyu.edu.hk)
Application (last year, by end November)
Interview sessions (last year: 420 applicants): 
(1) Drop by Faculty Office (9/F) to register the favoured
session, typically before mid-Jan (last year was 19-Jan-07).
(2) Each session will be limited to 10 students.
(3) Interview will consist of 2 parts –
(1) in no more than 1 minute, share candidate’s ideas
about his application for overseas exchange. 
(2) interviewers will ask students several questions.

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 Sample Interview Questions
• Which country will you like most to go for the overseas
exchange studies? What is so special about this country?
• What factors will influence your choice of a partner
university overseas? How will you rank those factors?
• What will be the benefits of taking the overseas exchange
program? Give examples. How will you prepare yourself to
realize these benefits?
• What will be the difficulties of taking the overseas exchange
program? Give examples. How will you prepare yourself to
overcome these difficulties?

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 Sample Interview Questions
• After the exchange studies, how will you prepare to share
your experiences with your fellow students? Who else would
you like to share your experiences?
• During the exchange studies abroad, how will you promote
Hong Kong as a Special Administrative Region of China to all
other students? What are the differences between Chinese
Mainland and HK?
• During the exchange studies abroad, how will you promote
the Hong Kong Polytechnic University to all other students?
• During the exchange studies abroad, how will you promote
your School/Department to all other students?

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 Sample Interview Questions
• During the exchange studies abroad, how will you promote
your own undergraduate program to all other students?
• What are the pros and cons choosing between the overseas
and the Chinese Mainland student exchange programs?
• If you will have to defer your graduation by one semester
due to the exchange studies, are you going to take the
exchange? Why or why not?
• Is it important to get a very good academic result during the
exchange studies? Why or why not?

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 Eligible students
• This is your only chance to apply. Applications are only
accepted from first year students (except for foundation year
students). You will not have a second chance to apply if you
miss it.
1. All Full-time Year 1 BBA Students (this is the second year for
foundation year students)
2. Full-time Students Entering Directly to the Second Year of
Faculty of Business Degree Programmes
3. Year 2 Students in Double Degree Programme 05004

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 Selection Criteria
1. Academic performance (WGPA 2.75* or above in Semester One
07/08)
2. Language proficiency
3. Leadership
4. Extra curricular activities and community service
5. Performance in an interview
• * The Faculty Office will examine your GPA result after its
release in January 2008.
• Eligible nominees who are not selected in the first round
exercise due to insufficient places will be reserved on the
waiting list for further consideration if there are subsequent
places.

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Application Form
• Part A: General Information
• 1. Personal Information
• 2. Academic Information in English Studies
 Result of Use of English (AS Level)
 Workplace English for Business Students (ELC3201)
 Other Qualifications in English Studies (e.g. IELTS,
TOEFL, JEE, etc. / please specify)
• 3. Extra Curricular Activities
• 4. Community Services (You may append separate
sheets if necessary.)

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Part B: Preference on Overseas Universities:
1. Country
2. Partner Institution
3. Eligible Students
4. No. of Exchange Places
5. @Priority
• Notes:
• Institutional – exchange places agreed at Institutional Level
and places are open to competition from all undergraduate
students of the PolyU
• FB – exchange places agreed at Faculty Level - places are
exclusively for FB students
• @ Please prioritize. (1 = highest priority)

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ATTENTION!
• Students MUST do research on the courses/subjects available
at the host institutions to avoid the risk of withdrawal.
Information can be obtained from the following sources:
• The Resource Library of Academic Exchange And
Collaboration Office (AECO), M1601, Li Ka Shing Tower
• The senior FB students who have participated in the
exchange programme before
• The website of host institutions through Internet

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Waiting List
• Applicants, who have not been nominated in the first round
exercise due to insufficient places or GPA below 2.75, will be
put on the waiting list for further consideration when there
are subsequent places available then and/or when their GPA
can reach the necessary requirement in Semester 2.
• Eligible students, having been nominated for exchange, are
obliged to maintain their GPA at 2.75 or above for every
semester before their departure. The nomination would be
retracted for the reason of unsatisfactory academic
performance.

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Part C: Applicant Undertaking
• I recognise that if I am selected for overseas exchange,
the Faculty of Business will incur considerable expense
on my behalf.
• I further recognise that I will therefore be under an
obligation to the Faculty to provide voluntary service
when called upon.
• Such service may include acting as a Mentor for more
junior students, helping at Information events, or any
other service reasonably requested by the Faculty.

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II. Academic Exchange and Collaboration Office (AECO)

• AECO is responsible for promoting collaborations

and exchanges with academic institutions on the
Chinese mainland and overseas.
• http://www.polyu.edu.hk/
%7Eaeco/public/eabo.htm
• Address: M1601, 16/F., Li Ka Shing Tower
• Phone: (852) 2766 5379 / 5097
• E-mail: oaexst@polyu.edu.hk

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Outbound Exchange Application Procedures
Institutional Exchange Programmes - Applied via AECO 　
• Identify an exchange place that fits your study plan and obtain
further information from AECO.
• Submit application form and supporting documents to AECO.
• All applications will be processed by AECO and successful
applicants will be notified individually.
Faculty Exchange Programmes - Applied via Faculties
• Identify an exchange place that fits your study plan.
• Submit application forms and supporting documents to the
Faculty (Application form for faculty exchange is obtainable
from the Faculty).
• All applications will be processed by the Faculty concerned and
successful applicants will be notified individually.

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III. Credit transfer application
• For credit transfer of exchange programme, send your
forms (Application Form for Student Exchange Sponsorship
and Relief Fund for Overseas Exchange and AS41a) to AF's
general office (M715) addressing:
1. Noble HUN (Phone: 2766 7038 afnoble@inet.polyu.edu.hk)
for 02002-BAC and 21045 (Accountancy)
2. Wilson KWOK (Phone: 2766 7039
afwilson@inet.polyu.edu.hk) for 02002-BAF (Accounting and
Finance), and
3. Kitty CHONG (Phone: 2766 7115 afkitty@inet.polyu.edu.hk)
for 02002-BFS (Financial Services).
• so that they will forward the forms to Scarlett HO, Executive
Officer of AF (Phone: 2766 4538, email
afsho@inet.polyu.edu.hk), who will coordinate and advise.

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 Form AS 41a
THE HONG KONG
POLYTECHNIC UNIVERSITY

APPLICATION FOR PRIOR AGREEMENT FOR SUBJECT SELECTION AT EXCHANGE-OUT INSTITUTION

(For exchange-out students only)

AS 41a p.1
Please read the notes overleaf before completing this form.
I. PARTICULARS OF STUDENT

Name Student No.

Programme Code Stream Year
Faculty/ __ __ Programme  Full-time  Part-time  Mixed-mode
Department Programme Title Mode (Please  as appropriate.)

Daytime contact number: ____________________________ Email address: ___________________________________________ Fax No. _________________________________
II. DETAILS OF EXCHANGE
Period of exchange: Academic year 20______/20______  First Semester  Second Semester  Summer Term
(Please  as appropriate. More than one  is allowed.)

Exchange Institution: __________________________________________

(please also specify the country)

Expected date of departure: _____________________________________ Expect to resume study at PolyU in Semester ____________ of academic year 20______/20______

III. LIST OF SUBJECTS TO BE TAKEN AT EXCHANGE-OUT INSTITUTION

To be completed by the student To be completed by the Subject Offering Department
Corresponding subjects offered at PolyU
Subjects to be taken (leave it blank if no corresponding subject can Prepared to accept as
be found)
Reject Endorsed by
Subject-to-subject credit transfer (please Block credit transfer (please specify
Subject Credit Medium of Subject code
Subject Title Subject Title specify the subject code of the recognised level of subject and its
Level Value Instruction (credit value)
corresponding subject)* corresponding credit-value)*
( )
_______ (level) _______ (credit)

( ) _______ (level) _______ (credit)

*Please specify the conditions for granting the subject-to-subject credit transfer/block credit transfer in the next page.

(6/06)
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 To be completed by the student To be completed by the Subject Offering Department
Corresponding subjects offered at PolyU
Subjects to be taken (leave it blank if no corresponding subject can Prepared to accept as
be found)

Subject-to-subject credit transfer (please Block credit transfer (please specify

Subject Credit Medium of Subject code
Subject Title Subject Title specify the subject code of the recognised level of subject and its
Level Value Instruction (credit value)
corresponding subject)* corresponding credit-value)*

AS 41a p.2 ( ) _______ (level) _______ (credit)

( ) _______ (level) _______ (credit)

( ) _______ (level) _______ (credit)

* Conditions for granting the subject-to-subject credit transfer/block credit transfer: ___________________________________________________________________________ .

IV. DECLARATION OF STUDENT

Copies of the approval for participating in the exchange activity and the syllabus of the subjects listed in Section III are attached.
As of today, I have been granted transfer of credits for meeting the requirements of my present programme.
I declare that the information given by me in this form is complete and true to the best of my knowledge. I authorise the University to verify the data provided by me in this application
where necessary. I also understand that any false information given in this application will result in nullification of the application or approval.

Signature of Student_________________________________________________ Date of Submission ____________________________

The information given in this form will only be used for processing this application.
V. FOR OFFICE USE

(a) Action taken by Programme Offering Faculty/Department

(i) This application is received on _____________________________.

(ii) The application is referred to the Subject Offering Department by _________________________________________on ________________________________ for decision.

(iii) Copy of decision sent to student by the Faculty/Department on __________________________.

(b) Action taken by Subject Offering Department

Decision returned to the Programme Offering Faculty/Department by _____________________________________ on ______________________

(Subject Offering Department is advised to return the decision to the Programme Offering Faculty/Department within 7 days upon receipt of the application.) 17
1. This form is for students who have been given initial approval to study at an exchange institution by the Department or Academic Exchange and Collaboration Office of
the PolyU and wish to seek prior agreement from the Department concerned for recognising the subjects/credits to be taken at the exchange institution for fulfilling the
award requirement of the current PolyU programme.

2. Students should submit this form (AS41a) in person to the General Office of the Programme Offering Faculty/Department as early as possible and not later than one

3.
AS 41a p.3
month before the departure date for the exchange activity. They will be informed of the application result in about two weeks’ time.

Before completing this form, students should study carefully the list of subjects and detailed syllabuses that they intend to take at the exchange institution to initially
ascertain whether the subject content and level are equivalent to those specified for their PolyU programme. If students cannot find a PolyU subject that can correspond to
the subject offered in an exchange institution, they may leave the column “Corresponding subjects offered at PolyU” blank. In case of doubt, they should consult the
programme leader concerned.

4. The following information should be submitted together with this form in support of the application:
(a) Copy of the approval for participating in the exchange activities issued by your Department/Faculty Office or AECO of the PolyU; and
(b) Copies of the syllabus of the subjects to be taken at the exchange institution listed in Section III of the form.

5. In case there are changes to the subjects taken at an overseas institution after the exchange activity commences, students should seek approval for the changes from the
General Office of the Programme Offering Faculty/Department first and provide copies of the syllabus of the subjects afresh. The Programme Offering
Faculty/Department will liaise with the Subject Offering Departments concerned and advise the student.

6. The approval given in this form is provisional only. Students need to fulfil the conditions specified for each individual subject in this form in order to qualify themselves
for subsequent application for credit transfer at the PolyU.

7. The Programme Offering Faculty/Department, in consultation with the Subject Offering Department, may recognise credits earned under an approved exchange
programme beyond 50% of the normal credit requirement of the award. However, students still have to complete at least 1/3 of the normal credit requirement of the award,
unless the respective professional bodies specify the otherwise.

8. Upon successful completion of the exchange programme/activity, students need to submit a formal application for credit transfer of the subjects taken at the exchange-out
institution by completing Form AS41c. The approved AS41a, relevant written communication concerning the recognition of the subjects issued by the
Faculty/Department and evidence of the successful completion of the subjects/credits concerned at the exchange institution should be submitted together with Form
AS41c. The Department reserves the right to approve or otherwise the application for credit transfer.

9. The information given in this form will only be used for processing this application.

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 Form AS 41c
THE HONG KONG
POLYTECHNIC UNIVERSITY

APPLICATION FOR CREDIT EXEMPTION/TRANSFER

AS 41c
Please read the notes overleaf before completing this form.

I. PARTICULARS OF STUDENT

Name Student No.

Programme Code Stream Year

Faculty/ __ __ Programme  Full-time  Part-time  Mixed-mo
Department Programme Title Mode (Please  as appropriate.)

Day time contact number: Email Address: Fax No. :

II. (a) APPLICATION FOR CREDIT TRANSFER

Subjects offered under your current programme No. of Name of Subjects completed before you enroll on the Grade No. of Year of
Credit(s) Examination/Award current programme Obtained Credits Completion
Code Title Obtained Obtained of subject

Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date:

Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date:

Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date:

Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date:
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* Please indicate subject grade, if deemed appropriate
Credit Transfer
1. Core subjects: no block credit transfer
2. Electives
 subject-for-subject credit transfer (candidates need
to match intended subject syllabus with PolyU’s
subject)
 block credit transfer:
 AF3100 = 1 block credit transfer, AF3200 = 2
block credit transfer, AF3300 = 3 ….
 European (ECTS 30 credits = HK 15 credits) 
5 ETCS = 2.5 credits

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Subject to subject transfers
• Subject to subject transfers involving subjects taught within
FB, i.e. AF, LGT and MM subjects. For these subjects,
Programme Leaders can authorize transfers
• Subject to subject transfers involving subjects taught outside
FB, most notably English, GE subjects, and other languages.
Programme Leaders cannot approve subject to subject
transfers for such subjects.
• If a student wishes to claim subject to subject transfer for
non-FB subjects it is the students’ responsibility to ensure that
sufficient information is enclosed in the application to allow
the subject-offering Department to take a decision since it is
the host department’s responsibility to coordinate the
processing of the students’ application.

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Subjects for Intended Minor:
1. Students should obtain prior approval of subject offering
Departments for subject-to-subject credit transfer for minor
elective subjects.
2. Normally grades cannot be transferred for credits earned
overseas*. 
3. Normally students cannot claim Minor award with block credit
transfer**. 
• *note that the University regulation (Admission & Registration A2 -
28.1) has been revised as "Credit transfer with the grade carried may
be granted for subjects taken from outside the University, if deemed
appropriate, and with due consideration to the academic equivalence
of the subjects concerned and the comparability of the grading
systems adopted by the University and the other approved
institutions."]
• **However, if the subjects taken overseas are clearly in the domain
of a Minor, the host department may consult with the Minor subject
offering Department for a flexible arrangement on this matter.
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