Microsoft PowerPoint 2007

Part 4
ITS Training Program

For PowerPoint tutorial videos, please visit

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 Agenda
• Creating Basic Charts
• Creating Custom Charts
• Editing Charts
• Using Tables
 Lesson 1 – Creating Basic Charts
• Inserting a Chart
• Deleting Data from the Datasheet
• Entering Data into the Datasheet
• Changing the Chart Type
• Applying a Chart Style and Layout
• Displaying Chart Analysis
• Inserting Pictures
• Formatting Chart Background
 Inserting a Chart
• PowerPoint 2007 has the ability to display charts
which are created in Excel 2007.
• Users can copy and paste a chart into the
presentation and it will link to the data in Excel.
• Users can also use the Chart tool which can
embed charts into the presentation using data
that can be edited in Excel.
 Deleting Data from the Datasheet
• PowerPoint inserts sample values into the
datasheet. These values can be edited.
• Users can delete data from individual cells, groups
of cells, or entire rows or columns.
Entering Data into the Datasheet
Users can enter both text and numeric data into
a cell in the datasheet.
 Changing the Chart Type
PowerPoint offers many chart types, as well as
multiple variations of each. For example, there is a
Bar chart type in a range of variations, including
Clustered Bar, Stacked Bar, or Clustered bar
with a 3-D visual effect.
Applying a Chart Style and Layout

Users can customize the appearance of a chart.

PowerPoint 2007 offers a variety of dynamic
predefined chart layouts and styles that use a
range of colors and effects.
 Displaying Chart Analysis
• Users can make the charts easier to interpret and
understand by applying special options for each
chart type.
• Special lines such as high-low lines and trendlines
are available.
 Inserting Pictures
• Inserting an image to appear within the chart can
be a creative and unique way.
• Using the Chart Tools contextual tabs, users can
add an image to appear as a backdrop to the chart.
 Formatting Chart Background
Users can customize the appearance of the
chart background in terms of the Plot Area,
Chart Wall, Chart Floor and 3-D Rotation.
Lesson 2 – Creating Custom Charts
• Displaying Chart Axes and Chart Gridlines
• Formatting Chart Gridlines and Chart Axes
• Formatting the Scale of an Axis
• Adding a Chart Title and Axis Title
• Changing the Data Series
• Adding a Drawing Object to a Chart
• Adding Text to a Chart
• Inserting a Data Table
 Displaying Chart Axes and Chart
Gridlines
• Axes provide a frame of reference in a chart.

• Gridlines can be vertical, horizontal, major, minor,

or any number of other combinations.
• Users can format gridlines by changing the color,
thickness, style, and interval.
 Formatting Chart Gridlines and Chart
Axes
PowerPoint 2007 provides a variety of chart gridlines
and axes tools.

Chart Axes Chart Gridline

 Formatting the Scale of an Axis
• For the category (x) axis, users can
specify where the value (y) axis will cross
it, the number of categories between tick
mark labels, and the number of
categories between tick marks.
• For the value (y) axis, users can
designate minimum and maximum axis
values, insert major and minor tick marks,
and where the axes intersect.
Adding a Chart Title and Axes Title
• Chart titles are typed into text boxes. Users can edit
the pattern and border of a text box and format the
font, size, style, color, and alignment of the text.
• Users can move chart and axes title text boxes, but
cannot resize them.

Chart Title Axes Title

 Changing the Data Series
• Data series can be represented by either the
columns or the rows in the datasheet.
• Typically, the datasheet rows are the data series
and the datasheet columns are the data values.
However, users can switch the rows and columns.
Adding a Drawing Object to a Chart
The Shapes gallery provides a variety of drawing
tools for enhancing charts. User can customize the
fill, line color, and line style of the object, as well as
rotate the object, add a shadow, or add 3-D effects.
 Adding Text to a Chart
To add text to a chart, users must create a text
box.
 Inserting a Data Table
• Users can display the values for each data
series in a table below the chart.
• Users can display a data table in line, bar,
column, and area charts.
 Lesson 3 – Editing Charts
• Formatting the Chart Data Markers
• Repositioning the Legend
• Formatting the 3-D View of a Chart
• Exploding a Pie Chart
Formatting the Chart Data Markers
Data markers are the bars, pie slices, lines, and
so on, that graphically display the chart data.
 Repositioning the Legend
• The legend is the chart
object that identifies the
data series used in the
chart.
• Users can reposition the
legend within the chart
area and resize, change
its border color and style,
and format its fill color,
shading, texture, and
pattern.
Formatting the 3-D View of a Chart
• Users can format most
chart types as either
two-dimensional (2-D)
or three-dimensional (3-
D) images.

• Users can rotate or

elevate a 3-D chart to
see the data displayed
at various angles.
 Exploding a Pie Chart
• The pie chart displays data as parts of a whole.  
• Users can explode a pie chart. Explode an entire
pie chart to add space for labels or only one slice to
draw attention to the data represented by that slice.
 Lesson 4 – Using Tables
• Creating, Inserting, and Drawing a PowerPoint
Table
• Inserting a Word Table and an Excel Spreadsheet
• Adjusting Table Cells
• Selecting and Inserting Rows/Columns
• Applying a Table Style
• Editing the Table Color
• Adding Table Effects and Table Borders
• Formatting Table Text Using Quick Styles
 Creating, Inserting, and Drawing a
PowerPoint Table
• Using the Table tool is the
simple way to insert tables.
• To create a more complex
table, users can use the
Draw Table tool or insert a
table from an Excel
spreadsheet.
• The Insert Table command
is a way to create a simple
table in PowerPoint without
Creating Table Drawing Table
using a graphical tool.
 Inserting a Word Table and an
Excel Spreadsheet
• Users can insert tables from
other applications in the
Microsoft Office 2007 suite
simply by copy/pasting the
table into a PowerPoint slide.
• Users can create a table using
an Excel spreadsheet
embedded into the
presentation.
 Adjusting Table Cells
• Users can adjust the width of any table column by
dragging its column border to the desired width.
But adjusting the width of any one column (except
the last) does not affect the overall width of the
table. The exception to this rule is an embedded
Excel spreadsheet object.
• Row height automatically adjusts to fit the font size
or the number of lines of wrapped text within a row.
Selecting and Inserting Rows/Columns
• Users can use the Select button in the Table group
on the Table Tools Layout contextual tab to select
the entire table.
• Users can insert a row above or below the current
row or a column to the left or right of the current
column and also add multiple rows or columns by first
selecting the same number of rows or columns and
then inserting the rows or columns.
 Applying a Table Style
• PowerPoint 2007 includes an advanced table tool
which allows users to use tables from other Microsoft
applications. Alternatively, users can choose to
create a new table using PowerPoint 2007.
• Both options give users the opportunity to format and
customize the table’s appearance.
Adding Table Effects and Table Borders
• The Effects button enables to apply a cell bevel,
table reflection, or a variety of shadows.
• With PowerPoint 2007, users can add borders to
tables. Users can vary the color, thickness, and line
style of a table border.

Table Effects Table Borders

 Formatting Table Text
Using Quick Styles
Users can also apply
Word Art styles to any
text that appears within a
table. These styles allow
users to create decorative
effects for the text,
including colors, shadows,
and reflections.