Microsoft PowerPoint 2007

Part 3
ITS Training Program
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 Agenda
• Working with Drawing Objects
• Using Graphic Images
• Using SmartArt
 Lesson 1
Working with Drawing Objects
• Using the Drawing Group
• Drawing an Enclosed Object
• Changing the Fill Color of an Object
• Applying a Fill Effect • Rotating an Object
• Applying Effects • Flipping an Object
• Drawing a Line • Arranging Objects
• Formatting Lines • Aligning Objects
• Creating a Text Box • Grouping Objects
 Using the Drawing Group
• The Drawing group on the Home tab provides
tools to assist users with drawing.
• Create and edit objects, as well as add color
enhancements to them.
• Choose a Quick Style to customize your shape.
 Drawing an Enclosed Object
• Draw objects directly on a slide using
the Shapes tools in the Drawing group.
• Draw enclosed objects and then move,
copy, and/or resize them as desired.
• Enclosed drawing objects, such as
rectangles or ovals, are filled by default. +
• When drawing an object, the mouse
pointer changes into a crosshair.
Crosshair

Enclosed
Object
+
 Changing the Fill Color of an Object
• PowerPoint automatically
applies a default fill color to it.
• Change the fill color of an
object or remove its fill color so
that the object is transparent.
• Select the object before
applying the fill color.
• Select a color from the Theme
Colors palette, Standard
Colors palette, or from More
Fill Colors.
 Applying a Fill Effect
• Use the Shape Fill
menu to add
special effects.
• Gradually change
colors with the
gradient fill.
• Utilize preset
textures, as well as
apply pictures.
 Applying Effects
• Adding a visual
effect to an object
can enhance its
appearance.
• Add shadow,
reflection, glow, &
3D effects.
 Drawing a Line
• Separate sections of a slide.
• Add a line to create visual effects.
• Lines can be moved and sized as desired.
 Formatting Lines
• Format lines by changing the line style,
color, weight, and dash style.
• Line styles pertain to the thickness of a line.
 Creating a Text Box
• Create text boxes to label objects or
graphics, add captions, and create
additional notes.
• Add to the slide master to display the same
text on every slide.
 Rotating an Object
• On each drawn
object, a green rotate
handle appears at the
top (center) of the
object.
• This handle enables
users to freely rotate
the object in any
direction.
 Flipping an Object
• Flipping an object creates a mirror image of
itself.
• Flip the object horizontally or vertically.

Vertical Pane/Axis
 Arranging Objects
• PowerPoint
automatically
arranges objects as
they are drawn on a
unique graphic
Send ‘gray bar’ to back.
layer.
• Objects are
arranged in the
order in which they
were created; the
first in the back.
 Aligning Objects
• Align objects to create
rows or columns of
objects to make a slide
appear symmetrical.
• Align vertically,
horizontally, by its edges,
or by its center.
 Grouping Objects
• After grouping objects, work with it as if it were
a single item.
• Size and position the grouped objects as a single
object.
• Users can still modify each object separately.

Grouped Objects
Lesson 2 – Using Graphic Images
• Working with Graphics
• Using the Clip Art Task Pane
• Using Slide Layouts
• Inserting a Picture
• Cropping a Picture
• Moving a Graphic
• Resizing a Graphic
• Formatting a Graphic
• Recoloring a Graphic
 Lesson 2
Using Graphic Images (cont.)
• Inserting Clips with the Clip Organizer
• Applying a Picture Style
• Applying a Shape
• Adding Effects
• Adding a Border
 Working with Graphics
• Graphics can enhance a presentation by
making it more visually appealing.
• These can include drawn shapes, clip art,
and pictures.
 Using the Clip Art Task Pane
• To find clips, enter a word
related to the type of clip
art desired to be inserted
on a slide.
– These words are called:
‘keywords’
• Limit searches by media
file type and collection.
• Results appear as
thumbnails of the clips.
 Using Slide Layouts
• Several types of Slide Layouts are available
through PowerPoint.
• A general content placeholder provides a link
to insert clip art, tables, charts, SmartArt
graphic, pictures, and medial clips.
 Inserting a Picture
• Insert a picture from an existing graphic file.
• The following are the accepted file types:
– .emf - .dib - .tif
– .bmp - .gif - .eps
– .rle - .jpg - .png
 Cropping a Picture
Cropping a picture allows users to cut
information or part of the image away from it,
by dragging the resize handles.
 Moving a Graphic
• Move a graphic by dragging it to the desired
location.
• A four-sided arrow indicates it can be moved.
• Drag placeholders, objects, charts, etc.
 Resizing a Graphic
• Resize a graphic object to better
fit the layout.
• To resize, drag one of the resizing
handles.
– Dragging a corner handle
resizes the object in two
directions proportionately.
– Dragging a center handle
resizes the object in one
direction only.
 Formatting a Graphic
• The Format contextual tab activates once a
graphic is created or added to the slide.
• The options in the tab are indicative of the
type of graphic that is being formatted.
• Brightness and contrast options are also
available to soften clips.
 Recoloring a Graphic
• A graphic may fit your slide, but not
compliment the color scheme in use.
• The Recolor Picture feature allows
users to change the colors in
graphic images.
Inserting Clips with the Clip Organizer
• Open the Clip Organizer to view and insert
Clip Art.
• The left pane is the collection list and the
right pane displays thumbnails of the clips.
• Clip Art supplied with Microsoft Office is
located in the Office Collections folder.
• The user’s computer is scanned and a My
Collections, Shared Collections, and Office
Collections are created.
 Applying a Picture Style
• Use a variety of graphic images to enhance the
presentation.
• Further enhance the graphic images using graphic
formatting tools.
• Picture style formats the shape, border, & effects.
 Applying a Shape
• Use commands in the
Picture Styles group
to customize the
appearance of a
graphic.
• Users can choose a
shape from the Picture
Shape gallery and
apply it to the graphic
to fit inside the desired
shape.
 Adding Effects
• Use buttons in the Picture Styles group to
customize the appearance of a graphic.
• The Picture Effects tools allow users to
enhance a graphic with a shadow, glow,
reflection, or 3D rotation.

Shadow Reflection 3D Rotation

 Adding a Border
The Picture Border
command allows users to
specify the color, line style,
and line weight for the outline
of the selected graphic.
 Lesson 3 – Using Smart Art
• Inserting a SmartArt Object
• Formatting a SmartArt Object Color
• Resizing/Repositioning a SmartArt Object
• Inserting Text into a SmartArt Object
• Formatting Text within a SmartArt Object
• Adding Shapes to a SmartArt Object
• Grouping SmartArt Objects
 Inserting a SmartArt Object
• SmartArt is a new creative tool.
• Create illustrated objects, such as organizational
charts, diagrams, and flowcharts.
• This tool allows you to create dynamic graphics as a
visual representation of your information.
 Formatting a SmartArt Object Color
Users can change the color of the SmartArt
object to suit the theme of the presentation, as
well as enhance its general appearance.

Change/update the type of

SmartArt to display the info.

Change the
colors of the
SmartArt.
Resizing/Repositioning a SmartArt
Object
• Resize and reposition the SmartArt object
within a slide to accommodate other text,
graphics, or animation.
• Also, resize the individual shapes.
4-sided arrow repositions

2-sided arrow resizes

Inserting Text into a SmartArt Object
• Placeholders indicate where to enter text.
• Users can enter their own text into the
shapes within the object.
 Formatting Text within a SmartArt
Object
Customize the appearance of any text entered into a
SmartArt object in all the same ways as formatting
normal text in any Microsoft Office application.
 Adding Shapes to a SmartArt Object
• Although there are many different SmartArt objects
to choose from, it may be that you need to add extra
shapes to an existing SmartArt object to illustrate
your point fully.
• Users can also customize additional shapes in all the
ways a SmartArt object can be customized.
 Grouping SmartArt Objects
• Sometimes it can be useful to group
SmartArt objects together, particularly if
users have added extra shapes to an object
and then want to customize, reposition, or
resize the SmartArt object as a whole.
• Once grouped, users can move all parts of
the SmartArt object together.
• This function can also be used to ungroup
shapes for individual editing.