1.1 - FI Overview

FI Overview
Objectives
The SAP Financial Accounting (FI) module provides

integrated, on-line, real-time functionality for processing,
recording and maintaining the financial accounting
transactions of the business for external reporting
purposes.
Chapter Objectives
– Provide a general overview of the Financial
Accounting module and its sub- modules.
– Highlight the various integration points among the
FinanciaI Accounting sub-modules and other
SAP modules.
This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

4.6CO - Financial Accounting.1 internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but
you may transfer the Material to other employees of PricewaterhouseCoopers. FI Overview
Two Types of Accounting
INTERNAL EXTERNAL
Management Accounting Financial Accounting
1. Primary Users Organization managers Outside parties such as

at various levels. banks, investors, creditors
and government agencies.
2. Freedom of Choice No constraints other than Constrained by generally

costs in relation to benefits accepted accounting
of improved management decisions. principles (GAAP).
3. Behavioral Implications Concern about how Concern about how to

measurements and reports measure and report
will influence manager’s economic data. Behavioral
daily behavior. impact is secondary.
4. Time Focus Future orientation, i.e., budgets Past orientation: historical

evaluation.
5. Time Span Flexible Less flexible, usually one

year or one quarter.
6. Reports Detailed reports: concerned about Summary reports: concerned

details of parts of the company, primarily with company as
it’s products, territories, a whole.
departments, costs, etc.

SAP R/3 Applications

Sub-Modules of FI
• General Ledger
• Accounts Receivable
• Accounts Payable
• Fixed Assets (Asset Accounting)
• Legal Consolidation
• Special Purpose Ledger
• Funds Management
• Travel Management

General Ledger (FI-GL)
• Integrated with other application modules and

FI sub-modules
• Financial Data Entry
• User-defined balance sheet / profit and loss

statement versions
• Multiple Currencies
• Flexible Report Generator

Accounts Receivable (FI-AR)
• Real-time integration with the General Ledger
• Integration with Sales and Distribution (SD) and Materials

Management (MM) as a part of the Sales Cycle
• Integration with Treasury
• Credit Management
• Incoming Payment Processing
• Automatic Dunning Function

Accounts Payable (FI-AP)
• Real-time integration with General Ledger
• Integration with Materials Management as a part of the

Procurement Cycle
• Integration with Treasury
• Outgoing Payment Program
• Vendor Correspondence

Fixed Assets - Asset Accounting
(FI-AA)
• Real-time integration with the General Ledger.
• Batch processing and posting of depreciation expense,

interest and replacement values.
• Integration with:
– Material Management (MM)
– Production Planning (PP)
– Accounts Receivable (FI-AR)
– Accounts Payable (FI-AP)
– Cost Accounting (CO)
– Plant Maintenance (PM)

Special Purpose Ledger (FI-SL)
• Provides summary information from multiple SAP

applications at a user defined level
• Flexible Reporting Tool

Treasury

SAP and Integration
Technical
Logistics Accounting
Information Flow
Integration

Benefits of Integration
• Timely access to common information
• Flexible and adaptable to growth
• Eliminate duplicate entries
• Visible business results across functional boundaries
• Minimize system interfaces and maintenance

requirements while maintaining portability
• Immediately reflect financial impacts
• Capture decisions at the source for better control

and accuracy.

FI Overview
Summary (1)
Key Terms:
• SAP Financial Accounting Module
• FI-GL
• FI-AR
• FI-AP
• FI- AA
• FI-LC
• FI-SL
• FI-FM
• TR-CM
• Integration

FI Overview
Summary (2)
Key Terms:
• SAP Financial Accounting Module
• FI-GL
• FI-AR
• FI-AP
• FI- AA
• FI-LC
• FI-SL
• FI-FM
• TR-CM
• Integration

Procurement Cycle Overview
Objectives
Procurement is a component of the Materials

Management module that supports the purchase
of materials and / or services by an organization
from sources outside the organization.
Objective
Provide a high level overview of how the system
supports an integrated Procurement Cycle.

Procurement Cycle
Purchase Planned
Order
MRP
Run
PP SD
Prod Sales
A/P Cash Requisition Order Order
X X (MM)
Request for
Quotation Quotation
Vendor
Purchase
Payment
Order
(FI)
(MM)
Invoice
FI Verification Goods FI
A/P GR/IR (MM) Receipt Inventory GR/IR
X X (MM) X X

Purchase Requisition
Internal Document Identifies demand

for a product
Purchase
Requisition
Authorizes Purchasing Can be created

Department to procure automatically or
manually
Purchase Order
Legal contract between Buyer and Vendor

Posting a Goods Receipt
Stock GR/IR Clearing
Inward movement on
goods receipt

Invoice Verification
Materials Management Financial Accounting
PO
Open Items
Goods Invoice
Receipt Verification
Invoice

Posting the Invoice
Stock GR/IR Clearing Vendor
Goods Receipt
Invoice Receipt
(Invoice Verification)

Payment in the Procurement
Cycle
MM Purchase Order
MM Goods Receipt
MM Invoice Posting
FI Payment

Accounts Payable
PO
GR
FI
Invoice Accounts Payable (A/P)
Display Vendor
Account Balances Process
Create, Display Outgoing
and change Payment
Vendor Master
Process
Records
Down Payment
and
Credit Memo Create Vendor
Display / Change Invoices Manually
Vendor Line Items (no MM)

Payment Processing
Vendor A Vendor A Vendor B Vendor C
Invoice In Invoice In Invoice In Invoice
Manual Payment
Payment Program
OR
Check Bank Transfer

Procurement Cycle
Planned MRP PP SD
Purchase Order Run Prod Sales
A/P Cash
Requisition Order Order
X X
(MM) Request for Quotation
Quotation
Vendor
Payment Purchase
(FI) Order
(MM)
Invoice
(FI) Goods (FI)
Verification
Receipt
A/P GR/IR (MM) Inventory GR/IR
(MM)
X X X X

Procurement Cycle Overview
Summary
Key Terms
• Procurement Cycle
• Purchase Requisition
• Purchase Order
• Goods Movement
• Goods Receipt
• Invoice Verification
• Accounts Payable
• Payment Program

Customizing Tools
Objectives
The system provides a set of tools to facilitate the

process of customizing the system to meet business
requirements.
Chapter Objectives
– Provide a general overview of the system’s
customizing tools.
– Define the Implementation Guide structure .
– Highlight the major areas of the Implementation Guide
related to the FI and CO modules.

SAP Environment
• Configuration
– Create organizational structures
– Define foreign currencies
– Outline credit management functionality
– Define financial statements
• Application Functionality
– Create master records
– Post accounting transactions
– Post customer invoices
– Post vendor invoices
– Process financial statements
– Display accounting documents

Customizing Components (1)
Implementation Business
Guide (IMG) Workflow
Procedure
Model Customizing Business Navigator
Project
Management/ Basic Functions
Analyses

Customizing Components (2)
Implementation Business
Guide (IMG) Workflow
Procedure
Model Customizing Business Navigator
Project
Management/ Basic Functions
Analyses

Accessing Customizing
Functions
Implementation Guide Transaction Code
Tools / AcceleratedSAP / IMG Transaction Code

Customizing…... “SPRO”
GoTo/
SAP Reference IMG

Structure of the Implementation
Guide
General Settings
Set Countries
Currencies E
Check Unit of Measurement F
Maintaining the Calendar D
Enterprise Structure
Definition
Assignment
Copy Functions
Cross-Application Components
Document Management
Classification
Functional Views - ex. Financial Accounting

FI Global Settings
General Ledger Accounting
A/R and A/P
General Settings (1)
Set Countries Country Description Currencies

US USA
Define Countries DE Germany Check
ES Spain Currency Codes
Set Country-
Specific Checks Set Decimal
Places for
Currency Description Currencies
Insert Regions USD US Dollars
DEM German Marks
Enter
Define Country Exchange
Codes Rates

General Settings (2)
Set Countries Country Description Currencies

US USA
Define Countries DE Germany Check
ES Spain Currency Codes
Set Country-
Specific Checks Set Decimal
Places for
Currency Description Currencies
Insert Regions USD US Dollars
DEM German Marks
Enter
Define Country Exchange
Codes Rates

Enterprise Structure
• Coordinating the effort to define the

Organizational Structure is usually the
responsibility of the
FI/CO team.
• The Organizational Structure includes
Organizational Units such as:
– Company Code
– Business Area

Cross-Application Components
CO SD
FI
MM PP

Financial Accounting
Configuration
Financial Accounting Global Settings
Company Code
Business Area Special Purpose Ledger
Fiscal Year
Document Basic Settings
Planning
General Ledger Accounting Actual Posting
Periodic Processing
G/L Accounts
G/L Accounting Bus. Transactions
Data Transfer
Asset Accounting
Bank-Related Accounting
Organizational Structures
Integration with General Ledger
Accts. Receivable /Accts. Payable Valuation
Customer Accounts Depreciation
Vendor Accounts
Business Transactions
Credit Management
Multiple Project Implementation
Guides
Reference IMG
FI SD Project IMG
CO MM CO
MM CO
FI FI
PS
PP HR Project 002
Project 002 View:
Project 001 Required
Activities
PS ........

Customizing
Functional View of Tables

Implementation Customizing
Guide Transaction
Table 1 Table 2 Table 3
Physical
Table Structure

Correction and Transport System
Test Systems /Test Client

• Create Correction
• Set Configurations
• Save
Target System
• Transport Selection
of Objects
• Save
• Release Correction to
Target System

Default Values Overview
Default values come from various sources:
• User master record
• Parameter memory
• System
• Account Master Record
• Accounting functions

Search Help
10 Customer #
CUSTOMER A City
M Name
T Company Code
Secondary Tables
Primary Table: BKPF
(BSEG, ...)

Customizing Tools
Summary
• Key Terms:
– Implementation Guide
– Configuration
– Application
– Basic Functions
– Procedure Model
– Transaction Code
– General Settings
– Corporate Structure
– Cross-Application Components
– Correction and Transport System

Customizing Tools
Summary
• Key Terms:
– Implementation Guide
– Configuration
– Application
– Basic Functions
– Procedure Model
– Transaction Code
– General Settings
– Corporate Structure
– Cross-Application Components
– Correction and Transport System

Organizational Structure
Objectives
• The system can be configured to reflect a company’s

organizational structure and has the flexibility to
incorporate future changes in that structure.
• Chapter Objectives
– Describe the Organizational Structure and how it
relates to the Financial Accounting module.
– Define each Organizational Unit in the structure
related to the Financial Accounting module.

Hierarchy Workshop
Option 1
Option 2
Option n

SAP Hierarchy Structure
FINANCIAL MATERIALS MANAGEMENT
Bus. Area
Sto.Loc.
Company 1000
Plant 0001
0001
Bus. Area 0001
Sto. Loc.
2000
0002
Client Company
Bus. Area
3000 Code Sto. Loc.
Company Plant 0003
0002 0002
Company Plant
0003 0003
SALES & DISTRIBUTION Company Code
Sales
Organization 1000 2000 3000
Distribution
Channel 10 20 10 10
Division 01 02 01 02 01 02 01

SAP Organizational Structure (1)
Client
Controlling Chart of Chart of Credit

Area Accounts DepreciationControl Area
Purchasing
Group Dunning Company Business
Area Code Area
Purchasing Sales
Org. Plant Organ.
Shipping Storage Distribution Sales Sales

Point Location Channel Office Group
Loading Division
Point

SAP Organizational Structure (2)
Client
Controlling Chart of Chart of Credit

Area Accounts DepreciationControl Area
Purchasing
Group Dunning Company Business
Area Code Area
Purchasing Sales
Org. Plant Organ.
Shipping Storage Distribution Sales Sales

Point Location Channel Office Group
Loading Division
Point

Financial Module
Client
Chart of Accounts
Credit Control Area
Company Code
Dunning Area
Business Area

Client
Client
PepsiCo

Client - Company Code
Client
PepsiCo
Company Code Company Code Company CodeCompany Code

Pepsi Frito Lay Taco Bell Pizza Hut

Client - Company ID -
Company Code
Client
PepsiCo
Company ID Company ID
Products Restaurants
Company Company Company Company

Code Code Code Code
Pepsi Frito Lay Taco Bell Pizza Hut

Client - Company Code -
Business Area
Client
PepsiCo
Company Code Company Code Company Code

Pepsi Taco Bell Frito Lay
Business Area Business Area

Soft Drinks Salty Snacks

Client - Chart of Accounts -
Company Code
Client
PepsiCo
Chart of Accounts Chart of Accounts

CAUS CAEU
Company Code Company Code Company Code

Pepsi Taco Bell Frito Lay

Benefits of the SAP
Production Planning Financial Accounting
Company
Plant
Code
Controlling Human Resources

Client
Controlling Personnel
Area Area
Sales and Distribution Materials Management
Sales Purchasing
Area Organization

Summary
Key Terms
– SAP Hierarchy Structure – Shipping Point
– Client – Loading Point
– Chart of Accounts – Storage Location
– Distribution Channel
– Credit Control Area
– Sales Organization
– Company Code
– Division
– Business Area – Sales Office
– Dunning Area – Sales Group
– Purchasing Organization – Sales Area
– Purchasing Group – Legal Consolidation
– Plant

Company Code Global Parameters
Objectives
• The Company Code is the organizational unit within a

Client that represents an independent legal entity for
external reporting purposes.
– Define fields involved in establishing global
parameters for a Company Code.
– Explain the relationship between Fiscal Year Variants
and Posting Periods.

Company Code
Creation
Create Company Code Copy Company Code
USXX
Delete Company Code

Company Code
Definition
General Data
Company Code: USXX Company Name: Price Waterhouse

City: Philadelphia Country Key: US
Currency: USD Language: E
Global Data
Accounting Organization Processing Parameters

Chart of Accounts CAXX Field Status Variant 0001
Credit Control Area CCXX Posting Period Variant XXXX
Fiscal Year Variant K4

Fiscal Year Variant (1)
Fiscal Year Variant Description

K2 Calendar year, 2 special periods
V3 Fiscal year, 4 special periods
Properties of Fiscal Year Variant “K4”

Fiscal Year Variant (2)
Fiscal Year Variant Description

V3 Fiscal year, 4 special periods
Properties of Fiscal Year Variant “K4”

Processing Parameters
• Field Status Variant
• Posting Period Variant

Posting Period Variant
Var. A From Acct. To Acct. From Per. 1 Year To Per. Year
0001 ALL 1 2000 12 2000

0001 Cus 0 99999 1 2000 12 2000
0001 Ven AAAAAAAAAA ZZZZZZZZZZ 2 2000 12 2000
Account Type (A)
All = Valid for all Account Types (masking)

A = Assets
D = Customers (A/R)
K = Vendors (A/P)
M = Materials
S = General Ledger Accounts

Company Code Global Parameters
Summary
• Key Terms
– Company Code
– Field Status Group
– Field Status Variant
– Fiscal Year Variant
– Posting Period Variant
– Posting Period
– Account Type

Overview of Master Records
Objectives
• A master record contains information relating to an

individual object, which remains unchanged for a long
period of time.
– Explain the different types of data in the system.
– Provide information about the standard steps
involved in creating, maintaining, displaying, blocking
and deleting different types of master records.

Data in the System
Master Data Transaction Data Table Data

G/L Account Invoice Payment Terms
Customer Payment Tolerance Settings
Vendor Credit memo Pricing Conditions
Bank Goods Receipt
Material

Integration Points in Master
Records
SD
ustomer Master Records
re maintained in Sales &
istribution (SD) and
inancial Accounting FI
A/R) Vendor Master Records
are maintained in
Materials Management
(MM) and Financial
MM Accounting (A/P)

Master Records
General Information
G/L Account Customer Vendor
Create in ...
Chart of Accounts Client

and Activities and
Company Code Create Company Code
Change
Display

Overview of Master Records
Summary
Key Terms
• Master Data
• Transactional Data
• Table Data

General Ledger Master Records
Objectives
• A General Ledger Account master record contains

information about the account that controls how
business transactions are posted to it and how it is
managed.
– Define the components of the Chart of Accounts and
Company Code segments.

Chart of Accounts
Client
Chart of Accounts Chart of Accounts

CAUS CAEU
Company Company Company

Code Code Code
US01 US02 EU01

Creating a Master Record
Centrally

Step-by-Step
Create
Create Chart
Chart of
of Create
Create Company
Company
Accounts
Accounts Segment
Segment Code
Code Segment
Segment

Reference

G/L Account Master Record
The G/L Account Number
is included in both sections
of the master record

Chart of Accounts Segment

G/L Account Master Record (1)
Account Group

G/L Account Master Record (2)
Account Group

G/L Account Group
Company Code Segment Field Status
Company Code Segment
Account Group
Screen Layout
Field Status
Activity Field
+ Status =

Field Status
Screen Layout Rules
The Field is:

S Suppressed
D Displayed
R Required
O Optional
S D R O
S S S S S 1st Priority
D S D D D 2nd Priority
R S D R R 3rd Priority
O S D R O 4th Priority

Example of Field Status Definitions
Company Code Segment Data:

Payment Transactions:AccountLine Item
Currency Display
Field Selection: Activity Type levelO D
Account Group level R R
Result
Account Currency R
Line Item Display D

Company Code Segment

Blocking a Master Record
This master record

is blocked ONLY in this
Company Code

Marking a Master Record
for Deletion
This master record

is marked for deletion
ONLY in this Company Code

General Ledger Master Records
(1)
Summary
• Key Terms
– General Ledger Master Record
– Chart of Accounts Data
– Company Code Data
– Sample Account
– Account Group
– Open Item Management
– Line Item Display
– Sort Key
– Allocation field
– Blocking
– Marking for Deletion

General Ledger Master Records (2)
Summary
• Key Terms
– General Ledger Master Record
– Chart of Accounts Data
– Company Code Data
– Sample Account
– Account Group
– Open Item Management
– Line Item Display
– Sort Key
– Allocation field
– Blocking
– Marking for Deletion

Customer/Vendor Master
Records
Objectives
• Customer master records contain information about the
customer account that controls how business
transactions are posted and managed.
• Vendor master records contain information about the

vendor account that controls how business transactions
are posted to it and how it is managed.
Objective
Define the components of the client and company code
segments of both customer and vendor master records.

Creating a Customer Master Record
Option 1
Create client and
company code segments
Option 2
Create client, company
code, and sales segments

Creating a Customer Master Record
Initial Screen

Customer Account Group

Account Group Number Ranges

Field Status for Customer Master
Records
Account Group + Company Code +Activity Type = Master Record Screen Layout

Field Status
Screen Layout Rules
S Suppressed 1st Priority

D Displayed 2nd Priority
R Required 3rd Priority
O Optional 4th Priority

Example of Field Status Definitions
Company Data:
Payment Transactions:ToleranceHouse
Group Bank
Field Selection: Activity Type levelO R
Company Code level R S
Account Group level D O
Result
Tolerance Group D
House Bank S

Customer Master Record
Client Segment (1)

Client Segment (2)

Client Segment (3)

Company Code Segment (1)



Sales Area Data

Creating a Vendor Master Record
Option 1
Create client and
company code segments
Option 2
Create client, company
code, and sales segments

Creating a Vendor Master Record
Initial Screen

Vendor Account Group
Account Group Number Range
AGUS Range #: 01
United States From: 100000
Vendors To: 199999
AGEU Range #: 02
Europe From: 200000
Vendors To: 299999
AGAS Range #: 03
Asia From: 300000
Vendors To: 399999

Account Group Number Ranges

Field Status
Vendor Master Record
Account Group + Company Code +Activity Type = Master Record Screen Layout

Field Status
Screen Layout Rules
S Suppressed 1st Priority

D Displayed 2nd Priority
R Required 3rd Priority
O Optional 4th Priority

Client Segment (1)

Client Segment (2)

Client Segment (3)




Purchasing Organization Data

Customer/Vendor Master Records
Summary (1)
• Key Terms
– Customer/Vendor Master – Account Group
Record – Number Range
– Client Level – Field Status in the
– Company Code Level Customer/Vendor
– Sales Area Level Account Group
– Purchasing Organization – Field Status for the
Level Company Code
– Reconciliation Account – Field Status for the
– Sort Key Activity Type
– Payment Terms
– Tolerance Groups
– Payment Methods

Customer/Vendor Master
Records Summary (2)
• Key Terms
– Customer/Vendor Master – Account Group
Record – Number Range
– Client Level – Field Status in the
– Company Code Level Customer/Vendor Account
– Sales Area Level Group
– Purchasing Organization – Field Status for the
Level Company Code
– Reconciliation Account – Field Status for the Activity
– Sort Key Type
– Payment Terms
– Tolerance Groups
– Payment Methods

Daily Processing
Objectives
• The system is based on the Document Principle which

states that every business transaction creates a document.
– Provide a detailed understanding of what a system
document is, how it is structured, and for what it
is used.
– Provide a detailed understanding of how a document is
entered in the system.

The Document Principle
One financial transaction generates one FI document
with a unique Document Number.
Invoice - SD Document - FI
Number: 999 Number: 9999999999
To: ABC Sandwiches Line items:

From: Fruits & Vegetables Ltd.
DR. ABC Sandwiches $60
1 box of tomatoes $60 CR. Sales Revenue $60
Total $60

Structure of a Document
Document Header
Document Number Document Type
Posting Date Company Code
Document Date Currency
Line Item 1
Posting Key Account Amount
Line Item 2
Posting Key Account Amount
Debits = Credits
Document Types

Document Number Ranges

Posting Key
Posting Key Description Debit/Credit Account Type

01 Invoice Debit Customer
40 Debit Entry Debit G/L Account
50 Credit Entry Credit G/L Account
15 Incoming Pmt Credit Customer

Examples of Posting Keys
G/L Accounts
Debits Credits
40 Debit entry 50 Credit entry
Vendors
Debits Credits
21 Credit memo 31 Invoice
22 Reverse invoice 32 Reverse credit
memo
25 Outgoing payment 35 Incoming payment
Customers
Debits Credits
01 Invoice 11 Credit memo
02 Reverse credit memo 12 Reverse invoice
05 Outgoing payment 15 Incoming payment

Default Values for Enjoy Postings
DOCUMENT TYPES FOR ENJOY TRANSACTIONS
Company Code Acct type Doc. Type
XXPH G/L Accounts SA
XXPH Customers DR
XXPH Vendors KR
POSTING KEYS FOR ENJOY TRANSACTIONS

Transaction Debit Credit
SAK - G/L account posting 40 50
AGD - Cust. item - outgoing invoice 01 31
AGS - G/L item - outgoing invoice 40 50
ETC.
Field Status
Field Status Variant is allocated to Company Code
CC Company Name City Fld. Stat. Var.
0001 SAP Inc. Philadelphia 0001
US01 Company Template New York 1000 . . .
Field Status Group is assigned to the Field Status Variant
Fld Status Group Text

G004 Cost Accounts
G005 Bank accounts . . .
G/L Account is assigned to Field Status Group

G/L Account Field Status Group
113000 Citibank-Checks G005
420000 Office Supplies G004 . . .
Configuring Field Status

Screen Layout
Link Rules
If a conflict occurs
Posting Key Field Status Group
vs.
G/L Account Master Record Field Status Group
Then link rules are applied
Link Rules
Suppress
Required
Optional
Suppress Sup. N/A1 Sup.
Required N/A1 Req. Req.
Optional Sup. Req. Opt.

Document Entry
Complex (General) Posting - Document Header

Document Entry
Complex (General) Posting - First Line Item

Document Entry
Complex (General) Posting - Second Line Item

Document Entry
Complex (General) Posting - Simulate/Post

Document Entry - Enjoy Posting

Document Entry - Enjoy Posting
Simulate / Post

Changing a Document
Document
Changed
Document
Change Database
Document
Document
Change Rules
Specific document fields relating to accounting information

cannot be changed, including Posting Key, Account
Number, Amount, and Business Area.
Reversing a Document
Document A
PK Account Amount
40 123 150 USD
50 456 150 USD
(Reversed by Document B)
Reverse
Document B
PK Account Amount
40 456 150 USD
50 123 150 USD
(Reference to Document A)

Foreign Currency
Country Currency
(Company Code) = Local Currency
All Others = Foreign Currency

Documents Posted in
Foreign Currency
Invoice
Automatic Translation Local
Sales Currency
Sales
Order
Order

Parallel Currencies
Possible Additional Currencies
The system provides additional
currencies (Parallel Currencies)
• Group Currency
• Hard Currency
• Index Currency
• Global Company Currency
As a result, financial statements

can be produced in up to 3 currencies

Parallel Currencies
Example of Currency Types in a
Multinational Corporation
US Group
Group Currency
USD
US Germany Mexico
Transaction Currency XXX XXX XXX
Local Currency USD DEM MXP
Group Currency USD USD USD
Hard Currency DEM

Displaying G/L Account Balances
• Parameters for displaying G/L Account balances:
– Account Number
– Company Code
– Fiscal Year
– Business Area
Period Debit Credit DC Bal. Account Balance

.
.
.
9 0,00 8.000,00 8.000,00- 8.000,00-
10 0,00 0,00 0,00 “
.
.
.
*** 0,00 8.000,00 8.000,00- 8.000,00-

Displaying Customer / Vendor
Account Balances
• Parameters for displaying Customer / Vendor Account
Balances:
– Customer / Vendor
– Fiscal Year
– Company Code
Period Debit Credit DC Bal. Account Balance
.
.
.
6 1.000,00 0,00 1.000,00 1.000,00
7 600,00 200,00 400,00 1.400,00
.
.
.
*** 1.600,00 200,00 1.400,00 1.400,00

Displaying Line Items
This is the screen on the application side that users see when
they want to view Line Items in an Account.

Daily Processing
Summary (1)
• Key Terms:
– Document Principle – Local Currency
– Document Structure – Foreign Currency
– Document Header – Parallel Currencies
– Posting Date – Group Currency
– Document Date – Hard Currency
– Document Type – Index Currency
– Posting Key – Global Company Currency
– Field Status
– Posting
– Simulate
– Document Change Rules
– Document Reversal

Daily Processing
Summary (2)
• Key Terms:
– Document Principle – Local Currency
– Document Structure – Foreign Currency
– Document Header – Parallel Currencies
– Posting Date – Group Currency
– Document Date – Hard Currency
– Document Type – Index Currency
– Posting Key – Global Company Currency
– Field Status
– Posting
– Simulate
– Document Change Rules
– Document Reversal

Sales Cycle Overview
Objective
• Sales is a component of the Sales & Distribution module that

supports the sale, delivery, and billing of materials
and/or services to the customers of the organization.
• In keeping with the system’s Document Principle, the steps in

the Sales Cycle are represented by various documents, which
are produced in the Sales & Distribution and Financial
Accounting modules.
• Chapter Objective:
Provide an overview of how the system supports an
integrated Sales Cycle and a description of the purpose and
functionality of each document created in the system in
support of the Sales Cycle.

Sales Cycle
A/R Cash
Sales Order
X X (SD) Credit Check
Inquiry / Quotation
Receive Payment
(FI)
Credit Check Outbound Delivery
(SD)
Authorization to Ship
Invoice Sent
Goods Issue FI
Billing Document Credit Check
(MM)
FI (SD) Inventory COGS
A/R Sales Revenue X X

X X

Sales Documents
• Inquiry
• Quotation
• Sales Order
• Credit & Debit Memo Requests

Inquiry
Customer Seller
?
Inquiry

Quotation
Inquiry Quotation
Customer

Sales Order
Price
Sales Order
Delivery
Quantity Dates

Shipping Documents
Outbound
Seller Delivery Customer
Goods
Issue

Billing Document
Accounts
Sales Revenue
Receivable
Invoice is sent to Customer

Incoming Payment
Accts. Receivable
Cash
Receipt of payment

Accounts Receivable in
the Sales Cycle
FI
Accounts Receivable (A/R)
Create
Customer Display Customer Incoming
Master Account Balances Payment
Records Processing
Credit Display / Change Dunning

Management Customer Line Items

Sales Cycle
A/R Cash
Sales Order
X X (SD) Credit Check
Inquiry / Quotation
Receive Payment
(FI)
Credit Check Outbound Delivery
(SD)
Authorization to Ship
Invoice Sent
Goods Issue
FI
Billing Document Credit Check
FI (MM) Inventory COGS
(SD)
A/R Sales Revenue X X
X X

Sales Cycle Overview
Summary
Key Terms
• Sales Cycle
• Sales Documents
• Shipping Documents
• Billing Documents


1.1 - FI Overview

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1.1 - FI Overview

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FI Overview

The SAP Financial Accounting (FI) module provides

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

1. Primary Users Organization managers Outside parties such as

2. Freedom of Choice No constraints other than Constrained by generally

3. Behavioral Implications Concern about how Concern about how to

4. Time Focus Future orientation, i.e., budgets Past orientation: historical

5. Time Span Flexible Less flexible, usually one

6. Reports Detailed reports: concerned about Summary reports: concerned

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

• Fixed Assets (Asset Accounting)

• Special Purpose Ledger

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

• Integrated with other application modules and

• Financial Data Entry

• User-defined balance sheet / profit and loss

• Flexible Report Generator

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

• Integration with Sales and Distribution (SD) and Materials

• Integration with Treasury

• Incoming Payment Processing

• Automatic Dunning Function

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

• Integration with Materials Management as a part of the

• Integration with Treasury

• Outgoing Payment Program

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

• Batch processing and posting of depreciation expense,

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

• Provides summary information from multiple SAP

• Flexible Reporting Tool

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

• Timely access to common information

• Flexible and adaptable to growth

• Eliminate duplicate entries

• Visible business results across functional boundaries

• Minimize system interfaces and maintenance

• Immediately reflect financial impacts

• Capture decisions at the source for better control

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

Procurement is a component of the Materials

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

Internal Document Identifies demand

Authorizes Purchasing Can be created

Legal contract between Buyer and Vendor

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

Stock GR/IR Clearing

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

Materials Management Financial Accounting

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

Stock GR/IR Clearing Vendor

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for

Invoice In Invoice In Invoice In Invoice

Check Bank Transfer

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for